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UK-Stafford: miscellaneous repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   STAFFORD
Notice/Contract Number:   eu:247256-2009
Publication Date:   Sep 5, 2009
Deadline:   Sep 14, 2009
Buyer:   STAFFORDSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   STAFFORDSHIRE COUNTY COUNCIL
STAFFORD, WEST MIDLANDS (ENGLAND)
United Kingdom
Web Site:   www.staffordshire.gov.uk/business/procurement

Goods, Works and Services

 

Summary

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Notice Type: 2230 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 171/2009, #247256-2009
Contract Nature: Service contract
Procedure Type: Accelerated restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Staffordshire County Council,
17 Eastgate Street, Attn: Joanne Whitehouse, UK-Stafford ST16 2NF. Tel.
+44 1785854649. E-mail: joanne.whitehouse@staffordshire.gov.uk. Fax +44
1785854660.
Internet address(es):
General address of the contracting authority:
www.staffordshire.gov.uk/business/procurement.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Repair and Maintenance Services for Indoor Physical Education Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 27.
NUTS code: UKG.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The purpose of
the contract is for the provision of inspection and maintenance services
to physical education equipment across eight districts within the county.
The schools improvement division provides a coordinated service on behalf
of the schools covered by the geographic areas. The contract will cover
routine inspections and maintenance.
II.1.6) Common procurement vocabulary (CPV): 50800000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The framework will provide the services
of inspection and maintenance of indoor physical equipment across eight
(8) district areas. There are various establishments within the districts
all with varying levels and complexity of equipment. The services will be
split into eight (8) lots in line with the districts and tenderers will be
accepted for one (1) or more or all lots covered by the framework.
Estimated value excluding VAT:
Range: between 160 000 and 200 000 GBP.
II.2.2) Options: Yes.
Description of these options: The initial period is 1.11.2009 -31.10.2011
(with 2 x 12 month options to extend- therefore options may be taken up
for the period 1.11.2011 - 31.10.2012 and 1.11.2012 - 31.10.2013). The
options will be exercised at the discretion of the County Council.
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 24 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.11.2009. Completion: 31.10.2013.
INFORMATION ABOUT LOTS
LOT NO 01
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Lichfield
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Lichfield, Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 02
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Tamworth
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Tamworth, Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 03
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - East Staffordshire
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of East Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 04
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Newcastle
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Newcastle, Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 05
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - South Staffordshire
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of South Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 06
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Staffordshire Moorlands
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Staffordshire Moorlands.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 07
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Stafford
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Stafford, Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
LOT NO 08
TITLE: Inspection and maintenance Services for Indoor Physical Education
Equipment - Cannock Chase
1) SHORT DESCRIPTION: Inspection and Maintenance Services for the
provision of indoor physical education equipment for schools in the
geographic district area of Cannock Chase, Staffordshire.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Not Applicable.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments may be made
following acceptance by the banking agents of the County Council.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Not Applicable.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any tender
may be rejected from a company/organisation who interalia:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1997 and Article 3(1) of Council
Joint Action 98/742/JHA respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Please refer to Regulation no 23 of the Public Procurement Regulations
2006 (SI No 5) for additional rejection criteria (see link).
http://www.opsi.gov.uk/si/si2006/20060005.htm.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Financial checks will be
undertaken for economic operators using the Councils current financial
assessors n2check (www.n2check.com). Economic operators will be assessed
according to the level of risk stipulated by n2checkEconomic . Any
Economic Operator being given an above average risk rating may be
disqualified.
Minimum level(s) of standards possibly required: The organisation should
hold as a minimum the following insurance levels or be able to provide
with their response, a written statement advising that should they be
awarded the contract they will have the required levels of insurance in
place for the commencement of the contract.
Public Liability 5 000 000 GBP.
Employers Liability 10 000 000 GBP.
Professional Indemnity 2 000 000 GBP.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
A list of principal services provided in the last 3 (three) years, with
details of the sums, dates and (public or private sector) recipients
involved.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Accelerated restricted.
Justification for the choice of accelerated procedure: Previously
advertised under restricted procedure which was not completed due to no
responses being received.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates:
Compliance with Health and Safety requirements 25 %.
Professional ability of economic operator to complete the services 25 %.
Technical ability of economic operator and employees to complete the
services 25 %.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PC223.
IV.3.2) Previous publication(s) concerning the same contract: Notice on a
buyer profile
Notice number in OJ: 2009/S 106-153586 of 3.6.2009.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 10.9.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.9.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 18.9.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 29.9.2009.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: June 2013.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: For further details of forthcoming
tenders/contracts please visit http://www.staffordshire.gov.uk/business/
procurement/.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Staffordshire County
Council, 17 Eastgate Street, UK-Stafford ST16 2NF. E-mail:
joanne.whitehouse@staffordshire.gov.uk. Tel. +44 1785854649. URL:
www.staffordshire.gov.uk/business/procurement. Fax +44 1785854660.
Body responsible for mediation procedures:
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum ten ( 10)
calendar day standstill period at the point when information on the award
of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants have two 2 (two)
working days from the notification of the aware decision to request
additional debriefing. Such information has to be provided a minimum of 3
(three) working days before the expiry of the standstill period. Such
additional information should be requested from ( please refer to the
named person in the address in part 1.1) If an appeal regarding the award
of a contract is not successfully resolved the Public Contracts
Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have
been harmed or are at risk of harm by a breach of the rules to take action
in the High Court ( England, Wales and Northern Ireland). Any such action
must be brought promptly (generally within three (3) months). Where a
contract has not been entered into the Court may order the setting aside
of the award decision or order the authority to amend any document and may
award damages. The purpose of the standstill period referred to above is
to allow the partied to apply the Courts to set aside the award decision
before the contract is entered into.
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 3.9.2009.
Please note that this notice is for your information only.
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