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NL-Petten: the supply and maintenance of gas analyser equipment for quantitative gas analysis at the JRC-IE

Request For Proposals

General Information
Country:   Netherlands
City/Locality:   PETTEN
Notice/Contract Number:   eu:262595-2009
Publication Date:   Nov 21, 2009
Deadline:   Dec 6, 2009
Buyer:   EUROPEAN COMMISSION
Original Language:   English

Contact Information
Address:   EUROPEAN COMMISSION
PETTEN, Alkmaar en omgeving
Netherlands
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: C298 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 183/2009, #262595-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Lowest price


Update: Nov 21, 2009


Notice Type: C298 - Additional information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 225/2009, #322080-2009
Referenced Document Number: 262595-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Lowest price

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): European Commission, Joint
Research Centre, Institute for Energy, Westerduinweg 3, Attn: Marianka
Jelierse, NL-1755 LE Petten. Tel. +31 224565014. E-mail:
JRC-IE-PROCUREMENT@ec.europa.eu. Fax +31 224565607.
Internet address(es):
General address of the contracting authority: http://www.jrc.ec.europa.eu.
Address of the buyer profile: http://www.jrc.ec.europa.eu/callsfortender.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
General public services.
Other: Research.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The supply and maintenance of gas analyser equipment for quantitative gas
analysis at the JRC-IE.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: the JRC-IE in Petten (Westerduinweg 3, 1755 LE
Petten, NETHERLANDS).
NUTS code: NL322.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The European
Commission (EC) through the Institute for Energy (IE) of the
Directorate-General Joint Research Centre (JRC) at Petten, the Netherlands
(hereinafter: the Commission) establishes test laboratories for fuel cells
and reformer testing. The Commission seeks to purchase mass spectrometry
(MS) gas analyser including ancillaries such as stream selector
(hereinafter: the equipment) to perform quantitative chemical analysis of
gaseous mixtures.
The scope of this call for tender is the manufacture, delivery,
installation, commissioning, operational training, 2 years' warranty
including preventive maintenance and up to 3 years of preventive and
corrective maintenance of the equipment.
II.1.6) Common procurement vocabulary (CPV): 38433100, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 180 000 and 280 000 EUR.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 66 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: See tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Tenders can be submitted by groupings
of suppliers who will not be required to adopt a particular legal form
prior to the contract being awarded. However, a grouping of firms must
nominate 1 party to be responsible for the receipt and processing of
payments for members of the grouping, for managing the service
administration, and for coordination and safety. In the case of groupings
of contractors, the documents required and listed in the following point
III.2 may be supplied by every member of the grouping. A grouping of
suppliers may be requested to assume a legal form such as a consortium
after it has been awarded the contract.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: 1)
Information and formalities necessary for evaluating if requirements are
met:
Tenderers will not be eligible to take part in this contract award
procedure if they are in any of the exclusion situations listed in
Articles 93 and 94 of Council Regulation (EC, Euratom) No 1605/2002 of
25.6.2002 (OJ L 248 of 16.9.2002) as amended by Commission Regulation (EC,
Euratom) No 1995/2006 of 13.12.2006 (OJ L 390 of 30.12.2006) as amended by
Council Regulation (EC) No 1525/2007 of 17.12.2007 (OJ L 343 of
27.12.2007). Tenderers must also furnish the documents stipulated in
Article 134(1) of Commission Regulation (EC, Euratom) No 2342/2002 of
23.12.2002 (OJ L 357 of 31.12.2002), as amended by Commission Regulation
(EC, Euratom) No 1261/2005 of 20.7.2005 (OJ L 201 of 2.8.2005), by
Commission Regulation (EC, Euratom) No 1248/2006 of 7.8.2006 (OJ L 227 of
19.8.2006) and by Commission Regulation (EC, Euratom) No 478/2007 of
23.4.2007 (OJ L 111 of 28.4.2007) (see tender documents). Should a
contract be awarded, the contractor will be requested to produce the
supporting documents required in Article 134(3) of the abovementioned
Commission Regulation.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: 2) Appropriate
