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PMR- SURVEILLANCE EQUIPMENT

Request For Proposals

General Information
Country:   United States
Notice/Contract Number:   fbo:va-256-09-rq-0525
Publication Date:   Nov 25, 2009
Deadline:   Sep 25, 2009
Funding Agency:   Department of Veterans Affairs
Buyer:   Jackson VAMC
Original Language:   English

Contact Information
Address:   United States

Goods, Works and Services

 

Original Text

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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation number VA-256-09-RQ-0525 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-36. This RFQ solicitation is set aside for small businesses; the NAICS is 561621 and the small business size standard is $12.5M. Simplified Acquisition Procedures will be used for this requirement. Line Item 0001: October 1, 2009 to September 30, 2010, Preventive maintenance and emergency repair of surveillance equipment located at the G.V. (Sonny) Montgomery VA Medical Center, Jackson, MS 39216, Work shall comply with the Statement of Work at the end of this solicitation, Quantity of 12 months. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, considering price. The provision at 52.212-1, Instructions to Offerors-Commercial Items (JUN 2008) applies to this acquisition. The provision at 52.212-3, Offeror Representations and Certifications-Commercial Items (AUG 2009), applies to this acquisition and a completed copy of this provision shall be submitted with any quote. Offerors may elect to complete this provision online at https://orca.bpn.gov, in which case the offeror is required to prepare and submit paragraph (l)(2) of this provision with the offer. If the offeror elects to complete the provision manually, paragraphs (b) through (j) of the provision must be submitted with the offer. The clause at 52.212-4, Contract Terms and Conditions-Commercial Items (MAR 2009) applies to this acquisition. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (AUG 2009) applies to this acquisition, and the following clauses cited in this clause are applicable: 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post-Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers With Disabilities; 52.222-41, Service Contract Act of 1965; 52.222-42, Statement of Equivalent Rates for Federal Hires; 52.222-50, Combating Trafficking in Persons; 52.232-34, Payment by Electronic Funds Transfer--Other Than Central Contractor Registration; 52.233-3, Protest After Award; 52.233-4, Applicable Law for Breach of Contract Claim. The following clauses are applicable: 52.204-9, Personal Identity Verification of Contractor Personnel; 852.203-70, Commercial Advertising; 852.237-70, Contractor Responsibilities; 852.270-1, Representatives of Contracting Officers; 852.273-76, Electronic Invoice Submission (Interim-October 2008). Quotes are due no later than 10:00 AM CDT on Tuesday, September 25, 2009, by email to debra.jackson@va.gov or fax (601-364-7931). Point of Contact is Debra Jackson, G.V. (Sonny) Montgomery VA Medical Center, 1500 E. Woodrow Wilson Dr., Jackson MS 39216-5116; phone 601-368-3943; fax 601-364-7931; email debra.jackson@va.gov. STATEMENT OF WORK: I. EQUIPMENT. CCTV EQUIPMENT: Equipment to be serviced/maintained includes:Coax Cable from Room D-103C to each existing camera location in the CCTV system CAMERA LOCATION TYPE COLOR QTY 1. Retail Store Panasonic WV-CP244 Color 12. A&MM Morgue Gate/Home Oxygen (Split Screen Image) Panasonic WV-CP244 Color 23. Front Lobby Elevators Panasonic WV-CP244 Color 14. Pizza Shop CBC CX- NV36 Color 15. Regional Counsel Entrance Everfocus EQ-350N1 Color 16. AO Waiting/Urgent Care Panasonic WV-CP244 Color 17. Blood Lab Panasonic WV-CP244 Color 18. Linen Room Hall Panasonic WV-CP244 Color 19. Agent Cashier Panasonic WV-CP244 Color 110. Retail Store Panasonic WV-CP244 Color 111. Basement Elevator Lobby