UK-Merthyr: repair and maintenance services

Request For Proposals

Country:

United Kingdom

City/Locality:

MERTHYR

Notice/Contract Number:

eu:142489-2009

Publication Date:

May 23, 2009

Deadline:

Jun 22, 2009

Buyer:

THE WELSH MINISTERS

Original Language:

English

Address:

THE WELSH MINISTER'S
MERTHYR, WALES
United Kingdom

Web Site:

http://www.wales.gov.uk

view in:

Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 98/2009, #142489-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

view in:

CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The Welsh Minister's, WAG HRD
- Construction, Future Facilities Management Project, Location Strategy
Programme, Welsh Assembly Government, Rhyd Y Car, Attn: Chris Field,
UK-Merthyr.
Internet address(es):
General address of the contracting authority: http://www.wales.gov.uk.
Further information can be obtained at: URL:
http://www.etenderwales.bravosolution.co.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Economic and financial affairs.
Education.
Environment.
General public services.
Health.
Housing and community amenities.
Recreation, culture and religion.
Social protection.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Facilities Management Services for the core administrative estate of Welsh
Assembly Government (Phase 1).
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1, 14.
Main place of performance: Wales.
NUTS code: UKL.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Welsh
Assembly Government has undertaken a significant amount of work to
evaluate the existing FM provision to its core administrative estate;
identifying opportunities for the delivery of more effective and efficient
FM services to its administrative premises across Wales. The preferred
contractor model for delivery is to procure 1 national contract for the
provision of 'Hard FM' services and to regionalise the provision of 'Soft
FM' into 5 individual regional contracts.
This OJEU notice is specific to phase 1 of this work and will focus on the
procurement of the national 'Hard FM' contract (Lot 1) and the North
regional 'Soft FM' contract (Lot 2). The remaining 4 'Soft FM' regional
contracts will be procured as phase 2 via a separate OJEU notice at a
later date.
The Welsh Assembly Government is committed to achieving sustainable
development outcomes from all its activities.
The successful contractor and sub contractors are required to take account
of sustainable development e.g. environmental, social and economic impacts
of delivery and to actively participate in the protection of the
environment whilst building the social and economic regeneration of the
community and surrounding areas.
The successful contractor will, as part of the tender submission, be
required to demonstrate their commitment to sustainable development in the
delivery of the contract.
The Welsh Assembly Government, on behalf of the Welsh Ministers, will be
conducting this procurement exercise through the etenderwales portal
https://etenderwales.bravosolution.com. Tender documents and other
information must be downloaded from and returned through this portal. If
you require any further assistance the BravoSolution helpdesk is available
on:
Email: help@bravosolution.co.uk.
Phone: +44 8000112470 / Fax: +44 2070800480.
Full information in accessing the portal is found in Section VI.3.
II.1.6) Common procurement vocabulary (CPV): 50000000, 70000000,
90900000, 98341110, 98341120, 79992000, 79993000, 79993100, 90910000,
90911000, 90911200, 90911300, 90919200, 90922000, 71421000, 50700000,
50710000, 64122000, 79713000, 79715000, 79716000, 72253100, 77314000,
85142300, 90919000, 90920000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Lot 1: A single National Hard FM
contract.
A single pan Wales contract for 'Hard FM' services to the Welsh Assembly
Government administrative estate, totalling 109 769 m² of office space
across Wales. The services shall comprise the provision of material,
equipment, plant and labour resources to perform and manage the provision
of the following services: General Maintenance services, Specialist
facilities management services, Professional services and Estates
Professional services. This list is not exhaustive and organisations are
asked to refer to the detailed list of services provided within the
pre-qualification questionnaire when considering tendering for this or any
related lot.
Lot 2: A single North Region Soft FM contract.
A single contract for 'Soft FM' services to the Welsh Assembly Government
administrative offices within the North Wales region, totalling 14 989 m².
This region to encompass all administrative properties within the
following counties: Ynys Mon, Gwynedd, Conwy, Denbighshire, Flintshire and
Wrexham. The services shall comprise the provision of material, equipment,
plant and labour resources to perform and manage the provision of the
following services: General Soft FM services e.g. Office Cleaning, Window
Cleaning, Hygiene services, Waste management and Pest control.
