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UK-Coventry: business and management consultancy and related services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   COVENTRY
Notice/Contract Number:   eu:122919-2009
Publication Date:   Jul 31, 2010
Deadline:   Jun 12, 2009
Buyer:   COVENTRY CITY COUNCIL, DIRECTOR OF CHILDREN LEARNING AND YOUNG PEOPLE'S SERVICES
Original Language:   English

Contact Information
Address:   COVENTRY CITY COUNCIL, DIRECTOR OF CHILDREN LEARNING AND YOUNG PEOPLE'S SERVICES
COVENTRY, Coventry
United Kingdom

Goods, Works and Services

 

Summary

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Notice Type: 22M0 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 85/2009, #122919-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender


Update: Jul 31, 2010


Notice type: 013EC - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 147/2010, #226338-2010
Referenced Document Number: 122919-2009
Contract Nature: Service contract
Procedure Type: Competitive dialogue
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Coventry City Council,
Director of Children Learning and Young People's Services, Civic Centre 1
Earl Street, Attn: Ashley Simpson, UK-Coventry CV1 5RS. Tel. +44
2476831508. E-mail: ashley.simpson@coventry.gov.uk. Fax +44 247683.
Internet address(es):
General address of the contracting authority: www.coventry.gov.uk.
Address of the buyer profile: www.coventry.gov.uk/buyerprofile.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Coventry: building schools for the future project.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
Main place of performance: Coventry.
NUTS code: UKG33.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The contracting
authorities are seeking an innovative private sector partner or partners
to participate and invest in a new Public Private Partnership vehicle (a
'Local Education Partnership' or 'LEP') to be established jointly with
some or all of the contracting authorities. The LEP will provide (or
arrange for the provision of) 'Partnering Services', which will include
(but not be limited to) the development of a strategic investment
programme for:
a) Educational Facilities. These will be primarily secondary schools but
the LEP may also be requested to deliver primary schools and such other
educational facilities that it may be appropriate for the local authority
(or its successors in title) to procure
b) Other community facilities which may or may not be integrated or
co-located with such educational facilities and which may include, for
example, facilities for health, social care, leisure (including
libraries), offices and joint service provision.
c) Any other facilities to be provided by 1 or more of the contracting
authorities in the exercise of the powers contained in section 2(1) of the
Local Government Act 2000 (where such contracting authorities are entitled
to rely on such powers) or any other empowering legislation replacing it
(together the 'Relevant Facilities') in the contracting authorities' area.
These Partnering Services will also comprise of the following services.
(a) strategy advisory services
(b) programme management services
(c) project development services
(d) procurement consultancy services; and
(e) procurement and delivery or management of all services required to
deliver the strategic investment programme for the Relevant Facilities
(including through the provision, integration and management of supply
chain arrangements).
It is anticipated that such services may include:
(i) architectural services;
(ii) engineering services
(iii) construction services
(iv) technical services;
(v) building services;
(vi) hard facilities management services;
(vii) soft facilities management services;
(viii) information communication and technology ("ICT") services;
(ix) educational support services;
(x) education programme development services;
(xi) education strategy services;
(xii) sports, leisure and library facilities operations and
(xiii) estate rationalisation and property management;
For a period of up to 15 years.
The Relevant Facilities, which may be a mixture of new build and
refurbished facilities, will be delivered under the Private Finance
Initiative (PFI) and/or design and build arrangements. This may include
the delivery of the Relevant Facilities through separate SPVs established
by the LEP. Where an SPV is established, the shareholders in such SPV may
include the LEP, third party equity providers and supply chain members.
The contracting authorities may contract directly with the LEP or, where
an SPV is established, with the SPV. The LEP may also be required to
provide for, or arrange for the provision (through supply chain
arrangements) of, the management and/or integration of the Partnering
Services, design and build and construction contracts, facilities
management services, support services and ICT services (this list is not
exhaustive) where the contracting authorities' existing arrangements are
either transferred or expire.
Further details are contained in the information memorandum and
pre-qualification questionnaire (see section VI.3 for details of how to
obtain these).
II.1.6) Common procurement vocabulary (CPV): 79400000, 79418000,
77314000, 80000000, 51610000, 79420000, 45214000, 50700000, 70000000,
79993000, 55524000, 79411000, 72514300, 77320000, 92610000, 45111000,
71600000, 71240000, 72500000, 45000000, 45453100, 45212000, 72222300,
71541000, 79710000, 71315000, 98341140, 45210000, 90911200, 45314000,
75200000, 45214200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The estimated capital value of the
initial programme covered by this procurement is in the region of between
