UK-Norwich: computer equipment and supplies

Request For Proposals

Country:

United Kingdom

City/Locality:

NORWICH

Notice/Contract Number:

eu:240507-2009

Publication Date:

Aug 29, 2009

Deadline:

Oct 1, 2009

Buyer:

OGCBUYING.SOLUTIONS

Original Language:

English

Address:

OGCBUYING.SOLUTIONS
NORWICH, UNITED KINGDOM
United Kingdom

Web Site:

www.buyingsolutions.gov.uk

view in:

Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 166/2009, #240507-2009
Referenced Document Number: 64181-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): OGCbuying.solutions, Rosebery
Court, St Andrews Business Park, Attn: Rob MacLeod, UK-Norwich NR7 0HS.
Tel. +44 3454102222. E-mail: rob.macleod@buyingsolutions.gsi.gov.uk.
Internet address(es):
General address of the contracting authority: www.buyingsolutions.gov.uk.
Further information can be obtained at:
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Tenders or requests to participate must be sent to: Attn: TE-2009-SPRINT
ll RM720-PQQ. E-mail: OperationsSupportTeam@hmrc.gsi.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Other: Public Procurement.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
SPRINT ii - ICT Products and Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: Primarily in the UK with some limited
requirements overseas.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 500 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Buying
Solutions as the Contracting Authority in conjunction with HMRC are
putting in place a Pan Government Collaborative Framework Agreement for
use by UK public sector bodies including but not limited to Central
Government Departments and their Agencies, Non Departmental Public Bodies;
NHS bodies and Local Authorities.
The above Public Sector Bodies have a need for a ‘one-stop-shop’ to
provide a range of ICT related purchases and services.
Hardware to include but not limited to the provision and configuration of
mainframe, mid-range, mini computers, PC’s, laptops, netbooks and
peripheral equipment, audio-visual equipment and associated consumables
and related services. Also to include consumables and hardware disposal
and recycle up to security level IL5.
Software to include but not limited to Software Applications, Software
Licences, Software Upgrade, Software-related Services, Software Support
Services, Software Development Services, Software Maintenance Services,
Software Implementation Services, Software Reproduction Services, Software
Configuration Services, Hosted Services, Software as a Service (SaaS),
Data Services, ESCROW and Managed Services.
Networks to include but not limited to provision and management of voice,
data and combined (IP) and VOIP equipment and link provision across all
transmission methods, e.g. wire, fibre, satellite and radio. To include
local, campus and wide area networks and all equipment and services
supporting and facilitating the network.
Services to include but not limited to installation, maintenance and
management of any of the above mentioned items. To include same for
infrastructure required to maintain central or remote ICT provision,. To
include on-site management or remote hosting of web accessed services,
including their development and maintenance.
To provide additional services in support of purchases to include but not
limited to conducting reverse or eAuctions on behalf of customers, to
identify and highlight sustainable options via a ‘green catalogue’.
The supplier will be required to manage the supply chain and any
sub-contractors on behalf of the purchasing customer. They will be
required to provide product innovation, identify avoidable costs and
facilitate cost reductions. If required, to also undertake contract and
asset management (including asset tagging) for the customer.
The provision of regular (i.e. monthly) Management Information (MI) will
be an important requirement for some customers and should include warranty
information, asset information, stock delivery reports, product
specifications (including energy information).
II.1.6) Common procurement vocabulary (CPV): 30200000, 90514000,
80533200, 80533100, 80533000, 79132100, 79121100, 72000000, 66151100,
64200000, 51600000, 51300000, 50300000, 48000000, 45310000, 44320000,
42500000, 38654000, 38653400, 35710000, 32000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Participants will be advised
if this is necessary during the procurement. Parent company and/or other
guarantees of performance and financial liability may be required by
Buying Solutions if considered appropriate.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The authority reserves the right to
require groupings of suppliers to take a particular legal form, or to
require a single supplier to take primary liability, or to require that
each party takes joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any supplier
may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
Participants must express interest and submit completed pre-qualification
questionnaires using the HMRC eSourcing portal.
Responses must be published by the date in IV.3.4.
Instructions to Express Interest.
1. Email OperationsSupportTeam@hmrc.gsi.gov.uk.
This email should be entitled TE-2009-SPRINT ll RM720-PQQ and contain the
following details: contact email address; contact name; company name and
contact telephone number.
2. You will then receive an email from Sourcing@HMRC.com on how to access
