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UK-Maidstone: financial and insurance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   MAIDSTONE
Notice/Contract Number:   eu:222351-2009
Publication Date:   Aug 11, 2009
Deadline:   Sep 7, 2009
Buyer:   KENT POLICE AUTHORITY
Original Language:   English

Contact Information
Address:   KENT POLICE AUTHORITY
MAIDSTONE, UNITED KINGDOM
United Kingdom
Web Site:   www.kent.police.uk

Goods, Works and Services

 

Summary

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Notice Type: 2240 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 152/2009, #222351-2009
Contract Nature: Service contract
Procedure Type: Negotiated procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Kent Police Authority, Kent
Police Headquarters, Sutton Road, Contact: Emma Price, UK-Maidstone ME15
9BZ. Tel. +44 1622652556. E-mail: emma.price@kent.pnn.police.uk. Fax +44
1622652569.
Internet address(es):
General address of the contracting authority: www.kent.police.uk.
Address of the buyer profile: www.kentpolice.bravosolution.co.uk.
Further information can be obtained at: To express interest in this
tender, Suppliers are required to complete the Pre-Qualification
Questionnaire published on the Bravosolution website..
Tenders or requests to participate must be sent to: To express interest in
this tender, Suppliers are required to complete the Pre-Qualification
Questionnaire published on the Bravosolution website..
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
Public order and safety.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK- SEERPIC- Provision of Liability and Motor Insurance Related Services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 6.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The cost
effective delivery of non-life insurances incorporating liability and
motor insurance services including claims handling.
Kent Police Authority (The Authority) will be leading this tender on
behalf of the South East and Eastern Region Police Insurance Consortium
(SEERPIC).
The following police forces are participating members:
Bedfordshire Police.
Cambridgeshire Constabulary.
Essex Police.
Hertfordshire Police.
Kent Police.
Norfolk Police.
Suffolk Constabulary.
Sussex Police.
Thames Valley Police.
Heath Lambert Insurance Brokers are the current brokers for SEERPIC and
will assist SEERPIC in the evaluation of the tender responses.
This tender is only open to Insurance Companies not Insurance Brokers. Any
expressions of interest or PQQ responses received from Insurance Brokers
who are not in a consortium or joint venture with an insurance company
will be automatically rejected.
II.1.6) Common procurement vocabulary (CPV): 66000000, 66514110,
66516400.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: LOT 1.
To provide Employer and Public Liability Insurance services including
claims handling to all Participating Police Forces.
LOT 2.
To provide Motor Insurance services including claims handling (excluding
uninsured loss recovery) to all Participating Police Forces.
Interested parties can quote for 1 or both lots.
The period of the contract will be 3 years and 6 months with an option to
extend for a further 2 years.
Interested parties must express interest by completing the
Pre-Qualification Questionnaire, by registering on
www.bravosolution.co.uk.
Estimated value excluding VAT:
Range: between 18 000 000 and 20 000 000 GBP.
II.2.2) Options: Yes.
Description of these options: The duration stated in II.3 includes the
option to extend the contract for 2 further years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 66 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Provision of Liability Insurance related services
1) SHORT DESCRIPTION: The provision of Public and Employer Liability
Insurance services including claims handling to all participating forces.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66000000, 66516400.
3) QUANTITY OR SCOPE: Full details will be given in the Invitation to
Negotiation documentation.
Estimated cost excluding VAT:
Range: between 6 000 000 and 7 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Full details will be given in the
Invitation to Negotiation documentation.
LOT NO 2
TITLE: Provision of Motor Insurance Related Services
1) SHORT DESCRIPTION: To provide Motor Insurance related services
including claims handling (excluding uninsured loss recovery)to all
Participating Police Forces.
2) COMMON PROCUREMENT VOCABULARY (CPV): 66000000, 66514110.
3) QUANTITY OR SCOPE: Full details will be given in the Invitation to
Negotiation documentation.
Estimated cost excluding VAT:
Range: between 12 000 000 and 13 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: Full details will be given in the
Invitation to Negotiation documentation.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: As detailed in Tender
documentation.
****.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As detailed in
Tender documentation.
*****.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Potential
Providers' Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required
once)
— Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk
and click the link to register,
— Accept the terms and conditions and click "continue",
— Enter your correct business and user details,
— Note the username you chose and click "Save" when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the "Express Interest" button in the "Actions" box on the
left-hand side of the page,
— This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is
a secure area reserved for your projects only),
— You can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box.
