CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Cornwall Council, Oceans House
Truro Business Park Threemilestone, Attn: Laurence Jenkin, UK-Truro TR4
9LD. Tel. +44 1872326925. E-mail: ljenkin@cornwall.gov.uk. Fax +44
1872326948.
Internet address(es):
General address of the contracting authority: www.cornwall.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Cornwall Council Construction and Estates Management Consultants Framework
Agreement.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 12.
Main place of performance: Cornwall.
NUTS code: UKK3.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 6.
Duration of the framework agreement: Duration in year(s): 2.
II.1.5) Short description of the contract or purchase(s): Cornwall
Council is proposing to enter into Framework Agreements with innovative
and forward-looking consultant organisations (up to £quarter million per
consultant per annum). These Frameworks are intended to provide Cornwall
Council with the ability to call off construction consultancy services to
enable the delivery of capital and maintenance programmes. It is intended
that the Frameworks run for a period of 2 years, commencing April 2010,
with an option for a 1 year extension and a subsequent option for a
further one year extension. The maximum length of the framework will
therefore be 4 years. Separate Frameworks will be established for each of
the following service areas:
— Project Management Services.
— Architectural Services.
— Quantity Surveying (Cost Management) Services.
— Structural Engineering Services.
— Building Surveying Services.
— Building Services Engineering Design and Associated Services.
— CDM Co-ordination Services.
— Travel Planning and Assessment Consultant Services.
— BREEAM Assessor Consultant Services.
— Estate Management Services.
These agreements will be used where consultants are directly engaged by
Cornwall Council or where engaged by an affiliated and related
organisation (for example Schools). Subject to the suitability of
applications received it is envisaged that within each separate Framework
a minimum of 5 will be invited to tender, with a view to appointing a
minimum of 3 providers from whom services will be procured as and when
required.
II.1.6) Common procurement vocabulary (CPV): 71000000, 70000000,
70120000, 70200000, 71220000, 71223000, 71244000, 71248000, 70310000,
71311200, 71311210, 71320000, 71313000, 71313400, 71313420, 71313430,
71313440, 71313450, 71315210, 71315300, 71317210, 71321000, 71321100,
70322000, 71324000, 71334000, 71541000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The appointed supplier will be required
to supply construction consultancy services to all departments of Cornwall
Council, or their successors in title, and potentially to other public
sector organisations and bodies (including Schools) in Cornwall and the
Isles of Scilly, who may at a later date adopt the terms and conditions of
this framework arrangement. Whilst there is no guaranteed quantity or
spend, the estimated value is likely to be up to a maximum of 250 000 GBP
per consultant per annum. The potential estimated total value may exceed
this range of spend if other organisations decide to participate. The
intention is to let a 2 year framework arrangement, with the option for a
1 year extension and subsequent option for a further 1 year extension.
II.2.2) Options: Yes.
Description of these options: The intention is to let a 2 year framework
arrangement, with the option for a 1 year extension and subsequent option
for a further 1 year extension.
Provisional timetable for recourse to these options: in months: 24 (from
the award of the contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 24 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Project Management Services
1) SHORT DESCRIPTION: Project Management services as set out in the
tender documentation and as defined by the Association of Project
Managers. The Project Manager will be responsible for the management,
administration, coordination and communication of the project, including
leading and coordinating the activities of all other consultants appointed
to the project. The Project Manager will report directly to the client
representative and have responsibility for the successful initiation,
planning, execution and closure of the project. 71.54.10.00 71.24.80.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 2
TITLE: Architectural Services for
1) SHORT DESCRIPTION: For projects with contract sums less than 1 000 000
GBP. The execution of all relevant architectural design and coordination
duties (including responsibility for landscape architecture if required)
and responsibilities as set out in the tender documentation and with
reference to parts 1 and 2 of the Conditions of Appointment of the CE/95
Conditions of Engagement issued by the RIBA. To include acting as Lead
Consultant with overall responsibility for leading and managing the design
process in relation to all consultants however employed. The Architect
will be the medium of all communication between the client and
consultants, coordinating and integrating the individual services of the
consultants into the overall design process. 71.20.00.00 71.22.00.00
71.22.30.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 3
TITLE: Architectural Services for projects with a contract sum in excess
of £1M.