statements from banks or evidence of professional risk indemnity
insurance.
3) The presentation of balance sheets or extracts from balance sheets for
at least the last 2 years for which accounts have been closed, where
publication of the balance sheet is required under the company law of the
country in which the economic operator is established.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
4) A list of references regarding the supply and related maintenance of
comparable equipment performed in the past 3 years, with the sums, dates,
recipients and a short description of the equipment (model).
Minimum level(s) of standards possibly required:
Ad. 4) At least 3 references.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: Lowest price.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
105895 — IE/2009/02/13/OC.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 29.10.2009.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
29.10.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 9 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 6.11.2009 - 10:00.
Place: Institute for Energy, Westerduinweg 3, 1755 LE Petten, NETHERLANDS,
building 308, room 122.
Persons authorised to be present at the opening of tenders: yes.
The Commission within the awarding authority, plus 1 representative of
each candidate service provider, duly mandated, and having communicated in
writing at the latest 1 day in advance of the intention to be present, the
representative's name and function.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The tender documents and any additional
information are available on a dedicated section of the contracting
authority's website:
http://www.jrc.ec.europa.eu/callsfortender
In exceptional circumstances contacts may be made on the tenderer's
initiative not later than 23.10.2009, by e-mail to
JRC-IE-PROCUREMENT@ec.europa.eu, in order (and only for this reason) to
clarify the nature of the contract (see letter of invitation). In so far
as it has been requested in good time and in accordance with tender
documents, the additional information will be made available
simultaneously to tenderers on the contracting authority's website:
http://www.jrc.ec.europa.eu/callsfortender
The tenderers are invited to regularly check this Internet address where
answers to requests for additional information and to relevant questions
will be made available. It is the responsibility of the tenderers to check
updates and modifications during the tendering period.
A briefing by an on-site visit is scheduled to be held on 6.10.2009
(10:00) at the JRC-IE Petten site, which may be attended by 2
representatives per interested party, having informed Ms Jelierse in
writing (JRC-IE-PROCUREMENT@ec.europa.eu) 1 day in advance at the latest
of their intention to attend, of their names and functions. For security
reasons you must provide a current identity card or passport when you
enter the Petten site (driver's licence will not be accepted).
Ad. IV.3.2 — Other information regarding previous notices:
2008/S 169-226157 (contract notice of 2.9.2008);
2009/S 31-044505 (notice of incomplete procedure of 14.2.2009 — no
compliant tenders received).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, rue du Fort Niedergrünewald, L-2925
Luxembourg. E-mail: CFI.Registry@curia.europa.eu. Tel. +352 4303-1. URL:
http://curia.europa.eu/. Fax +352 4303-2100.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of the notification to the plaintiff, or,
in absence thereof, of the day on which it came to knowledge.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Court of First Instance of the European Communities, rue du
Fort Niedergrünewald, L-2925 Luxembourg. E-mail:
CFI.Registry@curia.europa.eu. Tel. +352 4303-1. URL:
http://curia.europa.eu/. Fax +352 4303-2100.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.9.2009.


Incomplete procedure
(Supplement to the Official Journal of the European Union, 23.9.2009,
2009/S 183-262595)
European Commission, Joint Research Centre, Institute for Energy,
attention: Marianka Jelierse, Westerduinweg 3, 1755 LE Petten,
NETHERLANDS. Tel. +31 224565014. Fax +31 224565607. E-mail:
JRC-IE-PROCUREMENT@ec.europa.eu
Note:
The awarding procedure has been declared unsuccessful.
The tenders received were unacceptable. The contracting authority decided
to cancel the open procedure and, in accordance with Articles 127.1(a) and
127.2 of the implementing rules of the Financial Regulation, reserves the
right to negotiate with the only tenderer that submitted an offer which
met the exclusion/selection criteria set out in the call for tender.
Please note that this notice is for your information only.
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