3. Responding to the tender
— You can now choose to "Reply" or "Reject" (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the "Actions"
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Potential providers are
required to complete the Pre-Qualification Questionnaire published on the
Bravosolution website.
Minimum level(s) of standards possibly required: The requirements for
proof of economic and financial capacity are set out in the
Pre-Qualification Questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Potential providers are required to complete the Pre-Qualification
Questionnaire published on the Bravosolution website.
Minimum level(s) of standards possibly required:
The requirements for Technical capacity are set out in the
Pre-Qualification Questionnaire.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Negotiated.
Candidates have already been selected: no.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 5.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
KPA/2009/146.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
7.9.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: 1. The Contracting Authority intends to use
an eTendering system in this procurement exercise.
2. Prospective providers should be aware that any information submitted to
the Authority as part of this tender process may be eligible for
disclosure under the Freedom of Information Act 2000. If a prospective
provider considers that any information is commercially sensitive or
confidential in nature this should be highlighted and the reasons for the
sensitivity explained. In such cases the relevant material will, in
response to FOI requests, be examined in light of exemptions provided for
in the Act.
3. The contract duration in II.2.2 includes an extension option of 24
months. The initial contract length is 40 months with the option to extend
for a further 24.
4. The contracting authority reserves the right not to award all or part
of any tender unless the tenderer expressly stipulates otherwise in the
tender.
5. The contract shall be a contract made in England and according to
English Law and subject to the exclusive jurisdiction of the English
Courts.
7. Tenders and all supporting documents must be priced in sterling and all
contract payments will be made in sterling.
I) Addresses and contact points from which further information can be
obtained
Postal address: Suppliers Instructions How to Express Interest in this
Tender:
1. Register your company on the eSourcing portal (this is only required
once)
— Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk
and click the link to register,
— Accept the terms and conditions and click "continue",
— Enter your correct business and user details,
— Note the username you chose and click "Save" when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the "Express Interest" button in the "Actions" box on the
left-hand side of the page,
— This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is
a secure area reserved for your projects only),
—You can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box.
3. Responding to the tender
— You can now choose to "Reply" or "Reject" (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the "Actions"
box on the left—hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
Tenders or requests to participate must be sent to:
Postal address: Suppliers Instructions How to Express Interest in this
Tender:
1. Register your company on the eSourcing portal (this is only required
once)
— Browse to the eSourcing Portal: https://kentpolice.bravosolution.co.uk
and click the link to register,
— Accept the terms and conditions and click "continue",
— Enter your correct business and user details,
— Note the username you chose and click "Save" when complete,
— You will shortly receive an email with your unique password (please keep
this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the "PQQs / ITTs Open To All Suppliers" link. (These are
Pre-Qualification Questionnaires or Invitations to Tender open to any
registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the "Express Interest" button in the "Actions" box on the
left-hand side of the page,
— This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is
a secure area reserved for your projects only),
—You can now access any attachments by clicking the "Settings and Buyer
Attachments" in the "Actions" box.
3. Responding to the tender
— You can now choose to "Reply" or "Reject" (please give a reason if
rejecting),
— You can now use the ‘Messages’ function to communicate with the buyer
and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions
to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform
(there is detailed online help available).
You must then publish your reply using the publish button in the "Actions"
box on the left-hand side of the page. If you require any further
assistance please consult the online help, or contact the eTendering help
desk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The Royal Courts of
Justice, Strand, UK-London WC2A 2LL. Tel. +44 2079476000.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: The Authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have 2 working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1. If an appeal regarding the award of a contract has not
been successfully resolved the Public Contracts Regulations 2006 (SI 2006
No 5) provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland). Any such action must be brought promptly
(generally within 3 months).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 7.8.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.