60 and 70 000 000 GBP (based on January 2008 prices). Further projects
arising in the first 3 year period may result in the total estimated
capital value (including the initial programme) being approximately
between 313 and 320 000 000 GBP (based on January 2008 prices). Additional
projects not yet identified may arise during the term of the LEP depending
on the contracting authorities' strategies with a value up to 18 000 000,
to cover Primary Capital Programme opportunities.
II.2.2) Options: Yes.
Description of these options: The partnering contract between the private
sector partner and the contracting authorities will be for a period of 10
years with an option to extend (exercisable during the initial 10 year
term) for a further 5 years.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 180 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The contracting authorities
reserve the right to require deposits, guarantees, bonds or other forms of
appropriate security.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See sections III.1.3
and VI.3. Some projects may be delivered using the UK government's private
finance initiative (PFI).
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: The contracting authorities are
seeking a private sector partner or partners to participate and invest in
the LEP which will take responsibility for and manage a supply chain of
providers. The contracting authorities reserve the right to require
groupings of contractors to take a particular legal form or to require a
single contractor to take primary liability or to require that each party
undertakes joint and several liability irrespective of the form of the
LEP. This may include the LEP establishing a special purpose vehicle (SPV)
which will contract directly with the contracting authorities for the
delivery of specific projects. Where an SPV is established the
shareholders in such SPV may include the LEP, third party equity providers
and supply chain members.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
The LEP and its supply chain will be required to actively participate in
the achievement of certain social and/or environmental policy objectives.
Accordingly, particular contract conditions may relate to social and
environmental considerations which may include (but are not limited to)
conditions regarding renewable energy, carbon reduction and local training
initiatives.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: In
accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations
23 to 25 of the Public Contracts Regulations 2006 responses to be made as
set out in the pre-qualification questionnaire available from the address
in section I.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: In accordance with
Article 47 of Directive 2004/18/EC and Regulation 24 of the Public
Contracts Regulations 2006 and as set out in the pre-qualification
questionnaire which is available from the address in section I.
Minimum level(s) of standards possibly required: As set out below and in
the pre-qualification questionnaire which is available from the address in
section I.
Construction company: 160 000 000 GBP per annum minimum turnover.
ICT provider: 15 000 000 GBP per annum minimum turnover.
FM provider: 15 000 000 GBP per annum minimum turnover.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: In accordance with Articles 48 to 50
of Directive 2004/18/EC and Regulation 25 of the Public Contracts
Regulations 2006 and as set out in the pre-qualification questionnaire
which is available from the address in section I.
As set out in the pre-qualification questionnaire which is available from
the address in section I.
Minimum level(s) of standards possibly required: As set out in the
pre-qualification questionnaire which is available from the address in
section I.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Competitive dialogue.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 3. Maximum number: 8
Objective criteria for choosing the limited number of candidates:
Financial Information and Contractual Matters (40 %);
Quality, Health & Safety, Environment, Employees and Experience/ Technical
Capacity (60 %).
These criteria are also set out in the pre-qualification questionnaire
which is available from the address in section I.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated yes.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
12.6.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: There will be an open day held on 8.5.2009
at The Ricoh Arena, 71 Phoenix Way, Foleshill , Coventry CV6 6GE.
If you wish to attend this open day, please contact Ashley Simpson at the
address shown in section I.1 or register online at www.coventry.gov.uk.
1. Section I.1 Coventry City Council is acting as lead contracting
authority on behalf of the following contracting authorities (and their
statutory successors and organisations created as a result of
re-organisation or organisational changes).
(a) Partnerships for Schools, 5th floor, 8-10 Great George Street,
UK-London SW1P 3AE;
(b) BSF Investments LLP, 8-10 Great George Street, UK-London SW1P 3AE;
(c) the governing bodies of the following schools within Coventry City
Council's area: Secondary Schools - Barr's Hill School and Community
College, Radford Road, Coventry, CV1 4BU; Bishop Ullathorne Catholic
School and Humanities College, Leasowes Avenue, Coventry, CV3 6BH; Blue
Coat Church of England School & Music College, Terry Road, Coventry, CV1
2BA; Caludon Castle Business Enterprise School, Axholme Road, Coventry,
CV2 5BD; Cardinal Newman Catholic School - a Specialist Arts and Community
College, Sandpits Lane, Coventry, CV6 2FR; Cardinal Wiseman Catholic