the online Pre-Qualification Questionnaire. This is a system generated
email.
If you have not received this email within one working day of your request
please contact the OperationsSupportTeam@hmrc.gsi.gov.uk explaining when
the request was first made.
In order to prevent eSourcing emails from being quarantined by your
organisation fire wall or spam filter, you are advised to instruct your IT
team to accept all emails from sourcing@hmrc.com Please also review the
Junk Email settings of your email client software to avoid accidental
message deletion.
For assistance please contact our Helpdesk by emailing
OperationsSupportTeam@hmrc.gsi.gov.uk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: A supplier must be in a
sound financial position to participate in a procurement of this size as
set out in Regulation 24 of the Public Contracts Regulations 2006 (SI 2006
No. 5); further details can be found at
http://www.opsi.gov.uk/si/si2006/20060005.htm.
See the relevant pre-qualification questionnaire which can be viewed by
following the instructions in section III.2.1.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Technical or professional ability as set out in Regulation 25 of Public
Contracts Regulations 2006 (SI 2006 No. 5): further details can be found
at: http://www.opsi.gov.uk/si/si2006/20060005.htm.
See the relevant pre-qualification questionnaire which can be viewed by
following the instructions in section III.2.1.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: The
criteria used to select those candidates is shown in the pre-qualification
questionnaire (PQQ) SPRINT II – ICT Products & Services.
See the relevant pre-qualification questionnaire which can be viewed by
following the instructions in section III.2.1.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
RM270.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: PIN / RFI used 3/03/09 ref 2009/S44-064181.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 25.9.2009 - 15:00.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
1.10.2009 - 15:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 19.11.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Place: Electronically, via
e-tendering tool.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The contracting authority intends to use an
eTendering system in this procurement exercise.
The duration referenced in point II.1.4 is for the placing of orders. The
duration stated is a maximum term. The contracting authority intends to
award the Framework Agreements for a term of 4 years.
The value provided in Section II.1.4 is only an estimate. We cannot
guarantee to suppliers any business through this framework agreement.
With reference to point IV.3.2, This framework will be a collaboration
between Buying Solutions and HMRC and replace HMRC’s SPRINT Framework.
Buying Solutions wishes to establish a framework agreement for use by or
on behalf of UK public sector bodies (and their statutory successors and
organisations created as a result of re-organisation or organisational
changes). These will include but not be limited to:
— Central Government Departments, Executive Agencies and NDPBs.
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/
index.htm
Parliament.
House of Commons.
House of Lords.
http://www.parliament.uk/mpslordsandoffices/offices.cfm
— Executive Agencies.
http://www.cabinetoffice.gov.uk/ministerial_responsibilities/
executive_agencies.aspx
http://www.cabinetoffice.gov.uk/media/212617/lmr2009.pdf
— Public Corporations.
Link to be identified - in the meantime please list as below.
British Energy plc.
BNFL plc.
Export Credits Guarantee Department.
Nuclear Decommissioning Authority.
Royal Mail Group plc.
United Kingdom Atomic Energy Authority.
Urenco.
Partnerships UK.
Royal Mint.
ABRO.
Defence Aviation Repair Agency (DARA).
Defence Science and Technology Laboratory (Dstl).
Met Office.
UK Hydrographic Office.
Forensic Science Service.
NATS.
Actis Capital LLP.
CDC Group plc.
Working Links Limited.
British Waterways Authority.
Covent Garden Market Authority.
Channel 4.
The Tote.
Ordnance Survey.
QEII Conference Centre.
Northern Ireland Water.
Scottish Water.
— Local Authorities.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/
AToZOfLocalCouncils/DG_A-Z_LG)
— NDPBs.
— http://beta.civilservice.gov.uk/Assets/Master%209
%20March%20version_tcm6-6429.pdf.
— http://beta.civilservice.gov.uk/jobs/Departments-NDPBs-AtoL/A-to-L.aspx.
— National Parks Authorities.
http://www.nationalparks.gov.uk
— Educational Establishments in England and Wales, maintained by the
Department for Children, Schools and Families including Schools,
Universities and Colleges but not Independent Schools.
http://www.edubase.gov.uk/search.xhtml;jsessionid=4767F89630A039E98FE593093
D577013?clear=true
— Police Forces.
http://www.police-information.co.uk/police-directory/
index.php?cat=6&subcat=29
— Fire and Rescue Services (including Scotland, Wales and Northern
Ireland).
http://www.fireservice. co.uk/information/ukfrs.php
— NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary
Care trusts, Care Trusts, NHS Hospital Trusts, Strategic Health
Authorities, Mental Health Trusts, Special Health Authorities, Community
Health Councils, Local Health Boards, NHS Trusts, including Ambulance
Trusts. (There is also a drill down to NHS Doctors making them ‘easily
identifiable’).
