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UK-Durham: occupational clothing, special workwear and accessories

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DURHAM
Notice/Contract Number:   eu:128485-2009
Publication Date:   May 9, 2009
Deadline:   Jun 8, 2009
Buyer:   UNIVERSITY OF DURHAM
Original Language:   English

Contact Information
Address:   UNIVERSITY OF DURHAM
DURHAM, Tees Valley and Durham
United Kingdom
Web Site:   www.durham.ac.uk

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 89/2009, #128485-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Durham,
Procurement Service, Mountjoy Block 4, Stockton Road, Attn: Rachael Scott,
UK-Durham DH1 3UZ. Tel. +44 1913344541. E-mail:
procurement.office@durham.ac.uk. Fax +44 1913344540.
Internet address(es):
General address of the contracting authority: www.durham.ac.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
090404 - Corporatewear, Workwear and Personal Protective Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Durham University - includes a number of sites
within Durham City, Netpark at Sedgefield and Queens Campus at Stockton.
NUTS code: UKC1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 5.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 280 000 GBP.
II.1.5) Short description of the contract or purchase(s): Durham
University requires a contract for the Provision of Corporate Wear,
Personal Protective Equipment and Clothing, Work Wear, Footwear and Lab
coats. The University's preferred solution is to award the contract in
lots to possibly one supplier -per lot, however the University reserves
the right to review all different solutions, if the preferred solution doe
snot prove to be the best value for money. The University reserves the
right to use electronic procurement methods, including the use of e-aution
during the tender process.
The contract will be for a 4 year period.
II.1.6) Common procurement vocabulary (CPV): 18100000, 18222000,
18140000, 18800000, 18143000, 35113400, 18113000, 18830000, 18110000,
18143000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated yearly value:
Lot 1 Corporate Workwear 120 000 GBP.
Lot 2 Workwear and Personal Protective Clothing 60 000 GBP.
Lot 3 Personal Protective Assessories 40 000 GBP.
Lot 4 Footwear 40 000 GBP.
Lot 5 Lab Coats 20 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
1.10.2009. Completion: 30.9.2013.
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Corporate Workwear
1) SHORT DESCRIPTION: Corporate Work Wear includes suiting, blouses,
skirts trousers etc.
Hospitality Uniforms includes Chefs wear, housekeeping, portering etc.
More details available in the PQQ and Tender documentation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18222000, 18110000.
3) QUANTITY OR SCOPE: Estimated contract total 120 000 GBP.
Estimated yearly total 30 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 2
TITLE: Work wear and Personal Protective Clothing
1) SHORT DESCRIPTION: Work wear includes polo shirts, shirts. ties,
sweater etc.
Personal protective clothing includes Hi-viz clothing, boiler suitsand
coveralls etc.
More details available in the PQQ and Tender documentation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18100000, 18140000, 35113400.
3) QUANTITY OR SCOPE: Estimated contract total 60 000 GBP.
Estimated yearly total 15 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 3
TITLE: Personal Protective Accessories
1) SHORT DESCRIPTION: Personal Protective Accessories includes disposable
clothing, glove protection, head protection, eye and face protection etc.
More details available in the PQQ and Tender documentation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18143000, 18444000, 33735100.
3) QUANTITY OR SCOPE: Estimated contract total 40 000 GBP.
Estimated yearly total 10 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 4
TITLE: Footwear
1) SHORT DESCRIPTION: Footwear includes Safety, Non Safety and Wellington
Boots.
More details available in the PQQ and Tender documentation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18800000, 18830000.
3) QUANTITY OR SCOPE: Estimated contract total 40 000 GBP.
Estimated yearly total 10 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
LOT NO 5
TITLE: Labatory Coats
1) SHORT DESCRIPTION: This includes Lab coats..
More details available in the PQQ and Tender documentation.
2) COMMON PROCUREMENT VOCABULARY (CPV): 18113000.
3) QUANTITY OR SCOPE: Estimated contract total 10 000 GBP.
Estimated yearly total 5 000 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Requested in Pre-Qualification
Questionnaire.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Requested in
Pre-Qualification Questionnaire.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Requested in
Pre-Qualification Questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5.
Objective criteria for choosing the limited number of candidates: Detailed
in Pre-Qualification Questionnaire.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used:
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
090404.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 8.6.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
8.6.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.6.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 3.8.2009 - 12:00.
Place: Procurement service as detailed in 1.
Persons authorised to be present at the opening of tenders: yes.
Authorised University Personnel.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2012.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As in section V1.4.2
below.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the court may order
the settling aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 8.5.2009.
Please note that this notice is for your information only.
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