UK-Durham: clothing, footwear, luggage articles and accessories

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DURHAM
Notice/Contract Number:   eu:164811-2009
Publication Date:   Jun 17, 2009
Deadline:   Jul 22, 2009
Buyer:   UNIVERSITY OF DURHAM
Original Language:   English

Contact Information
Address:   UNIVERSITY OF DURHAM
DURHAM , Tees Valley and Durham  
United Kingdom
Web Site:   www.durham.ac.uk

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 114/2009, #164811-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Durham,
Procurement Service, Mountjoy Block 4, Stockton Road, Attn: David
Armstrong, UK-Durham DH1 3UZ. Tel. +44 1913344529. E-mail:
david.armstrong@durham.ac.uk. Fax +44 1913344540.
Internet address(es):
General address of the contracting authority: www.durham.ac.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
Other: Research.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Merchandising Products.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Durham University.
NUTS code: UKC1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 12.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 252 000 GBP.
II.1.5) Short description of the contract or purchase(s): A Merchandising
Framework for provision of various items of Clothing, Gifts, Crystal
Glassware, and Gold & Silver Jewellery to Durham University for resale by
its Retail Department to Staff, Students and the General Public. Items
will include an element of branding using the official Durham University
Brand incoporating the main Brand, and various Department and College
Brands. Adherence to our Brand Guidelines is obligatory.
The University reserves the right to rank within the Framework Agreement
in order of quality, price and availablity in terms of ability to supply
to deadline dates.
II.1.6) Common procurement vocabulary (CPV): 18000000, 18331000,
18333000, 18422000, 18423000, 18443340, 18513000, 39254100, 18920000,
39221110.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Clothing
1) SHORT DESCRIPTION: Supply of Ladies and Gentlemen's Fairtrade,
Fashion, and Premium items of Clothing Items such as Hoodies, Polo Shirts,
T-Shirts, Pants, Shorts, Baseball Caps, Hats, Scarves, and Ties.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18000000, 18331000, 18333000,
18422000, 18423000, 18443340.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 144 000 GBP.
LOT NO 2
TITLE: Gifts
1) SHORT DESCRIPTION: Gifts for resale such as Tankards, Hip flasks,
Pens, Mugs, Umbrellas, Golf Accessories, Business Card Holders, Wallets,
Watches, Clocks, Soft Toys, Conference Folders, Binders, and Notepads.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18000000, 39254100, 39221110,
18522000, 18923200, 39295200.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 80 500 GBP.
LOT NO 3
TITLE: Crystal Glassware
1) SHORT DESCRIPTION: Crystal Glassware items for resale such as
Tankards, Wine Glasses, Champagne Flutes, Decanters, Whiskey Glasses.
2) COMMON PROCUREMENT VOCABULARY (CPV): 39221123, 39221250.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 7 300 GBP.
LOT NO 4
TITLE: Jewellery - Gold and Silver
1) SHORT DESCRIPTION: Provision of Gold and Silver Jewellery Items for
resale.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18513000, 18513200, 18513500.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT: 20 000 GBP.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Requested in Pre-Qualification
Questionnaire.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Requested in
Pre-Qualification Questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 20.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
090501.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 22.7.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
22.7.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 21.8.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 30.9.2009 - 12:00.
Place: As in 1.1 above.
Persons authorised to be present at the opening of tenders: yes.
Authorised University Personnel.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As in section V1.4.2
below.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the court may order
the settling aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.6.2009.
Please note that this notice is for your information only.
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