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B-Brussels: supply of armour-plated vehicles

Request For Proposals

General Information
Country:   Belgium
City/Locality:   BRUSSELS
Notice/Contract Number:   eu:250227-2009
Publication Date:   Nov 18, 2009
Deadline:   Nov 23, 2009
Buyer:   EUROPEAN COMMISSION
Original Language:   English

Contact Information
Address:   EUROPEAN COMMISSION
BRUSSELS
Belgium
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 174/2009, #250227-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined


Update: Nov 18, 2009


Notice Type: 0708 - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 222/2009, #318413-2009
Referenced Document Number: 250227-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Supply procurement notice
1. Publication reference: EuropeAid/128297/C/SUP/MULTI.
2. Procedure: International open invitation to tender.
3. Programme: Common Foreign and Security Policy (CFSP) and Instrument
for Stability (IfS).
4. Financing: CFSP and IfS budget (respectively chapter 19.03 and 19.06
of the general budget of the European Communities).
5. Contracting authority: European Commission, on its own behalf and on
behalf of persons entrusted with the implementation of specific actions
(CFSP Special Advisers), pursuant to Title V of the Treaty on European
Union. The specific contracts governed by the framework contract will
either be concluded by the Commission or the CFSP Special Advisers.
Contract specifications
6. Description of the contract: The objective of the call for tender is
to conclude a cascade framework contract with a maximum of 3 companies for
the delivery of armour-plated 4x4 off-road vehicles to civilian crisis
management operations wherever they are located. The contract will
include, as an option, the establishment of a stock of 15 standard
armoured vehicles to be delivered to any new or existing mission. The
framework contract will be implemented by specific contracts to be
concluded between the successful tenderers and the European Commission, on
its own behalf or by persons entrusted with the implementation of specific
actions (CFSP Special Advisers), pursuant to Title V of the Treaty on
European Union (either Heads of Mission of ESDP Crisis Management
Operations or European Union Special Representatives, EUSR).
The armour-plated vehicles should be adapted to the local climatic,
geographic and security conditions of the area/region where they are to be
used.
7. Number and titles of lots: The contract is not divided into lots.
Terms of participation
8. Eligibility and rules of origin: Participation is open on a global
basis to all legal persons participating either individually or in a
grouping (consortium) of tenderers. No restriction applies to the origin
of the supplies.
9. Grounds for exclusion: Tenderers must submit a signed declaration,
included in the tender form for a supply contract, to the effect that they
are not in any of the situations listed in point 2.3.3 of the 'Practical
Guide to contracts procedures for EC external actions'.
10. Number of tenders: Tenderers may submit only 1 tender. Tenders for
parts of the contract will not be considered.
11. Tender guarantee: Not applicable.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the specific
contracts governed by the framework contract. This guarantee must be
provided together with the return of the countersigned specific contract
no later than 30 days after the tenderer receives the specific contract
signed by the contracting authority. If the selected tenderer fails to
provide such a guarantee within this period, the specific contract will be
void.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of implementation: The framework contract will be concluded
for an initial period of 2 years followed by 2 possible extensions of 1
year bringing the total maximum duration to 4 years. Specific contracts
must be signed before the expiry of the framework contract and the
deliveries must take place at the latest within 6 months of the signature
of the specific contract.
The normal period for the implementation of the specific contracts will
depend on the number of the vehicles to be supplied. It will be specified
in the orders implementing the framework contract.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.a. item 3 of
the tender form for a framework supply contract):
(a) the average annual turnover of the tenderer for the last 3 financial
years must exceed 3 times the estimated annual value of the contract. The
tenderer should provide the balance sheets or extract from balance sheets
for at least 3 years for which accounts have been closed, where
publication of the balance sheet is required under the company law of the
country in which the economic operator is established.
2) Professional capacity of tenderer (based on i.a. items 4 and 5 of the
tender form for a framework supply contract):
(a) manpower and staff capacity: the tenderer has had a minimum of 20
staff employed in the last 3 years. Professional qualifications and
experience of relevant staff must be given indicating, in particular:
contractor's managerial, logistic, import-export department organisation
and technical staff responsible for the goods to be supplied, (item 4.1.
of the tender form);
(b) after-sales service capacity: the tenderer is able to provide, either
directly or through authorised local agents, after-sales services, spare
parts, engineering and repair service in the areas and regions of the
world where civilian crisis management operations are taking or took
place, (item 4.2. of the tender form);
(c) manufacture and export: the tenderer is registered as a company
authorised to manufacture, put into service and export armoured cars,
(item 4.3. of the tender form);
(d) manufacture quality-control: the tenderer is able to provide
quality-assurance certificates issued by officially recognised
quality-control institutes or official departments which state that the
manufactured armour-plated vehicles comply with certain specifications or
standards. (ISO 9001 certification or equivalent documentary proof) (item
4.3. of the tender form).