http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/
Armslengthbodies/Categorisationofarmslengthbodies/index.htm
http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx
http://www.general-practitioners-uk.co.uk
— Hospices.
Hospices in UK including Scotland, Wales and Northern Ireland.
http://www.hauraki.co.uk/hospice_uk
— Registered Social Landlords (Housing Associations).
http://www.housingcorp.gov.uk/server/show/nav.490
— Charities.
Third Sector organisations whose activities involve the delivery of public
services.
— Citizens Advice.
http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm
— Scottish Public Bodies.
Scottish Government.
The Scottish Government & Ministers.
Scottish Local Authorities.
Scotland Excel CoPE is the CoPE for the majority of Scotland’s Local
Authorities.
Scottish Agencies, NDPBs.
Central Government CoPE is the CoPE for all Scottish Agencies, NDPB’s,
Advisory NDPB’s, Public Corporations and Tribunals.
Cross Border Public Authorities.
http://www.legislation.gov.uk/si/si1999/19991319.htm
Scottish NHS Bodies.
National Procurement CoPE for NHS.
http://www.scotland.gov.uk/Topics/Health/NHS-Scotland/Boards
Scottish Further and Higher Education Bodies.
APUC CoPE (for Colleges and Universities the below link takes you to a
list of organisations on the SHEFC site).
http://www.sfc.ac.uk/effective_institutions/collegesector/
College_financial_statements_2007_08.aspx
Scottish Police.
Scottish Police Forces & Associated Bodies.
Scottish Fire and Rescue.
Scottish Fire & Rescue Services link to the 8 Services.
Scottish Housing Associations.
Scottish Housing Associations (this site shows the Housing Associations
signed up to SFHA).
Scottish Parliament.
Scottish Parliamentary Corporate Body (SPCB) – The Scottish Parliament.
The Scotland Office.
The Scotland Office.
http://www.scotlandoffice.gov.uk
Scotland Citizens Advice.
Citizens Advice.
http://www.cas.org.uk
Scottish Schools.
Primary Schools.
Secondary Schools.
Special Schools.
— Welsh Public Bodies National Assembly for Wales, Welsh Assembly
Government and Welsh Local Authorities.
http://www.assemblywales.org/abthome/abt-links.htm
http://new.wales.gov.uk/?lang=en
https://www.sell2wales.co.uk/help/2158.html
NHS Wales.
http://www.wales.nhs.uk/catorgs.cfm#1
NHS Wales GP Practices.
http://www.nhsdirect.wales.nhs.uk/small/en/home/healthinformation/
usefulpatientinformation/localhealthboards
Police Forces Wales.
http://www.police-information.co.uk/police-directory/
index.php?cat=6&subcat=32
— NI Public Bodies.
Northern Ireland Government Departments.
http://www.northernireland.gov.uk/gov.htm
Northern Ireland Public Sector Bodies and Local Authorities.
http://www.northernireland.gov.uk/az2.htm
Schools in Northern Ireland.
http://www.denidata.nics.gov.uk/appinstitutes/instmain.aspx
Further and Higher Education in Northern Ireland.
http://www.unixl.com/info/northern-ireland.htm
Health and Social care in Northern Ireland.
http://www.hscni.net/index.php?link=hospitals
http://www.hscni.net/index.php?link=boards
http://www.hscni.net/index.php?link=agencies
http://www.hscni.net/index.php?link=councils
http://www.centralservicesagency.com/files/currentmedicallists/file/
Northern%20Ireland%20Practice%20List.xls
Police Service of Northern Ireland.
http://www.police-information.co.uk/police-directory/
view.php?id=31&page=0&cat=6&subcat=31&subsubcat=0
Citizens Advice Northern Ireland.
http://www.citizensadvice.co.uk/en/Where-We-Are/Bureaus
http://www.citizensadvice.co.uk/en/About-Us/Contact
The UK public sector bodies may decide to hold an electronic reverse
auction on the reopening of competition among the economic operator's
party to the Framework Agreement.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Buying Solutions, 3rd
Floor, Royal Liver Building, Pier Head, UK-Liverpool L3 1PE. Tel. +44
3454102222.
Body responsible for mediation procedures:
DRS-CIArb, on behalf of the Chartered Institute of Arbitrators, 12
Bloomsbury Square, UK-London WC1A 2LP. E-mail: padre@drs-ciarb.com. Tel.
+44 8452707055. URL: www.padre.org.uk.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The contracting authority will incorporate a minimum 10
calendar day standstill period at the point information on the award of
the contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the framework agreement is entered into. Applicants have 2 working days
from the notification of the award decision to request additional
debriefing and that information has to be provided a minimum of 3 working
days before the expiry of the standstill period. Such additional
information should be requested from the address in section I.1. If an
appeal regarding the award of a contract has not been successfully
resolved, the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within three
months). Where a contract has not been entered into, the Court may order
the setting aside of the award decision or order the contracting authority
to amend any document and may award damages. If the contract has been
entered into the Court may only award damages.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Buying Solutions, 3rd Floor, Royal Liver Building, Pier Head,
UK-Liverpool L3 1PE.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 26.8.2009.

Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.

UK-Norwich: computer equipment and supplies

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Summary

Original Text