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HR-Zagreb: cleaning services for the Delegation of the European Commission to the Republic of Croatia

Request For Proposals

General Information
Country:   Croatia
City/Locality:   ZAGREB
Notice/Contract Number:   eu:120270-2009
Publication Date:   May 4, 2009
Deadline:   Jun 24, 2009
Buyer:   DELEGATION OF THE EUROPEAN COMMISSION TO THE REPUBLIC OF CROATIA
Original Language:   English

Contact Information
Address:   DELEGATION OF THE EUROPEAN COMMISSION TO THE REPUBLIC OF CROATIA
ZAGREB
Croatia
Web Site:   www.delhrv.ec.europa.eu

Goods, Works and Services

 

Summary

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 84/2009, #120270-2009
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Delegation of the European
Commission to the Republic of Croatia, Trg žtrava fašizma 6, Contact:
Sanella Tonkovic, Administrative Assistant, Attn: Katarina Dobranović,
Head of Administration, HR-10000 Zagreb. Tel. +385 14896500. E-mail:
delegation-croatia-tenders@ec.europa.eu. Fax +385 14896555.
Internet address(es):
General address of the contracting authority: www.delhrv.ec.europa.eu.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning services for the Delegation of the European Commission to the
Republic of Croatia.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: Trg žtrava fašizma 6, 10000 Zagreb, CROATIA.
NUTS code: HR011.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The object of
the contract is cleaning of premises, which will have to cover a cleaning
service specific to the Delegation of the European Commission to the
Republic of Croatia.
II.1.6) Common procurement vocabulary (CPV): 90911200, 90911300,
90918000, 90919200.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 98 000
EUR.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 36 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Conditions of
payment are according to the general conditions of the European
Commission.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: In the event of grouping, 1 of the
members of the group needs to confirm liability for the execution of the
contract. In any case, at least 1 of the members of the group must be
registered as a cleaning company with the authorities in Croatia.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Article 93
of the Financial Regulation:
1. Candidates or tenderers shall be excluded from participation in the
procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata;
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they are established or with
those of the country of the contracting authority or those of the country
where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) they are currently subject to an administrative penalty referred to in
Article 96(1).
Points (a) to (d) of the first subparagraph shall not apply in the case of
purchase of supplies on particularly advantageous terms from either a
supplier which is definitively winding up its business activities, or from
the receivers or liquidators of a bankruptcy, through an arrangement with
creditors, or through a similar procedure under national law.
2. Candidates or tenderers shall certify that they are not in 1 of the
situations listed in paragraph 1. However, the contracting authority may
refrain from requiring such certification for very low value contracts, as
specified in the implementing rules. For the purpose of the correct
application of paragraph 1, the candidate or tenderer, whenever requested
by the contracting authority, must:
a) where the candidate or tenderer is a legal entity, provide information
on the ownership or the management, control and power of representation of
the legal entity,
b) where subcontracting is envisaged, certify that the subcontractor is
not in one of the situations referred to in paragraph 1.
3. The implementing rules shall determine the maximum period during which
the situations referred to in paragraph 1 give rise to the exclusion of
candidates or tenderers from participation in a procurement procedure. The
maximum period shall not exceed 10 years.
Article 94 of the Financial Regulation:
A contract shall not be awarded to candidates or tenderers who, during the
procurement procedure for this contract:
(a) are subject to a conflict of interest;
(b) are guilty of misrepresentation in supplying the information required
by the contracting authority as a condition of participation in the
procurement procedure or fail to supply this information;
(c) find themselves in one of the situations of exclusion, referred to in
Article 93(1), for this procurement procedure.
Article 134 of The Implementing Rules of the Financial Regulation:
Evidence
1. Candidates and tenderers shall provide a declaration on their honour,
duly signed and dated, stating that they are not in 1 of the situations
referred to in Articles 93 and 94 of the Financial Regulation. However, in
the case of a restricted procedure, competitive dialogue or negotiated
procedure after publication of a contract notice, whenever the contracting
authority limits the number of candidates to be invited to negotiate or
submit a tender, all the candidates shall provide the certificates
referred to in paragraph 3. Depending on its risk assessment, the
contracting authority may refrain from requiring the declaration referred
to in the first subparagraph for contracts with a value less than or equal
to 5 000 EUR. However, for contracts referred to in Articles 241(1),
243(1), and 245(1), the contracting authority may refrain from requiring
that declaration for contracts with a value less than or equal to 10 000
EUR.
2. The tenderer to whom the contract is to be awarded shall provide,
within a time limit defined by the contracting authority and preceding the
signature of the contract, the evidence referred to in paragraph 3,
confirming the declaration referred to in paragraph 1 in the following
cases:
(a) for contracts awarded by the institutions on their own account, with a
value equal to or greater than the thresholds referred to in Article 158;
