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UK-Edinburgh: IT services: consulting, software development, Internet and support

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   EDINBURGH
Notice/Contract Number:   eu:269586-2009
Publication Date:   Sep 29, 2009
Deadline:   Oct 26, 2009
Buyer:   SCOTTISH PRISON SERVICE
Original Language:   English

Contact Information
Address:   SCOTTISH PRISON SERVICE
EDINBURGH, Edinburgh, City of
United Kingdom
Web Site:   http://www.sps.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 187/2009, #269586-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Scottish Prison Service,
Calton House, 5 Redheughs Rigg, Contact: Procurement Policy & Services
Department, Attn: Claire Smart, UK-Edinburgh EH12 9HW. Tel. +44
1312445704. E-mail: claire.smart@sps.pnn.gov.uk. Fax +44 1312445705.
Internet address(es):
General address of the contracting authority: http://www.sps.gov.uk.
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/
search/Search_AuthProfile.aspx?ID=AA00384.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
National or federal agency/office.
Public order and safety.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Support and Maintenance Services of the Prisoner records Application.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: Edinburgh.
NUTS code: UKM25.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The PR2 System.
PR2 is an award winning prisoner management application centrally hosted
on a central Oracle database located at SPS Headquarters and has a broad
range of functionality covering a full range of prisoner management
functions, which includes, but is not limited to:
— The management and recording of all prisoner movements both internal and
external,
— The recording of all prisoner’s personal details including name,
address, physical characteristics, photograph, next of kin details and any
risks associated with the prisoner,
— The recording of a prisoner’s custodial criminal offences, current and
historic,
— The management and recording of all prisoner’s cash,
— The recording and calculation of a prisoner’s critical dates; e.g.
earliest date of liberation,
— The recording of intelligence involving prisoners and prisoner
involvement in incidents,
— The recording of prisoner activities,
— Mandatory and voluntary drug test functionality,
— The recording and management of prisoner complaints,
— The recording of prisoner case management information; and,
— The recording of prisoner visitor information.
PR2 is accessed from approximately 2000 SPIN workstations across the SPS
Estate by over 3000 users on a daily basis. Access is granted by local
Systems Co-ordinators according to the individual user permissions aligned
to the individual users’ role within SPS. Log-on to the PR2 application is
controlled by password, username and database validation.
The PR2 application operates in a Client Server architecture with the
appropriate application deployed as a standard ‘ghost’ build to each SPIN
workstation. The current architecture comprises of a central Oracle
Database with access via a standard set of Oracle Forms, reports and Third
Party Software licences deployed to each SPIN workstation. The PR2 Live
server is a Sun V445 Server. The PR2 application also runs on Development
(DEV), User Acceptance Testing (UAT) and Playground (PLAY) Databases.
The core application is built on Oracle Forms 6 and Oracle Reports 6 and
is augmented by Third Party Software systems which include but are not
limited to: Oracle Database Version 9i, SQL, PL/SQL, Perl, C Language,
Microsoft Office VB, Centura SQL Windows, GPass Development Toolkit,
Solaris 10, address validation software, Business Objects, i2, Robohelp
online user help information system, Databac card production software,
Labtec and Microsoft USB Web Cam, the export and import of Office 2007 and
Adobe formatted documents and data. These third party tools are used for
data input, quality assurance, management information, system interfaces
and user help.
The PR2 system is designed and built to be compliant with the ISCJIS data
standards. PR2 has a number of interfaces to other applications across the
Justice and Government sectors, which include:
— The Scottish Criminal History System (CHS2) (not currently live); and,
— The Scottish General Prisoner Records Medical Application "GPass".
The PR2 Management Information tool is Business Objects. A Data Warehouse
is provided for aggregation of key management information and key reports
provide information on prisoner statistics. Business Objects is used for
Management Information at strategic, operational and tactical levels.
SPS use i2 for intelligence pattern analysis and reporting of statistical
information. Oracle Reports and the ability to Export data sets to MS
Excel provides real-time information to users in line with their
permissions in PR2.
Support of servers and Infrastructure.
SPS maintain a core team of DBA staff who manage and maintain the IT
infrastructure for corporate applications which includes PR2. Successful
tenderers will be required to liaise with SPS DBA staff for management and
implementation of the PR2 system. SPS also operates a mirrored disaster
recovery site for PR2. SPS Staff will be responsible for deployment and
configuration of the PR2 system components in consultation with the
successful tenderers.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=178033.
II.1.6) Common procurement vocabulary (CPV): 72000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: Yes.
Description of these options: It is the intention of SPS to award a
contract for a period of 2 years with an option to extend for up to a
further 3 years.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 10.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
00768.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
26.10.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 10.11.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (SC Ref:178033).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 25.9.2009.
Please note that this notice is for your information only.
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