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PL-Warsaw: informatics services, hardware and software licenses

Request For Proposals

General Information
Country:   Poland
City/Locality:   WARSAW
Notice/Contract Number:   eu:228412-2009
Publication Date:   Aug 18, 2009
Deadline:   Oct 23, 2009
Buyer:   FRONTEX
Original Language:   English

Contact Information
Address:   FRONTEX
WARSAW, Miasto Warszawa
Poland
Web Site:   http://www.frontex.europa.eu

Goods, Works and Services

 

Summary

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 157/2009, #228412-2009
Referenced Document Number: 292450-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Frontex, Rondo Onz 1, Attn:
Inga Naumane, PL-00-124 Warsaw. Tel. +48 225449754. E-mail:
procurement@frontex.europa.eu.
Internet address(es):
General address of the contracting authority:
http://www.frontex.europa.eu.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Informatics services, hardware and software licenses.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 07.
Main place of performance: Rondo ONZ 1, 00-124 Warsaw, POLAND.
NUTS code: PL127.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 5.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5) Short description of the contract or purchase(s): Frontex is
launching this tender in order to select a group of suppliers which can
support the Frontex ICT Strategy, a high level of integration with
internal ICT processes and resources and a trustful, long-lasting
relationship during the development of ICT Projects and ICT-enabled
projects.
II.1.6) Common procurement vocabulary (CPV): 72000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Information systems
1) SHORT DESCRIPTION: This lot includes informatics services mainly for
developing Frontex ICT-enabled projects based on the 'structured
information paradigm'. 'Structured information paradigm' is here intended
as ICT solutions where the basis of the entire system is the schema (i.e.
database schemas, XSDs, etc.) used to define the internal data
representation in the data store. Services and products for enterprise
document/content management solutions (ECM, or the so-called 'unstructured
information paradigm') are here excluded.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 4 000 000 EUR.
LOT NO 2
TITLE: Audio-video conferencing systems
1) SHORT DESCRIPTION: This lot includes informatics services, hardware
and software licenses mainly for designing and deploying audio-video
conferencing systems to be included in Frontex ICT-enabled programmes. The
tenderer should be the manufacturer or hold the highest level of
partnership with the manufacturer of the products offered. This lot must
include basic, standard and critical maintenance for all TANDBERG products
and for the offered products.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 2 500 000 EUR.
LOT NO 3
TITLE: Cryptographic devices and systems
1) SHORT DESCRIPTION: This lot includes informatics services, hardware
and software licenses mainly for designing and deploying encrypting
equipments and solutions to be included in Frontex ICT-enabled programmes.
The tenderer should be the manufacturer or hold the highest level of
partnership with the manufacturer of the products offered. This lot must
include basic, standard and critical maintenance for all Secunet SINA
products and for the offered products.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 3 000 000 EUR.
LOT NO 4
TITLE: ICT network devices and infrastructures
1) SHORT DESCRIPTION: This lot includes informatics services, hardware
and software licenses mainly for designing and deploying networking
equipments and solutions to be included in Frontex ICT-enabled programmes.
The tenderer should be the manufacturer or hold the highest level of
partnership with the manufacturer of the products offered. This lot must
include basic, standard and critical maintenance for all CISCO products
and for the offered products.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 3 000 000 EUR.
LOT NO 5
TITLE: IT governance
1) SHORT DESCRIPTION: This lot includes informatics services mainly for
adopting and adapting ICT governance (CobiT) and information security (ISO
27001/27002) at its largest extent in Frontex.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 1 000 000 EUR.
LOT NO 6
TITLE: Enterprise content management systems
1) SHORT DESCRIPTION: This lot includes informatics services, hardware
and software licenses mainly for designing and deploying ECM systems (for
instance as defined at the website www.aiim.org ) and business process
automation systems to be included in Frontex ICT-enabled programmes. The
tenderer should be the manufacturer or hold the highest level of
partnership with the manufacturer of the products offered.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 10 000 000 EUR.
LOT NO 7
TITLE: IT services management systems
1) SHORT DESCRIPTION: This lot includes informatics services and software
licenses mainly for designing and deploying ICT services management