Everfocus EQ-350N1 Color 112.Inpatient Pharmacy Vault Panasonic WV-BP344 B&W 113. Rooftop A Lot - Oxygen Storage Tanks Pelco Spectra II SD5BCBW-PG-E0 Color/B&W 114. Smoking Patio Panasonic WV-CP244 Color 115. Vending Room Panasonic WV-CP244 Color 116. Front Lobby Information Desk Panasonic WV-CP244 Color 117. R & E Entrance Vicon 2700 Color 118. Linen Room Door Panasonic WV-CP244 Color 119. Ward 3K (Quad Screen Image) Panasonic WV-CP244 Color 420. Ward 3L (Quad Screen Image) Vicon 2700 Color 421. First Floor Elevator Lobby Panasonic WV-CP244 Color 122. Ward 3K (Quad Screen Image) Panasonic WV-CP244 Color 423. Silver Clinic Vicon 2700 Color 124. Front Portico Panasonic WV-CP244 Color 125. Outpatient Pharmacy Vault Everfocus EQ-350N1 Color 126. AO/Urgent Care Hallway Panasonic WV-CP244 Color 127. Loading Dock Gate Panasonic WV-CP244 Color 128. Canteen Storage Panasonic WV-CP244 Color 129. Radiation Therapy Desk CBC CX-NV36 Color 130. SICU Hallway Panasonic WV-CP244 Color 131. Old Patient Rep Hallway Vicon 2700 Color 132. Chapel Hallway Panasonic WV-CP244 Color 133. Canteen Warehouse #1 Everfocus EQ-350N1 Color 134. Canteen Warehouse #2 Everfocus EQ-350N1 Color 135. Nursing Home Roof Panasonic WV-CP244 Color 136. Front Rooftop - Parking Lot H Pelco Spectra III SE SD53CBW-PG-E0 Color/B&W 137. R & E Rooftop - Parking Lot C/D Pelco Spectra III SE SD53CBW-PG-E0 Color/B&W 138. Light Pole Mount (East End) Parking Lot D Pelco Spectra III SE SD53C22-PG-0 Color 139. R & E Rooftop - Loading Dock Pelco Spectra III SE SD53CBW-PG-E0 Color/B&W 140. Interior Police Office Exit Door Everfocus EQ-350N1 Color 141. Arms Room Panasonic WV-CP244 Color 142. Front Entrance Panasonic WV-CP244 Color 143. 3A Mental Health Hallway Vicon 2700 Color 144. Outpatient Pharmacy Back Door Vicon 2700 Color 145. Rooftop Fascia- Parking Lot A Pelco Spectra III SE SD53CBW-PG-E0 Color/B&W 146. Morgue Door Panasonic WV-CP244 Color 147. Computer Hallway Panasonic WV-CP244 Color 148. I-Bldg. Lower Hallway CBC CX-NV36 Color 149. Basement Surgery Elevators Everfocus EQ-350N1 Color 150. Library Hallway Vicon 2700 Color 151. Second Floor Elevator Lobby Panasonic WV-CP244 Color 152. Animal Lab CBC CX-NV36 Color 153. Surgery Control Room - Basement CBC CX-NV36 Color 154. Outpatient Entrance CBC CX-NV36 Color 155.Back Door - Loading Dock (near Kitchen) CBC CX-NV36 Color 156. Agent Cashier Door Panasonic WV-CP244 Color 157. Front Entrance Foyer Panasonic WV-CP244 Color 158. SPD Hallway Panasonic WV-CP244 Color 159. Regional Counsel Door/Hallway Panasonic WV-CP244 Color 160. Computer Room CBC CX-NV36 Color 161. Canteen Office Hallway/Loading Dock Exit CBC CX-NV36 Color 162. Exercise Room CBC CEC-N29 Color 163. Exercise Room CBC CEC-N29 Color 164. Exercise Room CBC CEC-N29 Color 165. Light Pole Mount Parking Lot G Pelco Spectra III SE SD53CBW-PG-E0 Color 166. Light Pole Mount Parking Lot B Pelco Spectra II SD5BCBW-PG-E0 Color/B&W 167. Credit Union CBC CX-NV36 Color 168. Ambulance Entrance Panasonic WV-CP244 Color 169. Ambulance Entrance- Inside View Panasonic WV-CP244 Color 170. Police Office Hallway Panasonic WV-CP244 Color 171. SPD Work Room Panasonic WV-CP244 Color 172. SPD Stock Room Pelco Spectra III SE SD53C22-PG-0 Color 173. Warehouse Rooftop Parking Lot F Pelco Spectra III SE SD53CBW-PG-E0 Color/B&W 174. Retail Store Panasonic WV-CP244 Color 175. Retail Store Panasonic WV-CP244 Color 176. Food Court Panasonic WV-CP244 Color 177. Outpatient Pharmacy - Prescription Pickup Area Panasonic WV-CP244 Color 178. Inpatient Pharmacy Prescription Dispensing Window Panasonic WV-CP244 Color 179. Physical Therapy/Rehab Hallway Panasonic WV-CP244 Color 180. Ward 3K Panasonic WV-CP244 Color 481. Medical Records Panasonic WV-CP244 Color 182. Medical Records - Printer Panasonic WV-CP244 Color 183. Medical Records Hallway Panasonic WV-CP244 Color 184. Outpatient Pharmacy (Prescription Turn-in) Pegasus EIA/CCD