1) SHORT DESCRIPTION: For projects with contract sums in excess of 1 000
000 GBP. The execution of all relevant architectural design and
coordination duties (including responsibility for landscape architecture
if required) and responsibilities as set out in the tender documentation
and with reference to parts 1 and 2 of the Conditions of Appointment of
the CE/95 Conditions of Engagement issued by the RIBA. To include acting
as Lead Consultant with overall responsibility for leading and managing
the design process in relation to all consultants however employed. The
Architect will be the medium of all communication between the client and
consultants, coordinating and integrating the individual services of the
consultants into the overall design process. 71.20.00.00 71.22.00.00
71.22.30.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 4
TITLE: Quantity Surveying / Cost Management
1) SHORT DESCRIPTION: The execution of all relevant Quantity Surveying
duties as set out in the tender documentation and in accordance with
practice standards and as set out in Part 1 of the Checklist of Services
available from the Chartered Quantity Surveyors of the RICS First Edition
December 1985 General Quantity Surveying Services and other associated
services issued by the RICS. 71.32.40.00 71.32.11.00 71.24.40.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 5
TITLE: Structural Engineering Services
1) SHORT DESCRIPTION: The execution of all relevant Structural
Engineering duties as set out in the tender documentation and in
accordance with the Structural and associated Drainage Engineering design
duties and responsibilities as set out in the A.C.E. Conditions of
Engagement 1995 Agreement B (1) Appendix 1 as appropriate. 71.31.20.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 6
TITLE: Building Surveying Services
1) SHORT DESCRIPTION: The execution of all relevant Building Surveying
duties as set out in the tender documentation and in accordance with the
RICS Building Surveyor Scope of Services and the RICS Forms of
Consultant's Appointment. 71.31.53.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 7
TITLE: Building Services Engineering for Mechanical
1) SHORT DESCRIPTION: The execution of all relevant Mechanical and
Electrical duties and responsibilities as set out in the tender
documentation and in accordance with the A.C.E. Conditions of Engagement
1995 Agreement B (1) Appendix 1 as appropriate for each discipline.
71.31.52.10 71.32.10.00 71.33.40.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 8
TITLE: CDM Coordination Services
1) SHORT DESCRIPTION: The execution of all relevant CDM Coordination
duties and responsibilities as set out in the tender documentation and in
accordance with the requirements and duties as set out in the Approved
Code of Practice for managing H&S in construction published by the Health
and Safety Commission relating to the Construction (Design and Management)
Regulations 71.31.72.10.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 9
TITLE: Travel Plan and Transportation Consultant
1) SHORT DESCRIPTION: The execution of all relevant duties and
responsibilities as required to produce Travel Plans to satisfy any
development planning process and other statutory requirements as set out
in the tender documentation. This may include, but not be limited to site
and traffic surveys and assessments, facilitating consultation and focus
groups, developing a travel plan and producing reports as required.
71.31.12.00 71.31.12.10.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 10
TITLE: BREEAM Assessment Consultant Services
1) SHORT DESCRIPTION: The execution of all relevant duties and
responsibilities as necessary to lead and manage a BREEAM assessment (both
standard and bespoke) as required by the BRE (Building Research
Establishment), and within the tender documentation, on a range of
properties including new builds and extensions. The consultant must be a
BRE accredited BREEAM assessor. 71.31.30.00 71.31.34.00 71.31.34.20
71.31.34.30 71.31.34.40 71.31.34.50.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
LOT NO 11
TITLE: Estate Management Consultant Services
1) SHORT DESCRIPTION: The provision of professional estate management
services in connection with the negotiation of proper terms for the
acquisition and disposal of interests in land, negotiations for the
granting and taking of leases and licence and negotiations for the renewal
and surrender of leases and licences. The provision of valuations of all
kinds of property interests as from time to time instructed. Provision of
information on the Authority’s property ownerships and boundary
responsibilities both to internal clients and to members of the public.
Provision of a full rating service, including valuation of hereditaments,
estimate of rate liability, appeals against rating assessments,
negotiations with the Valuation Officer as required, checking of rate
bills and processing of rate payments.
All work is to be done in full and strict compliance with the relevant
legislation (Land Compensation Acts, Landlord and Tenant Acts, Local
Government Acts and others), the Council’s Constitution (with particular
regard to the Code of Practice for Land and Property Transactions as set
out therein) and to the highest professional standards as stipulated by
The Royal Institution of Chartered Surveyors in “RICS Valuation Standards”
and its other relevant publications. 70.00.00.00 70.12.00.00 70.20.00.00
70.31.00.00 70.32.20.00.
