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UK-Wallasey: personnel and payroll services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   WALLASEY
Notice/Contract Number:   eu:122521-2009
Publication Date:   May 5, 2009
Deadline:   Jun 4, 2009
Buyer:   WIRRAL BOROUGH COUNCIL
Original Language:   English

Contact Information
Address:   WIRRAL BOROUGH COUNCIL
WALLASEY, UNITED KINGDOM
United Kingdom
Web Site:   www.wirral.gov.uk

Goods, Works and Services

 

Summary

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Notice Type: 2120 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 85/2009, #122521-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Wirral Borough Council,
Wallasey Town Hall, Brighton Street, Contact: Law, Human Resources & Asset
Management, Attn: Andrea Williams / Garry Owen, UK-Wallasey CH44 8ED. Tel.
+44 1516918585/8586. E-mail: andreawilliams@wirral.gov.uk. Fax +44
1516918641.
Internet address(es):
General address of the contracting authority: www.wirral.gov.uk.
Address of the buyer profile: http://www.mytenders.org/search/
Search_AuthProfile.aspx?ID=AA1225.
Further information can be obtained at: Wirral Borough Council, Municipal
Building, Cleveland Street, Wirral, Merseyside, Contact: Finance
Department, Attn: Tina Yu, UK-Birkenhead CH41 6BU. Tel. +44 1516663349.
E-mail: tenders@wirral.gov.uk. Fax +44 1516663705. URL: www.wirral.gov.uk.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Wirral Borough Council, Municipal Building, Cleveland Street, Wirral,
Merseyside, Contact: Finance Department, Attn: Tina Yu, UK-Birkenhead CH41
6BU. Tel. +44 1516663349. E-mail: tenders@wirral.gov.uk. Fax +44
1516663705. URL: www.wirral.gov.uk.
Tenders or requests to participate must be sent to: Wirral Borough
Council, Municipal Building, Cleveland Street, Wirral, Merseyside,
Contact: Finance Department, Attn: Tina Yu, UK-Birkenhead CH41 6BU. Tel.
+44 1516663349. E-mail: tenders@wirral.gov.uk. Fax +44 1516663705. URL:
www.wirral.gov.uk.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Replacement & Implementation of Human Resources and Payroll System.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Within the North West of England.
NUTS code: UK.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Council
currently operates a NorthgateArinso Payroll/HCMS, under license until May
2011. In addition the Council has site licences in perpetuity for Oracle
Payroll/HCMS.
The Council is seeking to secure a Partner to either implement Oracle
Payroll/HCM or to supply and implement an alternative solution. The system
must include the following functionality (indicative but not exhaustive):
HR management and Admin, Organisation and Employee Hierarchy, Payroll, Car
Mileage, Expenses and P11D, Absence Management, Recruitment, People
Development and Learning, Occupational Health and Safety, Manager Self
service, Employee Self Service, Report writer tools, Self service
reporting.
All modules are required to be fully implemented by January 2011.
The Council employs 12 500 employees and provides Bureau services to 16
partner organisations. The system must have the capacity to allow the
Council to deliver HR and Payroll Bureau Services for current clients with
the potential to extend these services in collaboration, to Council
business partners and other public sector organisations/authorities.
Implementation consultancy and technical support for installation, system
design and build, User training, business process design, interface
development, data conversion are also required as is ongoing support and
maintenance of the product including upgrades and releases.
II.1.6) Common procurement vocabulary (CPV): 79631000, 48450000,
72212450, 79211110, 48000000, 48810000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: HR/Payroll system implementation and
ongoing support and maintenance. The current employee headcount is 18 000.
II.2.2) Options: Yes.
Description of these options: The contract will be awarded for an initial
period of five years with an option for an additional two renewals, each
for a further five years, based on performance and outcomes detailed in
the tender documents.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: As detailed within the
pre-qualification and/or tender documents.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As detailed within
the pre-qualification and/or tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: As detailed within the
pre-qualification and/or tender documents.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Subject to the achievement of key milestones detailed within the
pre-qualification and / or tender documents.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As detailed
within the pre-qualification and /or tender documents.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As detailed within the
pre-qualification and / or tender documents.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: As detailed within the
pre-qualification and / or tender documents.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
LHCP0925.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 4.6.2009.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
4.6.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.6.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: Wirral Council seeks to establish
agreements by or on behalf of UK Public Sector Bodies. These will include
Central Government Departments and their Agencies, NHS Bodies, Local
Authorities, Police and Emergency Services. (The Public Sector Bodies may
decide to hold an electronic reverse auction on the re-opening of
competition amongst the parties to the agreement). The agreement will
initially be for (but not limited to) Knowsley, Liverpool, Sefton, St
Helens, Halton and Wirral Local Authorities.
The contract will be open to other Local Authorities and Public Sector
Bodies within Merseyside, and the North West area, namely Halton Borough
Council, Liverpool City Council, Knowsley Metropolitan Borough Council,
Sefton Metropolitan Borough Council and St Helens Metropolitan Borough
Council, who may wish to join the contract if advantageous at an
identified time.
(MT Ref:61570).
VI.5) DATE OF DISPATCH OF THIS NOTICE: 1.5.2009.
Please note that this notice is for your information only.
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