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Supply and Delivery of One (1) Set Centralized Document Scanner with Services

Request For Proposals

General Information
Country:   Philippines
City/Locality:   Metro Manila
Notice/Contract Number:   phl:901593
Publication Date:   Jun 24, 2009
Deadline:   Jul 9, 2009
Buyer:   PNOC EXPLORATION CORPORATION
Original Language:   English

Contact Information
Address:   Rodelina Cabudol Bartolome
Procurement Assistant
Bldg. 1 Energy Complex, Merritt Road, Fort
Bonifacio,
Taguig, Metro Manila
Philippines
Telephone:   63-2-4799400 Ext.413
Fax:   63-2-8401619
Email:   Click here

Goods, Works and Services

 

Original Text

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Scope of Work

a. The supplier must be an expert in the creation, profiling, indexing, and file importation to Hummingbird DMS 6.0.4.
b. DMS specialist should provide full support during the assessment and testing period and shall demonstrate the ability of file importation to the Document Management System.
c. Provide tools/facility to accommodate future customizations (batch indexing software).
d. The work to be performed under this specification covers the supply, delivery, installation, testing and commissioning of all components required.
e. The supplier should be responsible for all the conversion of 250, 000 pages of A4 and other office documents of legal sizes, together with the indexing, cataloging, importing to the current Document Management System(Hummingbird 6.0.4) of all scanned documents which should be done within the clients premises to ensure security, and the confidentiality of the documents.
Details are as follows:
Maximum of 6 indexes with maximum of 50 characters per index for all document types.
f. PNOC-EC requires state-of -the art technology from the SUPPLIER with due consideration to scalability openness, and interoperability, high degree of performance, maintainability, and cost-effectiveness.
g. Workmanship shall be in accordance with high-grade commercial practice to ensure the satisfactory and reliable operation of the system in accordance with the provision of these specifications. SUPPLIER shall have proven working experience in providing scanning service.
h. The Supplier will be responsible involving all the scanning process which includes, document grooming, indexing, scanning, safe keeping etc.
i. PNOC-EC will provide a working place for the Supplier for the project duration (room, tables and chairs).
j. The SUPPLIER shall provide a proof of Certification as distributor/reseller of the document management system product with the scanning services.
k. The SUPPLIER should have executed at least one (1) scanning project and file importation to Hummingbird DMS 6.0.4. This must be validated by any documentation such as Purchase Orders coming from the client or Project Contracts to be submitted to PNOC-EC.
l. User Training - the contractor must provide classroom type of training for 3 days for the DMS users.
m. Administrator Training - the contractor must provide 3-5 days technical training for system administrators. This will include the software (APPLICATION) and the hardware (Centralized Scanner maintenance and administration).

Technical requirements

The SUPPLIER must provide a document scanner with a minimum specification of:

Throughput Speeds 60 pages per minute / 120 images per minute at 200 dpi (Bitonal, Grayscale and Colored).
Recommended Daily Volume 3,000 pages per day
Scanning technology Dual CCD Lamps
Optical resolution: 600 dpi
Scanning path Straight path
Minimum document size 50mm x 63.5mm
Maximum document size 215mm x 863mm
Scanning technology Smart touch
Scanner technology 3 tilt positions
Driver TWAIN, ISIS
Paper thickness and weight 34-413 g/m2 paper; ID card thickness: up to 1.25mm
Feeder Up to 50 sheets of 75 g/m2 paper; handles small documents, such as ID cards, embossed cards and insurance cards.
Multi-feed Detection Ultrasonic technology
Connectivity USB 2.0
File Formats Single and Multi page TIFF, JPEG, RTF, PDF, searchable PDF.
Supported Operating System Windows XP SP2, Windows XP 64-bit edition & Windows 2000 Professional
Warranty 1 year on parts, service and labor
Item must be branded and brand new

Approved budget: PHP 500,000.00
Delivery period: 15 Day/s
Original notice: http://www.philgeps.net/GEPS/Tender/PrintableBidNoticeAbstractUI.aspx?refid=901593
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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