Color 185. Outpatient Pharmacy (Waiting - South Side) Pegasus EIA/CCD Color 186. Outpatient Pharmacy (Waiting - North Side) Pegasus EIA/CCD Color 187. Outpatient Pharmacy (Waiting - Middle Area) Pegasus EIA/CCD Color 188. Outpatient Pharmacy Vault Everfocus EQ-350N1 Color 189. West Rooftop NHCU Pelco Spectra IV SE SD54CBW-PG-E0 Color/B&W 190. Director's Office - Receptionist Desk Area (I Building) Pelco Spectra III SE SD53C22-F0 Color 191. Inpatient Pharmacy Vault Cam1 Everfocus EQ-350N1 Color 192. Inpatient Pharmacy Vault Cam2 Everfocus EQ-350N1 Color 193. NHCU Basement Quad 1 Everfocus EQ-350N1 Color 494. NHCU Basement Quad 2 Everfocus EQ-350N1 Color 495. NHCU 1st Floor Quad 1 Everfocus EQ-350N1 Color 496. NHCU 1st Floor Quad 2 Everfocus EQ-350N1 Color 4 Notes:1. All parking lot (light pole and fascia mounted) Spectra cameras require a bucket or lift to access for service.2. Cameras at the Loading Dock Gate, Front Portico, Ambulance Entrance, and Outpatient Pharmacy Back Door require a bucket or lift to access for service.3. Government electrical personnel currently service three (3) vandal proof cameras (not listed in the above table) located in Ward 3k.4. All camera locations/numbers correspond to existing Pelco matrix channels terminated in Room D-103C. The current matrix capacity is ninety-six (96) camera inputs.Additional equipment to be serviced/maintained includes: EQUIPMENT LOCATION TYPE COLOR QTY 1. West Entrance CBC CX-NV36 Miniature Camera Color 22. A&MM ATV DPX4 Multiplexer/Splitter Color 13. Arms Room Monitor Panasonic WV-CM1340 Monitor Color 14. Ward 3K ATV Quad Splitter Color 15. Ward 3K JVC 19-in Monitor Color 16. Ward 3K Pegasus CQ4 Quad Splitter Color 17. Ward 3K Toshiba 19-in Monitor Color 18. Ward 3K FM Systems Videoplexer Color 19. Ward 3L Vicon V-2110QS Quad Splitter Color 110. Ward 3L Vicon VM613 13-in Monitor Color 111. Agent Cashier Panasonic 13-in Monitor B&W 112. Front Ent. Information Desk Panasonic WV-CM1340 Monitor Color 113. Warehouse Panasonic 9-in Monitor B&W 114. Urgent Care Vicon VM613 13-in Monitor Color 115. Outpatient Pharmacy Sharp LC15SH7U LCD Monitor Color 416. Outpatient Pharmacy Dual Output Video Dist. Amplifier Color 117. Radiation Therapy Panasonic Wide Dynamic Camera Color 118. Radiation Therapy Panasonic Medium Duty Pan/Tilt N/A 119. Radiation Therapy Panasonic 80mm Zoom Lens Color 120. Radiation Therapy Panasonic Pan/Tilt Remote Control Keyboard N/A 121. Radiation Therapy Pelco Spectra III SE SD53C22-PG-0 Color 122. Radiation Therapy Pelco KYBD Remote Keyboard N/A 123. Radiation Therapy Panasonic 19-in Monitor Color 2 CCTV Security Console Equipment to be serviced/maintained includes: DESCRIPTION QUANTITY Robot Intellex Digital Recorder 6Pelco CM9502 Matrix card cage, CPU & Power Supply 1Pelco CM9502KBD Joystick Control Keyboard 1Pelco CM9504 Monitor Output Card 2Pelco CM9516L Looping Video Input Card 6Pelco CM9505IC-50 Joystick Keyboard Cable 1Panasonic WV-CM1340 13-in Color Monitor 6Ultrak 13-in Color Monitor 1Ultrak 13-in Monochrome Monitor 1FM Systems Videoplexer 1Pelco 24vac @ 100va Outdoor Power Supplies 10Ditek 16 Channel Rack Mount Surge Protector 6Winsted 34860 Dual Cabinet Graphics Desk (8 LCD Display Mount) 1Winsted V8801 70-in Vertical (40U) Rack Cabinet 1Winsted 98708 10-outlet Power Strip 2Winsted 97808 8-outlet Power Strip 2Dell 20-in Flat Panel Color Monitor 8Winsted G8103 Mounting Hardware 1PS/2 Extension Cable, 25 Ft. 6VGA Extension Cable, 25 Ft. 6Rack Mount KVM Switch, 8-port 1APC 1000VA UPS Unit 2APC 1500VA UPS Unit 1Pelco 8-position Pushbutton Manual Switcher 1Tote Vision 9-in LCD Monitor 1Philips DVD Multimedia Disk Recorder 1 The existing monitoring system may be enhanced by additional equipment. This contract will be amended to add or remove any equipment as necessary at the time such action is taken. II. HOURS OF WORK. A. Normal hours of coverage are Monday through Friday