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UK-Durham: facilities management services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   DURHAM
Notice/Contract Number:   eu:92386-2009
Publication Date:   Apr 2, 2009
Deadline:   May 11, 2009
Buyer:   UNIVERSITY OF DURHAM
Original Language:   English

Contact Information
Address:   UNIVERSITY OF DURHAM
DURHAM, Tees Valley and Durham
United Kingdom
Web Site:   www.durham.ac.uk

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 64/2009, #92386-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Durham,
Procurement Service, Mountjoy Block 4, Stockton Road, Contact: Lyndsay
Keane, Attn: Lyndsay Keane, UK-Durham DH1 3UZ. Tel. +44 1913344530.
E-mail: l.v.keane@durham.ac.uk. Fax +44 1913344540.
Internet address(es):
General address of the contracting authority: www.durham.ac.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
Education.
Other: Research.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Facilities Management.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 14.
Main place of performance: The University of Durham's campuses in
Stockton, Durham City and at Net Park Sedgefield.
NUTS code: UKC1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4.
II.1.5) Short description of the contract or purchase(s): The provision
of a Facilities Management service at the University of Durham's Stockton,
Durham City and Net Park Sedgefield sites. The service is to include
cleaning, security, general building maintenance, provision of domestic
and catering temporary staff and hotel services. There is a possibility
that this contract may be extended in the future to include Grounds
Maintenance, Pest Control and PAT Testing.
The University's preferred solution is to award the contract to a sole
supplier, however, the University reserves the right to review all
different solutions, if the preferred solution does not prove to be the
best value for money. In addition the University reserves the right to
withdraw any or all of the services advertised if it is found that the
proposed solutions do not offer best value for money.
The University reserves the right to use electronic procurement methods,
including the use of an e-auction during the tender process.
II.1.6) Common procurement vocabulary (CPV): 79993100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: 5 200 000.
This figure is based on historical data for the elements of the contract
that will be included from the start. It should be noted that this figure
does not include the elements that may be added to the contract at a later
date, i.e. Grounds Maintenance, PAT Testing and Pest Control.
Estimated value excluding VAT: 5 200 000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Starting:
23.1.2010. Completion: 22.1.2014.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Requested in Pre-Qualification
Questionnaire.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and Several Liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Requested in
Pre-Qualification Questionnaire.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Requested in
Pre-Qualification Questionnaire.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated below:
2. Appropriateness of Solution.
3. Pricing.
4. Commercial/Non-Commercial Aspects.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
090303.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 11.5.2009 - 12:00.
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.5.2009 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 8.6.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Date: 20.7.2009 - 12:00.
Place: As in 1 above.
Persons authorised to be present at the opening of tenders: yes.
Authorized University personnel.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: As in section V1.4.2
below.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: This authority will incorporate a minimum 10 calendar day
standstill period at the point information on the award of the contract is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has
to be provided a minimum of 3 working days before expiry of the standstill
period. Such additional information should be requested from the address
in section 1.1.
If an appeal regarding the award of a contract has not been successfully
resolved the Public Contracts Regulations 2006 provide for aggrieved
parties who have been harmed or are at risk of harm by a breach of the
rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the court may order
the settling aside of the award decision or order the authority to amend
any document and may award damages. If the contract has been entered into
the court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 31.3.2009.
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