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UK-Aylesbury: business and management consultancy and related services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   AYLESBURY
Notice/Contract Number:   eu:178284-2009
Publication Date:   Jun 30, 2009
Deadline:   Aug 3, 2009
Buyer:   BUCKINGHAMSHIRE COUNTY COUNCIL
Original Language:   English

Contact Information
Address:   BUCKINGHAMSHIRE COUNTY COUNCIL
AYLESBURY, UNITED KINGDOM
United Kingdom
Web Site:   http://www.buckscc.gov.uk/bcc/selling/tenders/current.page?

Goods, Works and Services

 

Summary

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Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 122/2009, #178284-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Buckinghamshire County
Council, County Offices, Walton Street, Attn: Paul Raimbach, UK-Aylesbury
HP20 1YG. Tel. +44 1296383399. E-mail: sharedservices@buckscc.gov.uk. Fax
+44 1296383994.
Internet address(es):
Address of the buyer profile: http://www.buckscc.gov.uk/bcc/selling/
tenders/current.page?.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Aylesbury: shared support services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 7.
Main place of performance: Buckinghamshire which may be extended to the
wider South East \(England\)East of England.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Buckinghamshire
County Council is acting as the Lead Participating Authority for the
purposes of administering this procurement process.
Buckinghamshire County Council, Aylesbury Vale District Council,
Buckinghamshire and Milton Keynes Fire Authority, South Bucks District
Council and Wycombe District Council (together the 'Participating
Authorities') have formed the Buckinghamshire Shared Support Services
Pathfinder Partnership in order to jointly procure a private sector
partner with whom to establish a Joint Venture Company to provide services
to the Participating Authorities and Beneficiary Authorities. The
estimated combined spend of the Participating Authorities will be in the
region of GBP 43 000 000 per annum.
The Beneficiary Authorities are Buckinghamshire Primary Care Trust,
Central Bedfordshire Council, Chichester District Council, Chiltern
District Council, Hart District Council, Tunbridge Wells Borough Council,
Woking Borough Council ('the Beneficiary Authorities'). The estimated
combined spend of the Beneficiary Authorities will be in the region of GBP
30 000 000 per annum. However; the Participating Authorities cannot
guarantee the involvement of the Beneficiary Authorities. The services
that the Joint Venture company will provide include, but are not limited
to, professional human resources services, payroll and transactional HR
processing, professional finance, transactional financial processing,
professional information and communications technology (ICT) and
development, operational ICT and helpdesk and operational facilities
management, property services, repairs and helpdesk, and related services
(the Key Shared Services).
In addition, the Joint Venture Company may also be required to provide
additional services relating to procurement, revenues and benefits,
customer services and related services (the Additional Shared Services).
However, the Participating Authorities cannot guarantee the inclusion of
these additional services. The estimated combined spend of the
Participating Authorities for the Additional Services will be in the
region of 6 to GBP 8 000 000.
The Joint Venture Company will be awarded a services contract by the
Participating Authorities which is anticipated to be for a 10 year term
with an option to extend for up to an additional 3 years at the discretion
of the Participating Authorities (including the discretion to restrict
services being provided during the extended term) The arrangement is
intended to deliver medium and longer term cost savings; increased
efficiency, sustainable services and performance delivery. It is expected
that the Transfer of Undertakings (Protection of Employment) Regulations
2006 ('TUPE') will apply to the award of the contract and that staff will
transfer to the incoming provider. Bidders are expected to seek
independent legal advice on the application of TUPE in these
circumstances. The Participating Authorities reserve the right not to
award the contract or to award only part of the contract described in this
notice. Further details are contained in the Pre qualification
questionnaire (PQQ) and the Information Document (ID).
Business and management consultancy and related services. Financial
management consultancy services. Human resources management consultancy
services. Project management consultancy services. Time accounting or
human resources software development services. Accounting, auditing and
fiscal services. Information technology services. Hardware consultancy
services. Software programming and consultancy services. Building and
facilities management services. Property management services of real
estate on a fee or contract basis. Non-residential property services. Land
management services. Commercial property management services. Procurement
software package. Procurement software development services. Procurement
consultancy services. Customer Relation Management software development
services. Customer services. Personnel and payroll services. Corporate
finance and venture capital services. Benefit services. Computer network
services. Computer-related management services. Computer-related
professional services. Computer support and consultancy services.
Help-desk and support services. Residential property renting or leasing
services. Repair and maintenance services of building installations.
Compulsory social security services. Customer Relation Management software
package. Computer-related services. Payroll management services.
Construction project management services. IT services: consulting,
software development, Internet and support. Management-related services.
United Kingdom.
II.1.6) Common procurement vocabulary (CPV): 79400000, 72212450,