from 8:00 a.m. to 4:30 p.m. excluding holidays. Work required in the performance of this contract shall be performed during regular administrative working hours. Work beyond 4:30 P.M. will be at the contractor's discretion, at no cost to the Government. B. Federal Holidays observed by the VAMC are: New Years Day, Martin Luther King Day, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day. III. SCHEDULED MAINTENANCE. Preventive maintenance shall include, but not be limited to, the following: 1. Technical inspections2. Cleaning, oiling and focusing of all equipment as listed3. Trouble-shoot all components including coax cables, replacing parts without additional cost to the Government 4. Maintain equipment in first class operating condition, including all intervening calls necessary between regular inspections, but excepting services necessitated by accident, fire or any act of God 5. Performing remedial maintenance of non-emergent nature 6. Testing and replacing faulty and worn parts and/or parts which are likely to become faulty, fail or become worn without additional cost to the Government 7. Adjust and calibrate equipment for optimum image clarity 8. Inspect and replace wiring and cables for wear and fraying 9. Inspect and replace all mechanical components as necessary 10. Provide documentation of all services performed 11. Contractor's price includes all parts, excluding operating supplies. This contract provides for four (4) preventive maintenance inspections to be performed in December, February, May and August. In no event shall more than three months elapse between preventive maintenance inspections. PM services shall be performed in accordance with, and during the hours defined in the preventive maintenance schedule established herein. The PM schedule shall be arranged and approved at least three (3) days in advance with the COTR.The Contractor shall provide all the necessary tools, ladders, worker lifts, or any other specialty tools or equipment to safely perform all duties. When additional workers are necessary for verification of system performance, the contractor shall provide the needed personnel to perform all tests, rather than rely upon VA employees to assist in repairs and calibration of equipment. Any charges for parts, services, manuals, or tools required to successfully complete scheduled PM are included within this contract, and its agreed upon price. IV. REMOVAL OF EQUIPMENT. Should a piece of equipment require repair at the Contractor's plant, the Contractor agrees to provide a loaner at no extra charge. Government property cannot be removed from the station without a signed property pass. This pass can be obtained after removal is authorized by the Contracting Officer's Technical Representative from Acquisition and Materiel Management Service, Personal Property Management Section. Equipment may not be removed by the contractor from government site for minor repairs only. The Contractor will be responsible for loss or damage of equipment while in the Contractor's charge. EQUIPMENT DEEMED IRREPAIRABLE WILL BE RETURNED TO THE VAMC. LOANER EQUIPMENT WILL BE PROVIDED AT NO ADDITIONAL CHARGE UNTIL REPLACEMENT EQUIPMENT CAN BE OBTAINED BY THE VAMC. V. PROTECTION FROM DAMAGE. The contractor shall provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment, buildings, etc. from damage. Contractor shall remove and replace moveable items, if necessary, and shall replace or repair any items damaged due to work performed in connection with this contract equal to its original construction and finish. VI. PARTS. Parts shall be new or factory reconditioned and equal to original parts being replaced. Reconditioned parts acceptability shall be subject to VA approval. Reconditioned parts can be rejected for any reason. VII. REPORTS. The documentation will include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including the