IRL-Dublin: polishing cloths

Request For Proposals

Country:

Ireland

City/Locality:

DUBLIN

Notice/Contract Number:

eu:224788-2009

Publication Date:

Aug 13, 2009

Deadline:

Sep 11, 2009

Buyer:

DUBLIN CITY COUNCIL

Original Language:

English

Address:

DUBLIN CITY COUNCIL
DUBLIN, IRELAND
Ireland

Web Site:

http://www.dublincity.ie

view in:

Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 154/2009, #224788-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Dublin City Council, Central
Procurement Unit, Ormond Building 31/36 Ormond Quay Upper, Attn: Breda
Clegg, IRL-Dublin 7. Tel. +353 12223856. E-mail:
breda.clegg@dublincity.ie. Fax +353 12223870.
Internet address(es):
General address of the contracting authority: http://www.dublincity.ie.
Address of the buyer profile: http://www.etenders.gov.ie/search/
Search_AuthProfile.aspx?ID=AA02065.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: Dublin City Council,
Central Procurement Unit, Ormond Building, 31/36 Ormond Quay Upper, Attn:
Senior Executive Officer, IRL-Dublin 7. Tel. +353 12223856. Fax +353
12223870.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Framework Agreement for Janitorial Supplies.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Dublin.
NUTS code: IE.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 3.
Justification for a framework agreement, the duration of which exceeds
four years: The Framework Agreement is for 3 years with an option to
extend for 1 further year.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 2 500 000 and 3 000 000 EUR.
II.1.5) Short description of the contract or purchase(s): Dublin City
Council (D.C.C.) wishes to establish a Framework Agreement for the supply
of janitorial products. It is intended that the established Framework will
be used to cater for the bulk of D.C.C`s requirements for janitorial
products over a 3 year period, with an option to extend the Framework for
a further year.
Requirements would span a range of janitorial products such as:
— polishes,
— dusters,
— paper and toilet rolls,
— refuse sacks,
— detergents,
— etc.
Dublin City Council has identified a core list of approximately 200
products for this tender. Delivery arrangements, order quantities and
frequency of deliveries will be agreed with the successful tenderer, while
candidates for the tender list are invited to advise on the norms
associated with their company. Dublin City Council is using the restricted
procedure for this contract. This means that only companies who
demonstrate their competence by responding to the information requirements
under financial/economic capacity and technical/professional ability, as
outlined in the Conditions for Participation Section (III.2) of this
notice will be considered for inclusion on the tender list.
Note: To register your interest in this notice and obtain any additional
information please visit the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=93151.
II.1.6) Common procurement vocabulary (CPV): 39525810, 39800000,
39525100, 33761000, 33763000, 19640000, 39831200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Framework Agreement is for a 3-year
period with an option to extend for 1 further year, subject to
satisfactory performance, annual and other periodic reviews. Deliveries
will be required to approximately 50 locations throughout Dublin.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 000 000 EUR.
II.2.2) Options: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: None.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments will be
made in accordance with terms of contract (Electronic Fund Transfer).
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: A grouping if successful must contract
as a single entity having joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
General Conditions.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Article 45
2004/18/EC – Personal suitability of the candidate/tenderer.
(a) Criteria: Personal Situation of Candidate per Article 45
Rule: Must complete and sign the declaration attached with this notice
confirming if any of the situations listed in Article 45 of the Public
Sector Directive 2004/18/EC applies to the candidate. Candidates may be
excluded from participation based on the responses made in the
declaration.
Article 47 2004/18/EC – Economic and Financial Standing.
(b) Criteria: Bankers Reference
Rule: Must submit a satisfactory bankers reference. This reference must be
supplied by your main bankers and dated within six calendar months of the
closing date for receipt of expressions of interest.[ i.e. 11/09/09].
(c) Criteria: Tax Clearance Certificate
Rule: Must submit a copy of a valid up to date Tax Clearance Certificate
issued by the Revenue Commissioners.
(d) Criteria: Insurances – Public Liability, Product Liability, Employer’s
Liability
Rule: Must provide statement from Insurance Company(s) demonstrating that
the relevant insurances are in place and detailing the current levels of
cover in each case. Dublin City Council generally requires cover of 6 000
000 EUR in respect of public liability, 6 000 000 EUR in respect of
product liability and 13 000 000 EUR in respect of employer’s liability.
You must submit a statement confirming that should you be admitted to the
Framework Agreement, you are willing and able to raise your insurance
cover to these levels (in cases where the existing cover levels are lower)
and that you will maintain these levels for the duration of the framework
agreement.
(e) Criteria: Overall Financial Turnover and Profitability
Rule: Must provide a statement from firms auditors detailing the level of
overall turnover and profitability for the last 3 financial years. (Please
note that if a firm is established for less than 3 years Dublin City
Council may accept details for the lesser period, together with any other
means of proof of economic and financial standing as it deems
appropriate).
(f) Criteria: Financial Turnover on Relevant Activities
Rule: Must provide statement from firms auditors detailing the level of
turnover on relevant activities (i.e. supply of janitorial products) for
the last 3 financial years. Must demonstrate a minimum turnover of 3 000
000 EUR in one of these years, specifically in the area of supply of
janitorial products. Must demonstrate that the subject matter of the
framework forms a core part of turnover.
Article 48 2004/18/EC – Technical and Professional Ability.
(g) Criteria: Details of Organisation
Rule: In relation to the following, candidates must be able to demonstrate
an appropriate level of organisational capacity in terms of manpower,
skills and experience:
Must provide a brief organisational history detailing date company was
formed and giving a brief description of the main stages of its evolution
to date.
Must provide a current organisational chart for the company.
Must give details of number of staff and a breakdown over the main
functional areas (i.e. Managerial, Operational, Information Systems,
Quality Control etc.)· Must provide a statement of average annual manpower
for the last 3 years.
Must demonstrate adequate organisational capacity to fulfil contracts of
this scale and nature.
(h) Criteria: Educational and Professional Qualifications
Rule: In relation to the following, candidates must be able to demonstrate
a core of competent staff:
Must provide details of the key educational and professional
