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UK-Belfast: system and support services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   BELFAST
Notice/Contract Number:   eu:244366-2009
Publication Date:   Sep 3, 2009
Deadline:   Oct 5, 2009
Buyer:   BELFAST CITY COUNCIL
Original Language:   English

Contact Information
Address:   BELFAST CITY COUNCIL
BELFAST, Belfast
United Kingdom
Web Site:   www.belfastcity.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 169/2009, #244366-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Belfast City Council, The
Cecil Ward Building, 4 - 10 Linenhall Street, UK-Belfast BT2 8BP. Tel. +44
2890320202. Fax +44 2890270590.
Internet address(es):
General address of the contracting authority: www.belfastcity.gov.uk.
Further information can be obtained at: Belfast City Council, The Cecil
Ward Building, 4 - 10 Linenhall Street, UK-Belfast BT2 8BP. Tel. +44
2890320202. Fax +44 2890270590. URL: www.belfastcity.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Belfast City Council, The Cecil Ward Building, 4 - 10 Linenhall Street,
UK-Belfast BT2 8BP. Tel. +44 2890320202-3479. Fax +44 2890270590.
Tenders or requests to participate must be sent to: Belfast City Council,
The Cecil Ward Building, 4 - 10 Linenhall Street, Attn: The Director of
Improvement, UK-Belfast BT2 8BP.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Belfast: pre-qualification questionnaire for inclusion on a select list
for the provision of SAP support.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
Main place of performance: Belfast.
NUTS code: UKN01.
II.1.5) Short description of the contract or purchase(s):
Pre-qualification questionnaire for inclusion on a select list for the
provision of SAP support. System and support services. Help-desk and
support services. Systems support services.
II.1.6) Common procurement vocabulary (CPV): 72250000, 72253000,
72253200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 500 000
GBP.
II.2.2) Options: Yes.
Description of these options: The contract shall be for a period of 1 year
with the option of renewal on an annual basis up to a maximum period of 5
years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 12 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, where his affairs are being administered by
the court, where he has entered into an arrangement with creditors, where
he has suspended business activities or is in any analogous situation
arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Conditions for participation are contained in the documents which may be
obtained by emailing tenders@belfastcity.gov.uk, clearly stating "ST874 -
pre-qualification questionnaire for inclusion on a select list for the
provision of SAP support". Documents are also available electronically on
www.belfastcity.gov.uk/tenders.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Please provide copies of
the audited accounts for the last 2 financial years and details of any
significant changes to the Company since the last set of audited accounts.
Should the most recent audited accounts be more than eighteen months old,
the most recent draft audited accounts should be provided.
Where the applicant is a partnership or sole trader, other information to
demonstrate evidence of adequate economic and financial standing must be
provided in the form of a banker's/independent auditor's statement,
confirming the company's turnover for the past two years and also that the
company has the current financial and economic standing to undertake the
contract.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
ST874.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
5.10.2009 - 15:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Place: At a time and place most
practicable after receipt of tenders.
Persons authorised to be present at the opening of tenders: yes.
The Director of Improvement or his representatives.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: This is the first stage of a 2-stage
process. Only those applicants who pass the financial appraisal and
achieve a minimum score of 70 % may go forward to the second stage.
A select list of no more than 6 contractors shall be established from whom
tenders shall subsequently be invited.
GO reference: GO 09090101/01.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.9.2009.
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