(b) for contracts in the field of external actions with a value equal to
or greater than the thresholds laid down in Article 241(1) (a), Article
243(1) (a), or Article 245(1) (a). For contracts with a value less than
the thresholds referred to in points (a) and (b), the contracting
authority may, where it has doubts as to whether the tenderer to whom the
contract is to be awarded is in 1 of the situations of exclusion, require
him to provide the evidence referred to in paragraph 3.
3. The contracting authority shall accept as satisfactory evidence that
the candidate or tenderer to whom the contract is to be awarded is not in
1 of the situations described in point (a), (b) or (e) of Article 93(1) of
the Financial Regulation, a recent extract from the judicial record or,
failing that, an equivalent document recently issued by a judicial or
administrative authority in the country of origin or provenance showing
that those requirements are satisfied. The contracting authority shall
accept, as satisfactory evidence that the candidate or tenderer is not in
the situation described in point (d) of Article 93(1) of the Financial
Regulation, a recent certificate issued by the competent authority of the
State concerned. Where the document or certificate referred to in
paragraph 1 is not issued in the country concerned and for the other cases
of exclusion referred to in Article 93 of the Financial Regulation, it may
be replaced by a sworn or, failing that, a solemn statement made by the
interested party before a judicial or administrative authority, a notary
or a qualified professional body in his country of origin or provenance.
4. Depending on the national legislation of the country in which the
candidate or tenderer is established, the documents referred to in
paragraphs 1 and 3 shall relate to legal persons and/or natural persons
including, where considered necessary by the contracting authority,
company directors or any person with powers of representation,
decision-making or control in relation to the candidate or tenderer.
5. Where they have doubts as to whether candidates or tenderers are in 1
of the situations of exclusion, contracting authorities may themselves
apply to the competent authorities referred to in paragraph 3 to obtain
any information they consider necessary about that situation.
6. The contracting authority may waive the obligation of a candidate or
tenderer to submit the documentary evidence referred to in paragraph 3 if
such evidence has already been submitted to it for the purposes of another
procurement procedure and provided that the issuing date of the documents
does not exceed 1 year and that they are still valid. In such a case, the
candidate or tenderer shall declare on his honour that the documentary
evidence has already been provided in a previous procurement procedure and
confirm that no changes in his situation have occurred.
7. When requested by the contracting authority, the candidate or tenderer
shall submit a declaration on honour from the intended subcontractor that
he is not in one of the situations referred to in Articles 93 and 94 of
the Financial Regulation. In case of doubt on this declaration on the
honour, the contracting authority shall request the evidence referred to
in paragraphs 3 and 4. Paragraph 5 shall apply, where appropriate.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Article 136 of the
Implementing Rules of the Financial Regulation:
Economic and financial capacity (Article 97, paragraph 1, of the Financial
Regulation)
1. Proof of economic and financial capacity may in particular be furnished
by 1 or more of the following documents:
(a) appropriate statements from banks or evidence of professional risk
indemnity insurance;
(b) the presentation of balance sheets or extracts from balance sheets for
at least the last 2 years for which accounts have been closed, where
publication of the balance sheet is required under the company law of the
country in which the economic operator is established;
(c) a statement of overall turnover and turnover concerning the works,
supplies or services covered by the contract during a period which may be
no more than the last 3 financial years.
2. If, for some exceptional reason which the contracting authority
considers justified, the tenderer or candidate is unable to provide the
references requested by the contracting authority, he may prove his
economic and financial capacity by any other means which the contracting
authority considers appropriate.
3. An economic operator may, where appropriate and for a particular
contract, rely on the capacities of other entities, regardless of the
legal nature of the links which it has with them. It must in that case
prove to the contracting authority that it will have at its disposal the
resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place those
resources at its disposal. Under the same conditions, a consortium of
economic operators as referred to in Article 116(6) may rely on the
capacities of members of the consortium or of other entities.
Minimum level(s) of standards possibly required: Specified in the
technical specification to the call for tender.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Article 137 of the implementing rules
of the Financial Regulation
Technical and professional capacity (Article 97, paragraph 1, of the
Financial Regulation).
1. Technical and professional capacity of economic operators shall be
evaluated and verified in accordance with paragraphs 2 and 3. In
procurement procedures for supplies requiring siting or installation
operations, services and/or works, such capacity shall be assessed with
regard in particular to their know-how, efficiency, experience and
reliability.
2. Evidence of the technical and professional capacity of economic
operators may, depending on the nature, quantity or scale and purpose of
the supplies, services or works to be provided, be furnished on the basis
of one or more of the following documents:
(a) the educational and professional qualifications of the service
provider or contractor and/or those of the firm's managerial staff and, in
