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UK-Darlington: computer equipment and supplies

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DARLINGTON
Notice/Contract Number:   eu:167898-2009
Publication Date:   Jun 19, 2009
Deadline:   Jul 29, 2009
Buyer:   DARLINGTON BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   DARLINGTON BOROUGH COUNCIL
DARLINGTON, Darlington
United Kingdom
Web Site:   www.darlington.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2110 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 116/2009, #167898-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Darlington Borough Council,
Town Hall, Feethams, Contact: Corporate Services, Attn: Kevin Draisey,
UK-Darlington DL1 5QT. Tel. +44 1325388320. Fax +44 1325382032.
Internet address(es):
General address of the contracting authority: www.darlington.gov.uk.
Address of the buyer profile: http://www.mytenders.org/search/
Search_AuthProfile.aspx?ID=AA0381.
Further information can be obtained at: Darlington Borough Council,
Education Village, Salters Lane South, Contact: IT Systems, Attn: Tristen
Coad, UK-Darlington DL1 2AN. Tel. +44 1325248196. E-mail:
tcoad@educationvillage.org.uk. Fax +44 1325248152. URL:
www.darlington.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Darlington Borough Council, Town Hall, Feethams, Attn: Kevin Draisey,
UK-Darlington DL1 5QT. Tel. +44 1325388320. Fax +44 1325382032. URL:
https://www.qtegov.com/procontract/supplier.nsf/
frm_opportunity?openForm&contract_id=CONTRACT-QTLE-7SXHUQ&search_id=PLAN-SC
HQTLE-7T2BMS&org_id=ORG-QTLE-75FCMG&from=.
Tenders or requests to participate must be sent to: Darlington Borough
Council, Town Hall, Feethams, Attn: https://www.qtegov.com/procontract/
supplier.nsf/frm_opportunity?openForm&contract_id=CONTRACT-QTLE-7,
UK-Darlington DL1 5QT. Tel. +44 1325380651. Fax +44 1325382032. URL:
https://www.qtegov.com/procontract/supplier.nsf/
frm_opportunity?openForm&contract_id=CONTRACT-QTLE-7SXHUQ&search_id=PLAN-SC
HQTLE-7T2BMS&org_id=ORG-QTLE-75FCMG&from=.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Supply And Installation Of Laptop, Desktop And Network System Solutions.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Darlington.
NUTS code: UKC13.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 1 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): Darlington
Borough Council wish to obtain tenders for the supply and installation of
laptop, desktop and network system solutions under a framework agreement.
The framework agreement is for a period of 4 years. In the first instance
this will be used by Darlington Schools, but the framework will be also be
available for Darlington Borough Council and all other local authorities
within the Tees Valley.
The framework contract is divided into 3 lots:
— Lot 1 – Laptop-based Computers,
— Lot 2 – Desktop-based Computers,
— Lot 3 – Network System Solutions.
Note: To register your interest in this notice and obtain any additional
information please visit the myTenders Web Site at
http://www.myTenders.org/Search/Search_Switch.aspx?ID=61913.
II.1.6) Common procurement vocabulary (CPV): 30200000, 30213000,
30213100, 48822000, 51610000, 48821000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: We estimate spend on this framework to
be around GBP 250 000 per year, with an overall spend of around GBP 1 000
000.
Estimated value excluding VAT: 1 000 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Laptop-based Computers
1) SHORT DESCRIPTION: Laptop-based Computers.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30213100.
3) QUANTITY OR SCOPE: Estimated GBP 100 000 per year.
Estimated cost excluding VAT: 100 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 2
TITLE: Desktop-based Computers
1) SHORT DESCRIPTION: Desktop-based Computers.
2) COMMON PROCUREMENT VOCABULARY (CPV): 30213000.
3) QUANTITY OR SCOPE: Estimated GBP 100 000 pear year.
Estimated cost excluding VAT: 100 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 3
TITLE: Network System Solutions
1) SHORT DESCRIPTION: Network System Solutions.
2) COMMON PROCUREMENT VOCABULARY (CPV): 48821000, 48822000.
3) QUANTITY OR SCOPE: Estimated GBP 50 000 per year.
Estimated cost excluding VAT: 50 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment will be made
30 days from receipt of a valid invoice following receipted delivery of
products.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (1) All
candidates will be required to produce a certificate or declaration
demonstrating that they are not bankrupt or the subject of an
administration order, are not being wound-up, have not granted a trust
deed, are not the subject of a petition presented for sequestration of
their estate, have not had a receiver, manager or administrator appointed
and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or
declaration demonstrating that the candidate, their directors, or any
other person who has powers of representation, decision or control of the
candidate has not been convicted of conspiracy, corruption, bribery, or
money laundering. Failure to provide such a declaration will result in the
candidate being declared ineligible and they will not be selected to
participate in this procurement process.
(3) All candidates will be required to produce a certificate or
declaration demonstrating that they have not been convicted of a criminal
offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or
declaration demonstrating that they have not committed an act of grave
misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in
providing any information required, may be declared ineligible and not
selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a
member of the relevant organisation, in the State where they are
established, when the law of that State prohibits the provision of the
services, described in this notice, by a person who is not so licensed or
who is not a member of the relevant organisation.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: (1) All candidates will
be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant
professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3
previous financial years including the overall turnover of the candidate
and the turnover in respect of the activities which are of a similar type
to the subject matter of this notice.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(1) A statement of the candidate's average annual number of staff and
managerial staff over the previous 3 years.
(2) A statement of the principal goods sold or services provided by the
supplier or the services provider in the past 3 years, detailing the dates
on which the goods were sold or the services provided; the consideration
received; the identity of the person to whom the goods were sold or the
services were provided.
(3) An indication of the proportion of the contract which the services
provider intends possibly to subcontract.
(4) A statement of the tools, plant or technical equipment available to
the service provider or contractor for carrying out the contract.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate:
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
1. Price. Weighting: 60 %.
2. Methodology. Weighting: 10 %.
3. Technical Capacity. Weighting: 5 %.
4. Innovation. Weighting: 15 %.
5. Lot Specific Quality Questions. Weighting: 10 %.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.4) Time-limit for receipt of tenders or requests to participate:
29.7.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 12 (from the date stated for receipt of
tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Tender Documents are available by
registering your interest on the ProContract e-tendering system using the
following link:
https://www.qtegov.com/procontract/supplier.nsf/
frm_opportunity?openForm&contract_id=CONTRACT-QTLE-7SXHUQ&search_id=PLAN-SC
HQTLE-7T2BMS&org_id=ORG-QTLE-75FCMG&from=
Completed tenders must be uploaded to the ProContract site before 12:00 on
the 29.7.2009.
(MT Ref:61913).
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Following the evaluation of tenders, Darlington Borough
Council will incorporate a minimum of 10 calendar days standstill period:
this period will commence from the point that the information on the award
of the contract is communicated to all tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the contracting
authority before the contract is entered into. Applicants have 2 working
days from the notification of the award decision to request additional
debriefing and this information has to be provided a minimum of 3 working
days before the expiry of the standstill period. Such additional
information should be required from the person referenced in the above
address (part 1.1).
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 (SI 2006 N°5) / Utilities
Contracts Regulations (SI 2005 N°6) (delete as appropriate) provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 18.6.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.