Search      Advanced Search

UK-Westminster: architectural, construction, engineering and inspection services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   WESTMINSTER
Notice/Contract Number:   eu:235328-2009
Publication Date:   Aug 25, 2009
Deadline:   Sep 17, 2009
Buyer:   MINISTRY OF JUSTICE
Original Language:   English

Contact Information
Address:   MINISTRY OF JUSTICE
WESTMINSTER, UNITED KINGDOM
United Kingdom
Web Site:   http://www.justice.gov.uk

Goods, Works and Services

 

Summary

      view in:

Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 162/2009, #235328-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

      view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Ministry of Justice, Abell
House, John Islip Street, Contact: All correspondance via Bravo Solutions,
Attn: All correspondance via Bravo Solutions, UK-Westminster.
Internet address(es):
General address of the contracting authority: http://www.justice.gov.uk.
Address of the buyer profile: http//justice.bravosolutions.co.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
General public services.
Public order and safety.
Social protection.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Ministry Of Justice Estates Professional Services Framework Agreement to
include:
— Estates Management / Surveying,
— Planning Advice,
— Audit & Monitoring,
— Project Management and Design Team.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Main site or location of works: Great Britain.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 22.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5) Short description of the contract or purchase(s): The Contracting
Authority seeks a provider(s) to deliver the following services:
— Estates Management / Surveying,
— Planning Advice,
— Audit and Monitoring,
— Project Management and Design Team to include services (but not limited
to); Project Manager, Architect, Quantity Surveyor, Structural and Civil
Engineer, Service Engineer, Landscape Architect, CDM Co-ordinator.
II.1.6) Common procurement vocabulary (CPV): 71000000, 70000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Ministry of Justice National Estates Management / Surveying
1) SHORT DESCRIPTION: Ministry of Justice National Estates Management /
Surveying.
2) COMMON PROCUREMENT VOCABULARY (CPV): 70000000.
3) QUANTITY OR SCOPE: To provide Estate Surveying Services to meet the
specific needs of the Authority.
Refer also to PQQ for further detail.
Estimated cost excluding VAT:
Range: between 2 000 000 and 20 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 2
TITLE: Ministry of Justice National Planning Advice
1) SHORT DESCRIPTION: Ministry of Justice National Planning Advice.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000.
3) QUANTITY OR SCOPE: To provide a comprehensive effective and efficient
Planning Advice Service to meet the specific needs of the Authority,
having regard to relevant planning law and guidance.
Refer also to PQQ for further detail.
Estimated cost excluding VAT:
Range: between 600 000 and 5 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 3
TITLE: Ministry of Justice National Audit & Monitoring
1) SHORT DESCRIPTION: Ministry of Justice National Audit & Monitoring.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000.
3) QUANTITY OR SCOPE: The Authority requires Auditing and Monitoring of
the work and services carried out by the TFM contractor, together with
auditing the performance of the TFM contractor.
Refer also to the PQQ for further details.
Estimated cost excluding VAT:
Range: between 4 000 000 and 24 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 4
TITLE: Ministry Of Justice National Project Management and Design Team
Services
1) SHORT DESCRIPTION: Ministry Of Justice National Project Management and
Design Team Services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000.
3) QUANTITY OR SCOPE: The Authority requires Project Management and
Design Team Services, experienced in providing services for a diverse
range of building types, both new and existing and in value.
Refer also to the PQQ for further detail.
Estimated cost excluding VAT:
Range: between 12 000 000 and 36 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: No deposits are required but
company gurantees, including parent company, or performance bonds may be
required. Further details will be outlined in the Invitation to
Participate in Dialogue documentation.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Finance and payment
conditions and arrangements will be required. Details will be outlined in
the Invitation to Participate in Dialogue documentation and any subsequent
mini competitions.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form is required. The
contracting authority intends to enter into a contract with the prime
contractor. The prime contractor would be expected to be a single entity.
Where a potential bidder is a consortium, the authority may require that
each consortium member has joint and several liability. Where neccesary
for the performance of the contract the consortium may be required to
adopt a single legal form.Joint ventures or group bids should make clear
the status, shares and stakes of all the partners and legal entity with
whom the contracting authority would contract. In the event of a joint
venture or group bid, the partners must make clear how they intend to
deliver the services. Restrictionson the changes to consortia may apply
and, if so, will be set out in the contract documentation provided.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The PQQ sets out particular conditions that must be complied with. The
Invitation to Partcipate in Dialogue may also outline further conditions
that must be complied with.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Suppliers
Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once).
— Browse to the eSourcing Portal: https://justice.bravosolution.com and
click the link to register,
— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password,
— Click the “PQQs/ITTs Open To All Suppliers” link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ITT to access the content,
— Click the “Express Interest” button in the “Actions” box on the
left-hand side of the page,
— This will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a
secure area reserved for your projects only),
— You can now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the “Actions”
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See III.2.1.
Minimum level(s) of standards possibly required: The minimum level(s) of
standards required are as set out in the PQQ. Potential Providers are to
note that a number of criteria will be assessed on a pass / fail basis.
See also III.2.1.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
See III.2.1.
Minimum level(s) of standards possibly required:
See III.2.1.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 18. Maximum number: 48
Objective criteria for choosing the limited number of candidates:
Operators will be invited to tender on the basis of the response to the
PQQ.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
17.9.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: The OJEU notice
announces the competition of Ministry of Justice Estates Professional
Services Framework.
VI.3) ADDITIONAL INFORMATION: The Contracting Authority intends to use an
eTendering system in this procurement exercise and reserves the right to
use a reverse auction.
Form of contract NEC3.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Contracting Authority will incorporate at least a 10
calendar day standstill period after contract award decisions are taken
but before contracts are signed. At that time information on the bids and
the award of the contract will be communcated to tenderers. This period
allows unsuccessful tenderers to seek debriefing from the Contracting
Authority before the contract is entered into. Applicants have 2 working
days from the notification of the award decision to request certain
additional debriefing and that information which has to be provided a
minimum of 3 working days before the expiry of the standstill period. If
questions regarding the award of a contract have not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action is subject to requirements of prior notice, must
be brought promptly and, in any event within 3 months.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.8.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.