particular, those of the person or persons responsible for providing the
services or carrying out the works;
(b) a list:
(i) of the principal services provided and supplies delivered in the past
3 years, with the sums, dates and recipients, public or private;
(ii) of the works carried out in the last 5 years, with the sums, dates
and place. The list of the most important works shall be accompanied by
certificates of satisfactory execution, specifying whether they have been
carried out in a professional manner and have been fully completed;
(c) a description of the technical equipment, tools and plant to be
employed by the firm for performing a service or works contract;
(d) a description of the technical equipment and the measures employed to
ensure the quality of supplies and services, and a description of the
firm's study and research facilities;
(e) an indication of the technicians or technical bodies involved, whether
or not belonging directly to the firm, especially those responsible for
quality control;
(f) in respect of supplies: samples, descriptions and/or authentic
photographs and/or certificates drawn up by official quality-control
institutes or agencies of recognised competence attesting the conformity
of the products with the specifications or standards in force;
(g) a statement of the average annual manpower and the number of
managerial staff of the service provider or contractor in the last 3
years;
(h) an indication of the proportion of the contract which the service
provider may intend to subcontract;
(i) for public works contracts and public service contracts, and only in
appropriate cases, an indication of the environmental management measures
that the economic operator will be able to apply when performing the
contract. Where the services or supplies referred to in point (b)(i) of
the first subparagraph are provided to contracting authorities, evidence
of performance shall be in the form of certificates issued or
countersigned by the competent authority.
3. Where the services or products to be supplied are complex or,
exceptionally, are required for a special purpose, evidence of technical
and professional capacity may be secured by means of a check carried out
by the contracting authority or on its behalf by a competent official body
of the country in which the service provider or supplier is established,
subject to that body's agreement. Such checks shall concern the supplier's
technical capacity and production capacity and, if necessary, its study
and research facilities and quality control measures.
3a. Where contracting authorities require the production of certificates
drawn up by independent bodies attesting the compliance of the economic
operator with certain quality-assurance standards, they shall refer to
quality-assurance systems based on the relevant European standards series
certified by bodies conforming to the European standards series concerning
certification.
3b. Where contracting authorities require the production of certificates
drawn up by independent bodies attesting the compliance of the economic
operator with certain environmental management standards, they shall refer
to the Community Eco-Management and Audit Scheme (EMAS) provided for in
Regulation (EC) No 761/2001 of the European Parliament and of the Council
or to environmental management standards based on the relevant European or
international standards certified by bodies conforming to Community law or
the relevant European or international standards concerning certification.
They shall recognise equivalent certificates from bodies established in
other Member States. They shall also accept other evidence of equivalent
environmental management measures from economic operators.
4. An economic operator may, where appropriate and for a particular
contract, rely on the capacities of other entities, regardless of the
legal nature of the links which it has with them. It must in that case
prove to the contracting authority that it will have at its disposal the
resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place those
resources at its disposal. Under the same conditions, a consortium of
economic operators as referred to in Article 116(6) may rely on the
capacities of members of the consortium or of other entities.
Minimum level(s) of standards possibly required: Specified in the
technical specification to the call for tender.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Open.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
DELHRVZAG/ADM/S/2009-01.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 17.6.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
24.6.2009 - 12:00.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Spanish. Danish. German. Greek. English. French. Italian. Dutch.
Portuguese. Finnish. Swedish. Czech. Estonian. Hungarian. Lithuanian.
Latvian. Maltese. Polish. Slovak. Slovenian. Irish. Bulgarian. Romanian.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 45 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 8.7.2009 - 10:00.
Persons authorised to be present at the opening of tenders: yes.
Representatives of companies and/or consortia who sent tenders.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: IV.3.6) Other tender language: Croatian.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
E-mail: CFI.Registry@curia.europa.eu. URL: http://curia.europa.eu. Fax +
352 4303-2100.
Body responsible for mediation procedures:
The European Ombudsman, 1 avenue du Président Robert Schuman, BP 403,
F-67001 Strasbourg Cedex. E-mail: eo@ombudsman.europa.eu. Tel. + 33
388172313. URL: http://www.ombudsman.europa.eu. Fax +33 388179062.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: Within 2 months of the notification to the plaintiff, or,
in absence of thereof, of the day on which in came to the knowledge. A
complaint to the European Ombudsman does not have as an effect either to
suspend this period or to open a new period for lodging appeals.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 21.4.2009.
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