3) Technical capacity of tenderer (based on i.a. items 5 and 6 of the
tender form for a supply framework contract):
(a) manufacture capacity: the tenderer has a proven capacity to
manufacture at least 10 armour-plated vehicles per month, (items 6.1. and
6.2. of the tender form);
(b) delivery capacity: the tenderer has a proven capacity to manufacture
and deliver, under normal conditions to the regions in the world where
civilian crisis management operations are taking or took place, 15
vehicles within a period of 3 months understood as a timeline from the
signature of the specific contracts/orders to the final destination, (item
6.3. of the tender form);
(c) level of quality: the tenderer has the capacity and the systems in
place to ensure the level of quality and the standards and norms of the
proposed vehicles, (item 6.4. of the tender form);
(d) organisational capacity to arrange transport: the tenderer has the
capacity to arrange, under normal circumstances, normal and rapid
transport of vehicles in a cost effective way to the areas and regions
mentioned under paragraph 2(b) above, (item 6.5. of the tender form);
(e) stock capacity: the tenderer has the capacity and is committed to
stock 15 standard armoured vehicles for rapid deployment to any
destination or new mission. The tenderer has also appropriate tools to
report relevant information about the stock variations to the contracting
authority on monthly basis, (item 6.6. of the tender form).
The Commission undertakes to handle all the provided information in the
strictest confidence.
An economic operator may rely on the capacities of other entities,
regardless of the legal nature of the links which it has with them. It
must in that case prove to the contracting authority that it will have at
its disposal the resources necessary for performance of the contract, for
example by producing an undertaking on the part of those entities to place
those resources at its disposal. Under the same conditions, a consortium
of economic operators may rely on the capacities of members of the
consortium or of other entities. However, the contractor will retain full
responsibility for the quality and delivery of the vehicles and will have
to provide the same guarantees and warranty as for those vehicles
manufactured with his own resources.
17. Award criteria: The award criterion is price. The cascade framework
contract award will establish a ranking list with a maximum of 3
contractors who submitted the least-expensive technically-compliant
offers. The tenderers will be ranked according to the price. A cascade
framework contract will be concluded with the first 3 tenderers in
ranking.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address:
https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?do=publi.welcome&nbPubliList=15&orderbv=upd&orderbyad=Desc&search
type=RS&aofr=128297
The tender dossier is also available from the contracting authority.
Tenders must be submitted using the tender form for a supply contract
included in the tender dossier (annex D), whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to:
European Commission, Directorate-General for External Relations, Unit
RELEX-A-3 Crisis Response Management: CFSP and Instrument for Stability,
attention: Procurement Manager, 1049 Brussels, BELGIUM. Fax +32 22967563.
E-mail: RELEX-A3-TENDERS@ec.europa.eu
at least 21 days before the deadline for submission of tenders given in
item 19. The contracting authority must reply to all tenderers' questions
at least 11 days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?do=publi.welcome
19. Deadline for submission of tenders: 20.11.2009 (16:00), Central
European Time (GMT + 1 hour), at the following address of the Commission's
central mail department:
European Commission, Directorate-General for External Relations, Unit
ER/A3, Office CHAR 155, attention: Juha Auvinen, Head of Unit, avenue du
Bourget 1, 1140 Brussels (Evere), BELGIUM.
A receipt must be obtained as proof of submission, signed and dated by the
official in the Commission's central mail department who took delivery.
The department is open from 8:00 to 17:00 Monday to Thursday, and from
8:00 to 16:00 on Fridays. It is closed on Saturdays, Sundays and
Commission holidays.
Any tender received after this deadline will not be considered.
20. Tender opening session: 24.11.2009 (11:00), Central European Time.
Venue: European Commission, RELEX DG, Charlemagne Building, rue de la
Loi/Wetstraat 170, 1000 Brussels, BELGIUM.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English. All documents and certificates
in other languages must be accompanied by a translation in English.
22. Legal basis: Council Joint Actions establishing EU crisis management
operations or appointing EU Special Representatives. Regulation (EC) No
1717/2006 of the European Parliament and of the Council of 15.11.2006
establishing an Instrument for Stability.


Corrigendum to supply procurement notice
(Supplement to the Official Journal of the European Union, 10.9.2009,
2009/S 174-250227)
European Commission, Directorate-General for External Relations, Unit
RELEX-A-3 Crisis Response Management: CFSP and Instrument for Stability,
attention: Procurement Manager, 1049 Brussels, BELGIUM. Fax +32 22967563.
E-mail: RELEX-A3-TENDERS@ec.europa.eu
Instead of: 19. Deadline for submission of tenders:
20.11.2009 (16:00), Central European Time (GMT + 1 hour), at the following
address of the Commission's central mail department:
[...]
20. Tender opening session:
24.11.2009 (11:00), Central European Time. Venue: European Commission,
RELEX DG, Charlemagne Building, rue de la Loi/Wetstraat 170, 1000
Brussels, BELGIUM.
read: 19. Deadline for submission of tenders:
23.11.2009 (16:00), Central European Time (GMT + 1 hour), at the following
address of the Commission's central mail department:
[...]
20. Tender opening session:
25.11.2009 (11:00), Central European Time. Venue: European Commission,
RELEX DG, Charlemagne Building, rue de la Loi/Wetstraat 170, 1000
Brussels, BELGIUM.
Please note that this notice is for your information only.
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