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UK-Edinburgh: fitness equipments

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   EDINBURGH
Notice/Contract Number:   eu:170994-2009
Publication Date:   Oct 4, 2011
Deadline:   Jul 20, 2009
Buyer:   SCOTTISH PRISON SERVICE
Original Language:   English

Contact Information
Address:   SCOTTISH PRISON SERVICE
EDINBURGH, SCOTLAND
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 118/2009, #170994-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Oct 4, 2011


Notice type: 012EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 190/2011, #309232-2011
Referenced Document Number: 170994-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Scottish Prison Service,
Calton House, 5 Redheughs Rigg, Contact: PPSD, Attn: Adele Rae,
UK-Edinburgh EH12 9HW. Tel. +44 1312448654. E-mail:
adele.rae@sps.pnn.gov.uk. Fax +44 1312445705.
Internet address(es):
General address of the contracting authority: http://www.sps.gov.uk.
Address of the buyer profile: http://publiccontractsscotland.gov.uk/search/
Search_AuthProfile.aspx?ID=AA00384.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
National or federal agency/office.
Public order and safety.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Provision and Maintenance of Fitness Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Various Locations across Scotland.
NUTS code: UKM.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): Background.
The Scottish Prison Services (SPS) is an Agency of the Scottish Government
Justice Department and currently operates prison sites across Scotland
(see www.sps.gov.uk and click on Prisons for a prison map and a list of
all addresses). In addition to the prison Establishments, the SPS also
operates a college, a central store and an administrative headquarters
building to support the operations of the prison Establishments. This
project encompasses all SPS Establishments, with the exception of HMP
Addiewell and HMP Kilmarnock.
The SPS has fifteen gymnasia with locations ranging from Inverness in the
north, to Dumfries in the south. The majority of Sites have a modern
gymnasium based on a variety of designs from ultra modern to developed
work-shed areas. The greater part of the Sites also have modern
facilities; the standard equipment would include resistance equipment,
games areas such as volleyball, and indoor 5 a side, badminton, modern day
large group aerobic activities (e.g. body attack, body pump) and various
types of modern cardiovascular training equipment, e.g. multi-station
exercisers, games equipment. However, the aforementioned items are not
standard for all Establishments and although this contract will cover the
current SPS gymnasia; Establishments may be added to or deleted from the
requirement during the period of the Contract.
Brief description of scope of project.
The SPS wishes to establish Contract(s) to enable the supply and provision
of a range of fitness equipment as well as an inspection, maintenance and
repair service to any and all SPS locations included in this project which
have a requirement.
The supply of fitness equipment includes a range of sports and fitness
equipment encompassing smaller items such as badminton rackets and
shuttlecocks to larger items such as cross-trainers and treadmills. A
comprehensive range of items to be supplied can be found in Annex 1 to
this PQQ.
The inspection, maintenance and repair service would be carried out on the
equipment supplied as part of this project as well as a range of existing
equipment at SPS Sites. Current equipment varies from site to site and
covers a range of makes and models of items. A comprehensive range of
equipment at each site can be found in Annex 2 to this PQQ.
Potentially, the project could be split into 4 lots:
Lot 1) supply of fitness equipment to all SPS Establishments;
Lot 2) maintenance and repair of fitness equipment at HMP Aberdeen, HMP
Castle Huntly, HMP Inverness, HMP Noranside and HMP Peterhead;
Lot 3) maintenance and repair of fitness equipment at HMP Barlinnie, SPS
College, HMP Cornton Vale, HMP Edinburgh, HMP Glenochil, HMP Greenock, HMP
Perth, HMYOI Polmont and HMP Shotts; and.
Lot 4) maintenance and repair of fitness equipment at HMP Dumfries.
It is the intention that any Contract(s) awarded as a result of this
Tender process, will be for the provision of a fully managed, flexible and
reliable service and goods provision that meets the requirements detailed.
Note: To register your interest in this notice and obtain any additional
information please visit the Public Contracts Scotland Web Site at
http://www.publiccontractsscotland.gov.uk/Search/
Search_Switch.aspx?ID=101355.
II.1.6) Common procurement vocabulary (CPV): 37440000, 51121000,
37442500, 37400000, 37410000, 18412000, 37450000, 37452000, 50000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: Yes.
Description of these options: It is the intention that any Contract(s)
resulting from this ITT will be for a period of 2 years with the option to
extende for up to a further 2 years.
in the case of renewable supplies or service contracts, estimated
timeframe for subsequent contracts: in months: 24 (from the award of the
contract).
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 24 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1)
TITLE: Supply of fitness equipment to all SPS Establishments.
1) SHORT DESCRIPTION: Potentially, the project could be split into 4
lots:
Lot 1) supply of fitness equipment to all SPS Establishments;
Lot 2) maintenance and repair of fitness equipment at HMP Aberdeen, HMP
Castle Huntly, HMP Inverness, HMP Noranside and HMP Peterhead;
Lot 3) maintenance and repair of fitness equipment at HMP Barlinnie, SPS
College, HMP Cornton Vale, HMP Edinburgh, HMP Glenochil, HMP Greenock, HMP
Perth, HMYOI Polmont and HMP Shotts; and.
Lot 4) maintenance and repair of fitness equipment at HMP Dumfries.
It is the intention that any Contract(s) awarded as a result of this
Tender process, will be for the provision of a fully managed, flexible and
reliable service and goods provision that meets the requirements detailed.
2) COMMON PROCUREMENT VOCABULARY (CPV): 37440000, 51121000, 37400000,
37410000, 37450000, 37452000.
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
LOT NO 2)
TITLE: Maintenance and repair of fitness equipment at HMP Aberdeen, HMP
Castle Huntly, HMP Inverness, HMP Noranside and HMP Peterhead.
1) SHORT DESCRIPTION: See Lot 1).
2) COMMON PROCUREMENT VOCABULARY (CPV): 50800000, 50000000.
3) QUANTITY OR SCOPE:
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
LOT NO 3)
TITLE: Maintenance and repair of fitness equipment at HMP Barlinnie, SPS
College, HMP Cornton Vale, HMP Edinburgh, HMP Glenochil, HMP Greenock, HMP
Perth, HMYOI Polmont and HMP Shotts.
1) SHORT DESCRIPTION: See Lot 1).
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50800000.
3) QUANTITY OR SCOPE:
LOT NO 4)
TITLE: Maintenance and repair of fitness equipment at HMP Dumfries.
1) SHORT DESCRIPTION: See Lot 1).
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 50800000.
3) QUANTITY OR SCOPE:
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a statement, covering the 3 previous financial
years including the overall turnover of the candidate and the turnover in
respect of the activities which are of a similar type to the subject
matter of this notice.
(2) All candidates will be required to provide statements of accounts or
extracts from those accounts relating to their business.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
00781.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
20.7.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 14.8.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: (SC Ref:101355).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Scottish Prison Service,
Calton House, 5 Redheughs Rigg, South Gyle, UK-Edinburgh EH12 9HW.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 19.6.2009.


Scottish Prison Service, Calton House, 5 Redheughs Rigg, PPSD, attn: Adele
Rae, UNITED KINGDOM-EH12 9HWEdinburgh. Tel. +44 1312448654. E-mail:
adele.rae@sps.pnn.gov.uk. Fax +44 1312445705.
(Supplement to the Official Journal of the European Union, 24.6.2009,
2009/S 118-170994)Incomplete procedureThe awarding procedure has been
discontinued.
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