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MW-Lilongwe: EDF — mainstreaming of cross-cutting measures under the rural feeder roads programme

Request For Proposals

General Information
Country:   Malawi
City/Locality:   LILONGWE
Notice/Contract Number:   eu:199448-2009
Publication Date:   Jul 21, 2009
Deadline:   Aug 25, 2009
Buyer:   MINISTRY OF FINANCE
Original Language:   English

Contact Information
Address:   MINISTRY OF FINANCE
LILONGWE
Malawi

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 137/2009, #199448-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Location: Malawi
Service procurement notice
Common procurement vocabulary (CPV):
Main object: 71356200 Technical assistance services.
Additional object(s): 80500000 Training services.
1. Publication reference: EuropeAid/128384/D/SER/MW.
2. Procedure: Restricted.
3. Programme: EDF.
4. Financing: Financing agreement.
5. Contracting authority: The Government of Malawi, represented by the
National Authorising Officer of the EDF.
6. Nature of contract: Fee-based.
7. Contract description: The technical assistance involves the
mainstreaming of cross-cutting measures under the rural feeder roads
programme.
The services shall include the development of road planning and investment
prioritisation system for district assemblies in anticipation of increased
role in network management including the production of maps and the
capacity building of these assemblies; the training of directors of public
works in road engineering and maintenance; the mainstreaming of
gender-related issues including baseline study in the implementation of
the spot improvement works.
4 experts covering capacity building, road management, geographical
information systems and gender shall provide an estimated 660 person-days
input. The programme will take place throughout Malawi. All 28 district
assemblies will benefit from capacity building interventions, while the
gender issues will be covering the works sites area.
8. Numbers and titles of lots: The contract is divided into lots: no, 1
lot only.
9. Budget: Maximum budget: 535 000 EUR.
10. Scope for additional services: The contracting authority may, at its
own discretion, extend the project in duration and/or scope, subject to
the availability of funding, up to a maximum not exceeding the length and
value of the initial contract.
Any extension of the contract would be subject to satisfactory performance
by the contractor.
Conditions of participation
11. Eligibility: Participation in tendering is open on equal terms to
natural and legal persons (participating either individually or in a
grouping (consortium) of tenderers) from ACP States and Member States of
the European Union and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 29 below).
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e. the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the 'Practical Guide to contract procedures for
EC external actions'.
16. Subcontracting: Subcontracting is not allowed.
17. Number of candidates to be shortlisted: On the basis of the
applications received, at least 4 and at most 8 candidates will be invited
to submit detailed tenders for this contract. If the number of eligible
candidates meeting the selection criteria is less than the minimum of 4,
the contracting authority may invite the candidates who satisfy the
criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender: 24.9.2009.
19. Provisional commencement date of the contract: 22.3.2010.
20. Initial period of implementation of tasks: 15 months.
Selection and award criteria
21. Selection criteria: Same criteria for legal and natural person.
The following selection criteria will be applied to candidates. In the
case of applications submitted by a consortium, these selection criteria
will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate:
In case of applicant being a public body equivalent information should be
provided.
1. The average annual turnover of the candidate must exceed 2 times the
annualised maximum budget of the contract. In this case, this equates to
an annual turnover of 856 000 EUR;
2. the averages of cash and cash equivalents at the beginning and end of
year are positive.
2) Professional capacity of candidate:
1. at least 5 staff currently work for the applicant in fields related to
this contract; and
2. at least 20 % of all staff currently working for the candidate in
fields related to this contract are permanent.
3) Technical capacity of candidate:
1. the candidate has worked successfully on at least 2 projects with an
annual budget of at least that of this contract in road network,
prioritisation and maintenance in the past 3 years;
2. the candidate has worked successfully on at least 1 project
mainstreaming gender issues in the transport sector in the last 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities, for instance the parent company of the economic
operator, must respect the same rules of eligibility and notably that of
nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factors which will be taken into consideration during
this re-examination are:
1) the experiences mentioned in the technical capacity of the candidate
are specific to feeder road programme;
2) the experiences mentioned in the technical capacity of the candidate
have taken place in sub-Saharan Africa.
22. Award criteria: Best value for money.
Application
23. Deadline for receipt of applications: 25.8.2009 (16:00), local time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form, the format and instructions
of which must be strictly observed. The application form is available at
the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/services/index_en.htm
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted
exclusively to the contracting authority in the following language —
English:
— either by recorded delivery (official postal service) to:
P. Simbani, National Authorising Officer Support Unit, Ministry of
Finance, PO Box 30049, Capital Hill, Lilongwe 3, MALAWI,
— or hand-delivered (including courier services) directly to the
contracting authority in return for a signed and dated receipt to: Mr P.
Simbani, National Authorising Officer Support Unit. Tel. +265 01788140. As
in abovementioned address.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority. Applications submitted by any other means will not be
considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of applications. No applications may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with item 25. The outer envelope (and the relevant
inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Date of publication of contract forecast notice: 11.4.2009.
29. Legal basis: ACP–EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005 and in 2008 (Annex IV).
30. Additional information: The awarding of the contract is subject to
the condition of the prior adoption of the global rider to the financing
agreement regarding the use of the 10th EDF legal base and financial
procedures, which do not modify the elements of the procurement procedure
(this will be the case, for instance, if the budgetary envelope initially
foreseen is different or if the time frame, the nature or the condition of
the implementation are altered). If the precedent condition is not met,
the contracting authority will either abandon the procurement or cancel
the award procedure without the candidates or tenderers being entitled to
claim any compensation.
31. Date of dispatch of this notice: 8.7.2009.
Please note that this notice is for your information only.
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