2) COMMON PROCUREMENT VOCABULARY (CPV): 71000000, 70000000, 70120000,
70200000, 71220000, 71223000, 71244000, 71248000, 70310000, 71311200,
71311210, 71320000, 71313000, 71313400, 71313420, 71313430, 71313440,
71313450, 71315210, 71315300, 71317210, 71321000, 71321100, 70322000,
71324000, 71334000, 71541000.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: No deposits will be required
but where applicable the successful tenderer (or in the case of a
consortium bid, each member of the consortium) may be required to provide
a parent company guarantee or alternative performance bond.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: These conditions
will be provided in the Invitation to Tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The Framework will be subject to Cornwall Council Terms and Conditions of
Contract.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Parties will
be provided with detailed instructions concerning the information they
must provide. This will be contained in the Pre-Qualification
Questionnaire. Consideration will only be given to those consultants who
complete and return the Pre-Qualification Questionnaire by the required
date.
Consultants subject to any of the following will not be considered where
the said consultant.
(a) is bankrupt or is being wound up, where their affairs are being
administered by the court, where they have entered into an arrangement
with creditors, where they have suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a final judgment in accordance with the legal
provisions of the country of any offence concerning his professional
conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which they are established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which they are
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26.6.1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of
the use of the financial system for the purpose of money laundering.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: May include, but shall
not be limited to.
(a) appropriate statements from banks or, where appropriate, evidence of
relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance
sheets, where publication of the balance sheet is required under the law
of the country in which the economic operator is established;
(c) a statement of the consultant’s overall turnover and, where
appropriate, of turnover in the area covered by the contract for a maximum
of the last 3 financial years available, depending on the date on which
the consultancy was set up or the economic operator started trading, as
far as the information on these turnovers is available;
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the
Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the
Pre-Qualification Questionnaire.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
May include, but shall not be limited to.
(a) The supply of suitable technical references, which will be taken up by
Cornwall Council.
(b) A satisfactory health and safety assessment.
(c) Assessment of the totality of resources and core competences of the
supplier. The Supplier must be able to demonstrate a successful track
record of providing similar services to local authorities and private
sector organisations. In particular, consideration will be given to the
responses to the questions relating to:
— Quality Management and Project Competency.
— Business Capability.
— Training and Staff Development.
— Efficiency.
— Innovation and Performance.
— Disputes, References and Experience of Comparable Service.
— Environmental Management.
— Equal opportunities.
(d) The educational and professional qualifications of the service
provider or contractor and/or those of the undertaking's managerial staff
and, in particular, those of the person or persons responsible for
providing the services or managing the work.
(e) The criteria listed in III.2.1; and
(f) Any other information or documents referred to in the
Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualification Questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 6
Objective criteria for choosing the limited number of candidates: Parties
will be provided with the criteria to be used for choosing the limited
number of candidates. This will be contained in the Pre-Qualification
Questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Quality. Weighting: 80.
2. Fee proposal. Weighting: 20.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
2009.40F (A).
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
14.9.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: In evaluating the suitability of
organisations it may be necessary to request additional information, and
for applicants to give a presentation at their place of work, attend an
interview and arrange a site visit. Organisations must be able to
demonstrate through the Pre-Qualification Questionnaire that they possess
the necessary skills, knowledge and experience to undertake this service.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This contracting authority will incorporate a minimum 10
calendar day standstill period at the point information on the award of
the contract is communicated to tenderers. This period allows unsuccessful
tenderers to seek further debriefing from the contracting authority before
the contract is entered into. Applicants have 2 working days from the
notification of the award decision to request additional debriefing and
that information has to be provided a minimum of 3 working days before the
expiry of the standstill period. Such additional information should be
requested from the addressee found in I.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 No. 5) provide for
aggrieved parties who have been harmed or believe they are at risk of harm
by a breach of the rules to take action in the High Court (England, Wales
and Northern Ireland). Any such action must be brought promptly (generally
within 3 months). Where a contract has not been entered into the Court may
order the setting aside of the award decision or order the contracting
authority to amend any document and may award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 31.7.2009.
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