CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Private Residential Tenancies
Board, O'Connell Bridge House, D'Olier Street, Contact: ICT, Attn:
Brinsley Sheridan, IRL-Dublin 2. Tel. +353 16350660. E-mail:
brinsley.sheridan@prtb.ie. Fax +353 16350601.
Internet address(es):
General address of the contracting authority: www.prtb.ie.
Address of the buyer profile: http://www.etenders.gov.ie/search/
Search_AuthProfile.aspx?ID=AA12441.
Further information can be obtained at: Private Residential Tenancies
Board, O'Connell Bridge House, D'Olier Street, Contact: ICT, Attn:
Brinsley Sheridan, IRL-Dublin 2. Tel. +353 16350660. E-mail:
brinsley.sheridan@prtb.ie. Fax +353 16350601. URL: www.prtb.ie.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Private Residential Tenancies Board, O'Connell Bridge House, D'Olier
Street, Contact: ICT, Attn: Brinsley Sheridan, IRL-Dublin 2. Tel. +353
16350660. E-mail: brinsley.sheridan@prtb.ie. Fax +353 16350601. URL:
www.prtb.ie.
Tenders or requests to participate must be sent to: Private Residential
Tenancies Board, O'Connell Bridge House, D'Olier Street, Contact: ICT,
Attn: Brinsley Sheridan, IRL-Dublin 2. Tel. +353 16350660. E-mail:
brinsley.sheridan@prtb.ie. Fax +353 16350601. URL: www.prtb.ie.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
National or federal agency/office.
Housing and community amenities.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Tenancies Management System (TMS).
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: O'Connell Bridge House, D'Olier Street, Dublin 2.
NUTS code: IE.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Private
Residential Tenancies Board (PRTB) invites tenders for the provision of
new information system(s) and associated services to support key business
functions.
The supplies and services to be provided under a fixed price contract are:
(i) A Tenancies Management System (TMS) that fully meets PRTB’s functional
and other requirements, as defined in the enclosed tender documents;
(ii) A complete implementation service, including installation,
configuration, commissioning and testing;
(iii) A training programme;
(iv) System documentation;
(v) On-going maintenance and support services;
(vi) Interfacing with document management, finance and e-payment systems.
Note: To register your interest in this notice and obtain any additional
information please visit the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=88041.
II.1.6) Common procurement vocabulary (CPV): 48422000, 48445000,
48482000, 72000000, 72200000, 72210000, 72212000, 72212100, 72212220,
72212311, 72254000, 72261000, 72262000, 72263000, 72265000, 72267000,
72212310, 72212312, 48100000, 48310000, 48311000, 48900000, 48330000,
48332000, 48333000, 48517000, 48611000, 48942000, 72210000, 48220000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Tenders will be examined initially by reference to the following:
a) The format of the tender response is acceptable in accordance with
sub-section 3.1 of the RFT.
b) Stated ability of the tenderer to meet the minimum scope specified in
Section 2.5.1 and the mandatory requirements in Appendix D of the RFT.
c) Statement that none of the circumstances listed in Regulation 53 of
S.I. 329 of 2006 apply to the tenderer (Regulation appended to the RFT as
Appendix A).
d) The tender is valid for the required period.
e) The tender documentation submitted in response to Sections 6 to 11 of
the RFT is sufficiently complete for further award evaluation.
f) The cost schedules submitted in response to Section 11 of the RFT are
sufficiently complete for further award evaluation.
In addition, tenders will be examined for:
g) Acceptable economic and financial standing for the performance of the
proposed contract, as demonstrated by the response to Section 6 of this
RFT, e.g. that the tender can reasonably be judged to be financially
sound. See sub-section 3.7 for further details.
h) Evidence of a satisfactory track record with similar projects, as
judged by the provision of relevant contracts and references in response
to Section 6 of this RFT. See sub-section 3.8 for further details.
Only those tenders which satisfy the above conditions will be eligible for
inclusion in the award process.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or
declaration demonstrating that they have fulfilled obligations relating to
the payment of taxes under the law or of the relevant State in which the
economic operator is established.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
See section 6.3 in RFT.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their
managerial staff; and those of the person(s) who would be responsible for
providing the services or carrying out the work or works under the
contract.
(3) A check may be carried out by the contracting authority or by a
competent official body of the State in which the candidate is
established, to verify the technical capacity of the candidate; and if
relevant, on the candidates study and research facilities and quality
control measures.
(4) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
PRTB/2009/1.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
21.8.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 5 (from the date stated for receipt of
tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (ET Ref:88041).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 29.6.2009.
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