School and Language College, Potters Green Road, Coventry, CV2 2AJ;
Coundon Court Secondary and Community College (with Technology Status)
Northbrook Road, Coventry, CV6 2AJ; Ernesford Grange Community School A
Specialist Science College Princethorpe Way, Coventry, CV3 2QD; Finham
Park Designated Mathematics and Computing College, Green Lane, Coventry,
CV3 6EA; Foxford Secondary and Community Arts College, Grange Road,
Coventry, CV6 6BB; Lyng Hall Specialist Sports College and Community
School, Blackberry Lane, Coventry, CV2 3JS; President Kennedy Community
School A Humanities College Rookery Lane, Coventry, CV6 4GL; Sidney
Stringer A Mathematics & Computing Specialist School, Cox Street,
Coventry, CV1 5NL; Stoke Park School and Community Technology College,
Dane Road, Coventry, CV2 4JW; The Westwood School a Technology College,
Mitchell Avenue, Coventry, CV4 8DY; The Woodlands Secondary School and
Sports College, Broad Lane, Coventry, CV5 7FF; Tile Hill Wood Secondary
School & Language College, Nutbrook Avenue, Coventry, CV4 9PW; Whitley
Abbey Community, Abbey Road, Coventry, CV3 4BD; Community Special Schools
- Alice Stevens Secondary School (Moderate Learning Difficulties),
Ashington Grove, Coventry, CV3 4DE; Baginton Fields Secondary School
(Severe Learning Difficulties), Sedgemoor Road, Coventry, CV3 4EA; Corley
Centre, Church Lane, Corley Coventry, CV7 8AZ; Sherbourne Fields Primary &
Secondary School (Physically Disabled)) Rowington Close, off Kingsbury
Road, Coventry, CV6 1PS; Woodfield School (Emotional & Behavioural
Difficulties Secondary Site(including House 9) Hawthorn Lane Site Hawthorn
Lane Coventry, CV4 9PB; Pupil Referral Units (PRUs) The Grange (Education
Unit), Brownshill Green Road, Coventry, CV6 2EG; Chase Extended Learning
Centre, Robin Hood Road, Willenhall, Coventry, CV3 3AN; Wyken Extended
Learning Centre, Tiverton Road, Coventry, CV2 2DN; Hospital and Home
Tuition Service, Whitmore Park Annexe, Rylston Avenue, Coventry, CV6 2HD;
Pregnant Schoolgirl and Schoolgirl Mother Unit, Whitmore Park Annexe,
Rylston Avenue, Coventry, CV6 2HD;
(d) any other maintained schools, whether existing or to be established,
falling within Coventry City Council's jurisdiction as a local education
authority;
(e) the following Diocesan Authorities - Archdiocese of Birmingham
Diocesan Schools Commission, 61 Coventry Road, Coleshill, Birmingham, B46
3EA; Coventry Diocesan Board of Education, 1 Hill Top, Coventry CV1 5AB;
(f) Academies established or to be established within Coventry City
Council's area;
(g) Learning and Skills Council Coventry and Warwickshire;
(h) Coventry NHS Primary Care Trust. Partnerships for Schools is the
non-departmental public body established by the Department for Children,
Schools and Families ("DCSF") to implement the BSF initiative. BSF
Investments LLP has been established by the DCSF and Partnerships UK as
the body which will invest equity in the LEP. More information on the BSF
initiative is set out in the information memorandum available from the
address given in section I.1.
2. Section I.2 Additional types of contracting authority: national
agency/office, body governed by public law.
3. Section II.1.2(c) Additional service categories 7, 12, 14, 17, 23, 24,
25, 26, 27.
4. Section II.1.9 Variants will be accepted in addition to a compliant bid
(as set out in the tender/contract documents) providing the contracting
authorities' core requirements are met and providing they are in
accordance with the tender/contract documents.
5. Sections II.2.2 and II.3 The partnering contract between the private
sector partner and the contracting authorities will be for a period of 10
years commencing on or about December 2010 with an option to extend for a
further 5 years (such option being exercisable during the initial 10-year
term). The term of any design and build, PFI, facilities management,
management services or ICT agreements or other agreements flowing from the
partnership may extend beyond this period.
6. Section IV.3.3 The pre-qualification questionnaire (PQQ) and
information memorandum are available upon request from the address
specified in section and must be returned by no later than 19th June 2009
I.The E-box secure portal will be used throughout the procurement process.
For access to the portal or for non-electronic copies of the PQQ, please
use the address in Section I.1. It is anticipated that the invitation to
participate in the dialogue will be sent to short-listed bidders by
1.7.2009.
7. Section IV.3.4 Expressions of interest must be by way of completion and
return of the PQQ by the date and time specified in section IV.3.4.
GO reference: GO 09050102/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the (for Public Sector) Public Contracts Regulations 2006 (SI
2006 No 5) provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland). Any such action must be brought
promptly (generally within 3 months). Where a contract has not been
entered into the court may order the settling aside of the award decision
or order the authority to amend any document and may award damages. If the
contract has been entered into the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.5.2009.


Coventry City Council, Director of Children Learning and Young People's
Services, Civic Centre 1 Earl Street, attn: Ashley Simpson, UNITED
KINGDOM-CV1 5RSCoventry. Tel. +44 2476831508. E-mail:
ashley.simpson@coventry.gov.uk. Fax +44 247683.
(Supplement to the Official Journal of the European Union, 5.5.2009,
2009/S 85-122919)Incomplete procedureThe awarding procedure has been
discontinued.
Please note that this notice is for your information only.
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