70332000, 72212445, 79342300, 72700000, 48445000, 48490000, 72600000,
79200000, 75310000, 72590000, 72253000, 79420000, 70332200, 79211110,
90911000, 72200000, 70210000, 71541000, 72100000, 70332100, 66122000,
72510000, 75300000, 72212490, 79414000, 50700000, 72000000, 79631000,
72224000, 70330000, 72222300, 72500000, 79418000, 79412000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The estimated value of the Key Shared
Services to the Participating Authorities is in the region of GBP 43 000
000 per annum. The estimated value of the Key Shared Services that the
Joint Venture Company may be required to provide to the Beneficiary
Authorities covered by this procurement is in the region of GBP 30 000 000
per annum. The estimated value of the Additional Shared Services that the
joint venture company may be required to provide to the Participating
Authorities is in the region of 6 million to GBP 8 000 000 per annum and
the estimated value of the Additional Shared Services that the Joint
Venture Company may be required to provide to the Beneficiary Authorities
is in the region of GBP 1 000 000 per annum to GBP 3 000 000 per annum.
In the event that not all the Participating and Beneficiary Authorities
are able to proceed with the Joint Venture, the intention is that the
Participating Authorities and remaining Beneficiary Authorities will
nevertheless wish to proceed with the award procedure but accordingly the
value and scope of the services would be reduced.
II.2.2) Options: Yes.
Description of these options: The contract will be for a period of 10
years with the option to extend (exercisable at the Participating
Authorities' discretion) and during the initial term (including the
discretion to restrict the services being provided during the extended
term) for up to a further 3 years.
Number of possible renewals: 3.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 120 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Participating Authorities
reserve the right to require parent company guarantees or other forms of
appropriate security. See PQQ for further details.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The provider may be required to participate actively in the achievement of
social policy objectives relating to recruitment and training for example
and/or environmental policy objectives. Accordingly, contract performance
conditions may relate in particular to social and environmental
considerations.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In
accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations
23-26 of the Public Contracts Regulations 2006 (as amended) and as set out
in the pre qualification questionnaire available from the address in
section 1.1.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: In accordance with
Articles 45 to 50 of Directive 2004/18/EC and Regulations 23-26 of the
Public Contracts Regulations 2006 (as amended) and as set out in the pre
qualification questionnaire available from the address in section 1.1.
Minimum level(s) of standards possibly required: Bidders are required to
meet a minimum financial turnover threshold as detailed in the PQQ.
Bidders who fail to meet this minimum financial turnover threshold will be
excluded from further consideration and their tenders will not be
evaluated by application of the selection criteria.
Failure to provide any information may result in disqualification. Bidders
are also required to meet a minimum insurance standard and provide
evidence that they have the stated minimum levels of insurance in place.
Failure to provide evidence of minimum insurance levels will result in
disqualification.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and
regulations 23- 26 of the Public Contracts Regulations 2006, as amended
and set out in the Pre Qualification Questionnaire (PQQ).
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 7
Objective criteria for choosing the limited number of candidates: As set
out in the Pre Qualification Questionnaire which is available from the
address in Section I.1.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
1833.PR.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
3.8.2009 - 10:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Section II.1.2 -the contract relates to a
wide ranging shared services project and so covers the following
additional service categories not included in Section II.1.2 -service
category '9' (accounting, auditing and book keeping services ), service
category '14' (Building cleaning services and property management
services) and service category 11 (Management Consulting).
The Participating Authorities reserve the right to use variants as part of
the tendering process. Confirmation as to whether variants will be
accepted as part of the tendering process will be confirmed at the
Invitation to Participate in Dialogue stage.
Section IV.3.3.- the PQQ and Information Document are available upon
request from the address and contact stated in Section I.1 from the date
of despatch of this notice .It is anticipated that the invitation to
participate in dialogue will be sent to the shortlisted bidders in or
after August 2009.
Section IV.3.4-Requests to Participate must be by way of completion and
return of the PQQ by the date and time specified in section IV.3.4.
The Lead Participating Authority is carrying out this procurement on
behalf of the Participating Authorities and the Beneficiary Authorities
and their statutory successors and organisations created as a result of
organisational changes.
Any clarifications will appear at the web address in l.1 above.
GO reference: GO 09062612/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 32 (information about
contract award procedures and the application of the standstill period
prior to award of contract) and Regulation 47 (Enforcement of Obligations)
of the Public Contracts Regulations 2006 (as amended).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 26.6.2009.
Please note that this notice is for your information only.
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