qualifications of senior management staff.
Must provide details of the educational and professional qualifications of
key personnel who are involved in managing supply type contracts of this
nature.
(i) Criteria: Principal Deliveries Effected in the Last 3 Yrs
Rule: In relation to the following, candidates must be able to demonstrate
a proven track record of successful delivery of similar type contracts:
Must provide a list of previous supply type contracts of a similar scale
and complexity over the last 3 years. Detailed information must be
provided in respect of a minimum of 3 contracts listed. Such details must
include client name, client address, client contact details, contract
description, contract start and expiry dates, approximate value of
contract. A description should be provided as to the main activities
involved in managing each of the contracts detailed and the level of
experience gained that would demonstrate an ability to successfully manage
a similar contract in Dublin City Council. Client references should be
submitted in respect of the contracts detailed.
(j) Criteria: Resources and Facilities
Rule: In relation to the following, candidates must be able to demonstrate
access to adequate and reliable resources:
Must provide details of the facilities e.g. warehousing, information
systems, plant and equipment available to the contractor for carrying out
contracts of this nature.
Must provide details of the transport distribution fleet available to the
contractor, clearly indicating whether resources available are in-house or
outsourced. The candidate must be able to demonstrate a capacity for
effective and efficient deliveries.
(k) Criteria: Delivery Schedules
Rule: In relation to the following, candidates must be able to demonstrate
an ability to provide an effective, efficient and responsive supply
service to clients:
Must submit details of normal delivery schedules offered to clients of a
similar nature.
Must indicate the candidates approach to the handling of urgent delivery
requests from clients of a similar nature.
(l) Criteria: Quality Control and Quality Assurance Standards
Rule: In relation to the following, candidates must demonstrate a
commitment to quality with either an in-house or 3rd party accredited
quality system.
Must provide a description of the technical resources and facilities
available for monitoring quality control and ensuring quality products are
delivered to the client in accordance with agreed specifications and
ensuring the provision of a quality supply service to clients.
Must provide details of the Quality Assurance System in place, if any, and
its scope of operation.
(m) Criteria: Health and Safety
Rule: In relation to the following, candidates must demonstrate that they
comply with all health and safety legislative requirements and implement
and adhere to best practice health and safety in the workplace:
Must submit a copy of candidates Health & Safety statement providing
details of the health and safety policies, procedures and systems
maintained by the candidate.
Must provide any relevant details relating to the health and safety record
of the company.
(n) Criteria: Subcontracting
Rule: In relation to the following, candidate must prove to the
satisfaction of the contracting authority that it will have at its
disposal the necessary resources for the execution of the contract:
Candidates must indicate the proportion of the contract, if any, which it
intends possibly to subcontract. Where it is proposed to rely on the
capacities of other entities by subcontracting any part of the contract
(e.g. transport & deliveries), the candidate must obtain and submit with
his/her application the necessary undertakings by those entities.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Means of proof required.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary, for example, by producing an undertaking by those entities to
that effect.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Means of proof required. An economic operator may, where appropriate and
for a particular contract, rely on the capacities of other entities,
regardless of the legal nature of the links which it has with them. It
must in that case prove to the contracting authority that it will have at
its disposal the resources necessary for the execution of the contract,
for example, by producing an undertaking by those entities to place the
necessary resources at the disposal of the economic operator.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.9.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 12.10.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English. Irish.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2013.
VI.3) ADDITIONAL INFORMATION: Dublin City Council is subject to the
provisions of the Freedom of Information Act (FOI) 1997, 2003. If you
consider that any of the information supplied by you is either
commercially sensitive or confidential in nature, this should be
highlighted and the reasons for the sensitivity specified. In such cases,
the relevant material, will in response to the FOI request; be examined in
the light of the exemptions provided for in the Acts.
It will be a condition for the award of any contract by Dublin City
Council that the successful Tenderer and all sub-contractors produce a
valid Tax Clearance Certificate or C2 Certificate from the Revenue
Commissioners. In the case of a non-resident Tenderer, a statement of
suitability from the Revenue Commissioners will be required.
Suppliers must register their interest on the etenders web site in order
to be included on the mailing list for clarifications.
Please note in relation to all documents, that where reference is made to
a particular standard, make, source, process, trademark, type or patent,
that this is not to be regarded as a de facto requirement. In all such
cases it should be understood that such indications are to be treated
strictly and solely for reference purposes only, to which the words "or
equivalent" will always be appended.
Please note also that all information relating to attachments, including
clarifications and changes, will be published on the Irish Government
Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration
is free of charge. Dublin City Council will not accept responsibility for
information relayed (or not relayed) via third parties.
Dublin City Council will not be responsible for any expenses, costs or
charges incurred by candidates or tenderers in this contract award
process.
Dublin City Council will invite at least 5 tenders, provided that the
quality of applications received allow for this.
Dublin City Council reserves the right to award this contract to more than
one supplier.
All documents relating to requests for expressions of interest must be
clearly marked "Expressions of Interest Re: Janitorial Supplies" and be
returned to: Senior Executive Officer, Dublin City Council, Procurement
Unit, Ormond Buildings 31/36 Ormond Quay Upper, Dublin 7.
Documents must be received no later than 11.9.2009 (12:00). Late
submissions will not be accepted.
(ET Ref:93151).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.8.2009.

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IRL-Dublin: polishing cloths

Request For Proposals

General Information

Contact Information

Goods, Works and Services

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