systems for enabling the Frontex ICT strategy implementation according to
the ITIL best practices.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 2 500 000 EUR.
LOT NO 8
TITLE: ICT programme management
1) SHORT DESCRIPTION: This lot includes informatics services mainly for
managing Frontex ICT programmes.
2) COMMON PROCUREMENT VOCABULARY (CPV): 72000000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 1 000 000 EUR.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: (a) Performance guarantee
Performance guarantees corresponding to 10 % of the total value of the
contract will be required in case the specific contract and/or order form
is worth more than 500 000 EUR.
(b) Pre-financing guarantee
A pre-financing guarantee will be required if the pre-financing exceeds
150 000 EUR.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Pre-financing:
— Following signature of a specific contract by the last contracting
party, within 30 days of receipt by Frontex of a request for pre-financing
with a relevant invoice (Annex VI), a pre-financing payment up to/equal to
30 % of the total value of the specific contract/order form shall be made
in case the amount of the specific contract/order is equal to or higher
than 50 000 EUR. Payment of the balance:
The request for payment of the balance of the contractor shall be
admissible if accompanied by:
— The relevant invoice (Annex VI), indicating the reference number of the
contract and of the order form or specific contract to which they refer.
— When payment is linked to acceptance, a copy of the certificate of
conformity or, where applicable, the consignment note (and/or the relevant
documents indicated in the specific contract), shall be attached to the
invoice.
The specific contract may specify that payment of the balance is
conditional on the receipt and approval of a technical report on the
executed tasks. In such a case, Frontex shall have 30 days from receipt to
approve or reject the report. Within 30 days following receipt of the
invoice and approval of the technical report (if any), payment of the
balance shall be made.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The tenderer must hold a valid security clearance (Facility Security
Clearance) for the company as a whole, issued by the National Security
Authority (NSA) or other relevant authority (it is not required in the
case of submitting the offer for lot 7) and Security Clearance at the
Secret level for individuals involved in the implementation of specific
contracts/orders (please see Annex II for details).
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a)
Eligibility criteria as per Articles 93, 94 and 96(1) of the Financial
Regulation must be met and confirmed by the tenderers' declaration of
Honour (Annex V) and that they have no conflict of interest in connection
with this contract;
(b) The tenderer must be established as a recognised legal entity and be
registered in a relevant professional or trade register;
(c) The tenderer must hold a valid security clearance ('Facility Security
Clearance') for the company as a whole issued by the National Security
Authority (NSA) or other relevant authority (it is not required in the
case of submitting the offer for lot 7).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (a) The tenderer's
balance sheets for the past 2 financial years, provided that the
publication of balance sheets is stipulated by the legislation on firms in
the country where the tenderer is established;
(b) The tenderer shall provide a declaration of the total turnover and the
turnover on the services specified in the contract carried out over the
past 3 years. The turnovers must indicate a substantial amount of similar
business contracted in previous years by the tenderer.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(a) A brief description of the tenderer's economic activity related to the
lot(s) applied for, providing, with the list of contracts performed in the
past 3 years, the sums, dates and recipients;
(b) The tenderer must be able to provide a team of consultants matching
the requirements of the terms of reference and required for the lot(s)
applied for.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
Frontex/OP/149/2009.
IV.3.2) Previous publication(s) concerning the same contract: Prior
information notice
Notice number in OJ: 2008/S 220-292450 of 12.11.2008.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 16.10.2009 - 16:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
23.10.2009 - 16:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Other: Any of the official languages of the European Union.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 3 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: Date: 4.11.2009 - 10:00.
Place: Rondo ONZ, 00-124 Warsaw, POLAND.
Persons authorised to be present at the opening of tenders: yes.
Tenderers' representatives.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of European Communities.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 6.8.2009.
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