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UK-Motherwell: financial and insurance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   MOTHERWELL
Notice/Contract Number:   eu:250085-2009
Publication Date:   Sep 9, 2009
Deadline:   Oct 23, 2009
Buyer:   NORTH LANARKSHIRE COUNCIL
Original Language:   English

Contact Information
Address:   NORTH LANARKSHIRE COUNCIL
MOTHERWELL, North Lanarkshire
United Kingdom
Web Site:   http://www.northlanarkshire.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2210 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 173/2009, #250085-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): North Lanarkshire Council,
Civic Centre, Windmillhill Street, Attn: Executive Director Corporate
Services, UK-Motherwell ML1 1AB. Tel. +44 1698302222. Fax +44 1698275125.
Internet address(es):
General address of the contracting authority:
http://www.northlanarkshire.gov.uk.
Address of the buyer profile: http://publiccontractsscotland.gov.uk/search/
Search_AuthProfile.aspx?ID=AA00010.
Further information can be obtained at: North Lanarkshire Council, Income
Manager, 52-60 Merry Street, First Floor, Contact: Housing and Social Work
Services, Attn: David Shaw, UK-Motherwell ML1 1SX. Tel. +44 1698332776.
E-mail: shawd@northlan.gov.uk. URL: http://www.northlanarkshire.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
North Lanarkshire Council, Income Manager, Attn: David Shaw, UK-Motherwell
ML1 1SX. Tel. +44 1698332776. URL: http://
www.publiccontractsscotland.gov.uk/.
Tenders or requests to participate must be sent to: North Lanarkshire
Council, Civic Centre, Windmillhill Street, Attn: Executive Director
Corporate Services, UK-Motherwell ML1 1AB. Tel. +44 1698302222. URL:
http://www.northlanarkshire.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Tenants Home Contents Insurance Scheme.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 6.
Main place of performance: North Lanarkshire.
NUTS code: UKM36.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Council is
seeking responses to this ITT for renewal of an existing contract for the
provision of Tenants Home Contents Insurance.
The Insurance Policy offered must have the option to select for Accidental
Damage.
Under the current contract the number of Tenants currently insured is
approximately 8 100 and approximately 60percent of these take-up the
extended accidental damage option.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=166285.
II.1.6) Common procurement vocabulary (CPV): 66000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Provision of Home Contents Insurance for
approximately Eight thousand one hundred (8 100) customers. Approximately
60 percent of these take up the extended accidental damage option.
The contract will be for three (3) years duration.
Estimated value excluding VAT: 1 500 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
5.4.2010. Completion: 31.3.2013.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Details will be
specified in the Tender Document.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which
they are established, regarding registration on the professional or trade
register.
(6) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of social security contributions under the law of any part of
the United Kingdom or of the relevant State in which the candidate is
established
(9) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law of any part of the United Kingdom or of
the relevant State in which the economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
The Council will apply a 3-stage process of Qualification, Selection and
Evaluation to all offers received in relation to this Tender.
Details will be specified within the tender documents.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract;
(3) All candidates will be required to provide certification from an
independent body attesting conformity to environmental management
standards in accordance with the Community Eco-Management and Audit Scheme
(EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by
an independent body attesting the compliance of the economic operator with
quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or
agencies of recognised competence attesting the conformity of products
clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which
must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided
(8) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures;
(9) A statement of the candidate's technical facilities; measures for
ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the
candidate to carry out the work under the contract; or be involved in the
production of goods or the provision of services under the contract;
particularly those responsible for quality control, whether or not they
are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the
value of the consideration received; when and where the work or works were
carried out; and whether they were carried out according to the rules of
the trade or profession and properly completed.
The Council will apply a 3-stage process of Qualification, Selection and
Evaluation to all offers received in relation to this Tender.
Details will be specified within the tender documents.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
HSW/HS/THCIS2010.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
23.10.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 120 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 23.10.2009 - 12:00.
Place: Civic Centre, Motherwell.
Persons authorised to be present at the opening of tenders: yes.
Members and Officials of North Lanarkshire Council.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (SC Ref:166285).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: While there is no formal appeal procedure in terms of the
Regulations, North Lanarkshire Council will incorporate a minimum of a ten
(10) calendar day standstill period at the point of information on the
award of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the notification of
the award decision to request additional debriefing and that information
has to be provided a minimum of three (3) working days before the expiry
of the standstill period. Such information should be required from the
address in Part 1.1 of this Contract Notice.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 8.9.2009.
Please note that this notice is for your information only.
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