Additionally at the new office in Llandudno Junction only, in addition to
the Soft FM services described, we will be procuring the provision of
Front of House services e.g. Manned Security guarding and reception
duties; also Business Support Services e.g. mailroom and porterage
services. This list is not exhaustive and organisations are asked to refer
to the detailed list of services provided within the pre-qualification
questionnaire when considering tendering for this lot or any related lot.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: A National Hard FM Contract
1) SHORT DESCRIPTION: Lot 1: A single pan Wales contract for 'Hard FM'
services to the Welsh Assembly Government administrative estate, totalling
109 769 m² of office space across Wales. The services shall comprise the
provision of material, equipment, plant and labour resources to perform
and manage the provision of the following services: General Maintenance
services, Specialist facilities management services, Professional services
and Estates Professional services. This list is not exhaustive and
organisations are asked to refer to the detailed list of services provided
within the pre-qualification questionnaire when considering tendering for
this or any related lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50000000, 70000000, 79993000,
79993100, 50700000, 50710000, 72253100, 90920000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 60 plus up to a further 24 (from
the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The following supplier briefing
events have been organised to support this procurement exercise. The event
will include an overview of the OJEU Notice and the services required,
along with a presentation on the use of the XChangeWales e-Tender portal.
North Wales.
Date: 29.5.2009.
Time: 10am till 1pm.
Venue: Venue Cymru, Conwy, The Promenade, Llandudno, LL30 1BB.
South Wales.
Date: 28.5.2009.
Time: 10am till 1pm.
Venue: Cardiff International Arena, Mary Ann Street, Cardiff, South
Glamorgan, CF10 2EQ, United Kingdom.
To register your interest in attending, please contact: All other queries
must be sent through the portal.
Jamie Murphy.
Future FM Project.
+44 1685729689.
james.murphy@wales.gsi.gov.uk.
LOT NO 2
TITLE: A North Wales Regional Soft FM Contract
1) SHORT DESCRIPTION: Lot 2: A single contract for 'Soft FM' services to
the Welsh Assembly Government administrative offices within the North
Wales region, totalling 14 989 m². This region to encompass all
administrative properties within the following counties: Ynys Mon,
Gwynedd, Conwy, Denbighshire, Flintshire and Wrexham. The services shall
comprise the provision of material, equipment, plant and labour resources
to perform and manage the provision of the following services: General
Soft FM services e.g. Office Cleaning, Window Cleaning, Hygiene services,
Waste management and Pest control. Additionally at the new office in
Llandudno Junction only, in addition to the Soft FM services described, we
will be procuring the provision of Front of House services e.g. Manned
Security guarding and reception duties; also Business Support Services
e.g. mailroom and porterage services. This list is not exhaustive and
organisations are asked to refer to the detailed list of services provided
within the pre-qualification questionnaire when considering tendering for
this lot or any related lot.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90900000, 98341110, 98341120,
79992000, 90910000, 90911000, 90911200, 90911300, 90919200, 90922000,
71421000, 64122000, 79713000, 79715000, 79716000, 77314000, 85142300,
90919000.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 36 plus upto a further 24 (from
the award of the contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The following supplier briefing
events have been organised to support this procurement exercise. The event
will include an overview of the OJEU Notice and the services required,
along with a presentation on the use of the XChangeWales e-Tender portal.
North Wales.
Date: 29.5.2009.
Time: 10am till 1pm.
Venue: Venue Cymru, Conwy, The Promenade, Llandudno, LL30 1BB.
South Wales.
Date: 28.5.2009.
Time: 10am till 1pm.
Venue: Cardiff International Arena, Mary Ann Street, Cardiff, South
Glamorgan, CF10 2EQ, United Kingdom.
To register your interest in attending, please contact:. All other queries
must be sent through the portal.
Jamie Murphy.
Future FM Project.
+44 1685729689.
james.murphy@wales.gsi.gov.uk.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The awarding authority
reserves the right to request parent company and/or other guarantees of
performance and financial liability.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment terms will
be indicated in the contract documents. Tenders to be priced in Sterling.
At the time of contract initiation payment to be made in Sterling only.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: No special legal form required but
joint and several liability to be assumed by all group bidders before
acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: (a) is
bankrupt or is being wound up, whose affairs are being administered by the
courts, who has entered into an arrangement with creditors or who is in
any analogous situation arising from a similar procedure under national
laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding-up or administration by the courts or for an
arrangement with creditors or is the subject of any other similar
proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct
by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under the provisions of the Directive on the criteria for
qualitative selection;
The Welsh Assembly Government, on behalf of the Welsh Ministers, will be
conducting this procurement exercise through the etenderwales portal
https://etenderwales.bravosolution.co.uk. Tender documents and other
information must be downloaded from and returned through this portal. If
you require any further assistance the BravoSolution helpdesk is available
on:
Email: help@bravosolution.co.uk.
Phone: +44 8000112470 / Fax: +44 2070800480.
Full information in accessing the portal is found in Section VI.3.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Details to be provided
will be listed on the etenderwales portal.
Minimum level(s) of standards possibly required: Details to be provided
will be listed on the etenderwales portal.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure
quality;
(g) a statement of average annual manpower and number of staff in the last
3 years;
(i) details of any intended sub-contracting arrangements;
Details to be provided will be listed on the etenderwales portal.
Minimum level(s) of standards possibly required:
Details to be provided will be listed on the etenderwales portal.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 20
Objective criteria for choosing the limited number of candidates: See
details on e tender portal.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
C-1/2009/2010.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
22.6.2009 - 14:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
Other: English or English and Welsh.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: For Lot 1: Either
approx 4 years or approx 6 years depending on whether option to extend is
taken.
VI.3) ADDITIONAL INFORMATION: E-tender information:
- Go to https://etenderwales.bravosolution.co.uk,
- The first person from your Organisation to use the Platform will be
required to register on behalf of the Organisation,
- Registration involves accepting a User Agreement, and providing basic
information about your Organisation and about the User performing the
Registration,
- The User who performs the Registration becomes the Super User for the
Organisation,
- On registering on the Platform the Super User will select a Username and
will receive a password,
- The Password will be sent by e-mail to the email address that was
specified in the User Details section of the Registration page,
- In order to log-in to the Platform please enter your Username and
Password,
- Note: If you forget your Password then visit the homepage and click
“Forgot your password?”,
- Registration should only be performed once for each Organisation,
- If you think that someone in your Organisation may have already
registered on this Platform then you must not register again,
- Please contact the person who Registered (i.e. the Super User) in order
to arrange access to the Platform,
- Contact the Helpdesk immediately if you are unable to contact the Super
User (for example if they have left your Organisation),
- Note: If your Organisation is already registered on the Platform then
you must not make any additional registration. Please contact the Helpdesk
to gain access to the Platform,
- Tenders must be uploaded to the BravoSolution portal by 2pm.
Basic details of the requirement have been provided on the electronic
tendering portal in order for tenderers to be able to express an
interest.Complete details relating to the full requirement will issued at
the Invitation to tender stage.
The Authority reserves the right to consider and accept variant bids.
The Project reference on the e-tender portal is 18113 and the PQQ
references are: Lot 1: 28826 and Lot 2: 28839.
Buy4Wales Reference Number: 16871.
I.1): Email: via electronic portal: www.etenderwales.bravosolution.co.uk.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Head of Corporate
Procurement Services, Second Floor, CP2, Welsh Assembly Government,
Cathays Park, UK-Cardiff CF10 3NQ.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Head of Corporate Procurement Services, CPS, 2nd Floor Cp2,
Cathays Park, UK-Cardiff CF10 3NQ. E-mail: alan.james@wales.gsi.gov.uk.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 20.5.2009.

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UK-Merthyr: repair and maintenance services

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Summary

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