replaced parts required to maintain the equipment. All equipment will be cataloged by the contractor and the dates and types of service rendered will be noted thereon. A written report of each inspection shall be furnished to the Contracting Officer's Technical Representative, Facility Management Service, Room I-101. VIII. CONDITION OF EQUIPMENT. The contractor accepts responsibility for the equipment described. The Contracting Officer will arrange for one inspection of the equipment to be included in the contract if the Offeror so requests and at a time that is convenient to the Government. Failure to inspect the equipment prior to contract award will not relieve the contractor from performance of the requirements of this contract. IX. SAFETY REQUIREMENTSIn the performance of this contract, the contractor shall take such safety precautions as the Contracting Officer or designee may determine to be reasonably necessary to protect the lives and health of the occupants of the buildings. The Contracting Officer or designee will notify the contractor of any non-compliance with the safety requirements and the action to be taken. The contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the contractor or his representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all work or any part of the work at no additional cost to the Government and hold the contractor in default. X. PERFORMANCE AND EMERGENCY SERVICE. All work will commence within 24 hours after receipt of telephonic, written, or verbal notification and will proceed progressively to accomplishment without undue delay. All work shall be performed by a trained technician, experienced and qualified to work on the specific equipment and all work performed shall be first class in accordance with good commercial practice. Contractor will provide the proper procedure for emergency service to be handled, including the service representative's name and telephone number. Contractor will provide unlimited service calls to include labor, parts, and travel expenses. XI. PAYMENT OF INVOICES. Payments will be made monthly in arrears. The contractor shall submit an original invoice to the following address: Financial Services Center, P. O. Box 149971, Austin, TX 78714. XII. IDENTIFICATION, PARKING, SMOKING AND VA REGULATIONS. The Contractor's personnel shall wear visible identification at all times while on the premises of the V AMC. It is the responsibility of the contractor to park in the appropriate designated parking area. The VAMC will not invalidate or make reimbursement of parking violations of the contract under any conditions. Smoking is prohibited inside any buildings at the VAMC. Possession of weapons is strictly prohibited. XIII. INSURANCE. Prior to award of this contract the contractor shall furnish to the Contracting Officer a certification of insurance which shall contain an endorsement to the effect that cancellation of any material change, the policies which adversely affect the interest of the Government shall be effective unless written notice, 30 days in advance is forwarded to the Contracting Officer. Worker's Compensation and Employer's Liability: Contractors are required to comply with applicable Federal and State Worker Compensation and Occupational Disease statutes. General Liability: Contractors are required to have Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. Property Damage Liability: Contractors are required to have Property Damage Liability insurance coverage of at least $500,000.
Set-aside code: Total Small Business
Place of performance:
 G.V. (SONNY) MONTOGMERY VA MEDICAL CENTER1500 E WOODRWOW WILSON DRIVEJACKSON, MS 39216
 39216
 UNITED STATES OF AMERICA
Contact: Debra K JacksonContracting Officer601-362-4471 X 5732

Link To Document

Email: debra.jackson4@va.gov (Debra.Jackson4@va.gov)

Updated on 2009/09/17
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