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P-Lisbon: service contracts for stand-by oil spill recovery vessel(s)

Prior Information Notice

General Information
Country:   Portugal
City/Locality:   LISBON
Notice/Contract Number:   eu:44515-2009
Publication Date:   Feb 14, 2009
Buyer:   EUROPEAN MARITIME SAFETY AGENCY
Original Language:   English

Contact Information
Address:   EUROPEAN MARITIME SAFETY AGENCY
LISBON
Portugal
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: C398 - Prior Information Notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 31/2009, #44515-2009
Contract Nature: Service contract
Procedure Type: Prior information or periodic indicative notice
Type of Bid Required: Global tender
Awarding Criteria: Not defined

Original Text

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Prior information notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Maritime Safety
Agency, attention: Mr Bernd Bluhm, Av. Dom João II, Lote 1.06.2.5,
P-1998-001 Lisbon. E-mail: NEG12009@emsa.europa.eu.
Internet address(es):
General address of the contracting authority: http://www.emsa.europa.eu/.
Further information can be obtained at:
As in abovementioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
Other.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II.B: Object of the contract (supplies or services)
II.1) Title attributed to the contract by the contracting authority:
Service contracts for stand-by oil spill recovery vessel(s).
II.2) Type of contract and place of delivery or of performance: Services.
Service category: No 19.
Main place of performance or of delivery: Baltic Sea, Bay of Biscay.
II.3) Short description of nature and quantity or value of supplies or
services: The European Maritime Safety Agency (EMSA) was tasked in April
2004 to 'support on request with additional means, in a cost efficient
way, the pollution response mechanisms of Member States' (Article
2(c)(iii) of Regulation (EC) No 1406/2002 as amended).
Accordingly, EMSA's action plan for oil pollution preparedness and
response of 2004 identified how to implement this task with regard to
pollution caused by oil spills at sea. The action plan, as updated by
subsequent EMSA work programmes, highlighted the necessity for a network
of oil recovery vessels.
Consequently, contracts have been established for at-sea oil recovery
services in the Baltic Sea, along the Atlantic Coast and in the
Mediterranean Sea. More information on these issues is available from the
Agency website www.emsa.europa.eu.
Following the adoption of the Agency's work programme 2008 by the
Administrative Board in November 2007, EMSA intends to maintain and
strengthen its response capacity network through contractual arrangements
with companies/consortia. Such companies/consortia can include commercial
shipowners and/or operators and/or spill response
organisations/manufacturers.
Description of stand-by oil spill recovery vessel service to be provided:
EMSA would like to be able to offer, on the basis of stand-by contracts,
at-sea oil recovery services by vessels.
Under this system, the vessel(s) would carry out its normal commercial
activities until such time as the Agency receives a request for assistance
from a Member State to combat a marine oil spill. At this point the
vessel(s) should be transformed rapidly into oil recovery vessel(s) and be
made available for at-sea oil recovery activities during a major oil
spill. The vessel will primarily offer its services to the requesting
Member State on the basis of a pre-agreed model contract that has been
developed by the Agency.
The areas of the procurement procedure in 2009 can be expected to be the
Baltic Sea and Bay of Biscay/Western Approaches to the Channel.
The Agency intends to establish contract(s) for the availability of the
vessel(s) in the area(s) identified for a minimum period of 3 years. Such
contract(s) could be renewed for a second period of 3 years dependent on
contractor performance. The contract(s) addresses a number of issues such
as an agreed fee structure for various types of activity including:
— availability of suitable and/or pre-fitted vessel(s), in the area
identified in the procurement procedure, that is able to be transformed
rapidly and at short notice into an oil recovery vessel. The vessel(s)
will have sufficient on-board storage capacity for recovered oil and have
an appropriately trained crew capable of handling oil pollution response
equipment and working under an international command and control
structure,
— participation in annual multinational at-sea spill response exercises
(maximum 10 days a year including sailing time) for which the contractor
will be paid a pre-agreed daily rate plus the fuel costs,
— work as a stand-by oil recovery vessel in case of an actual oil spill
for a requesting Member State on the basis of a model contract with
pre-agreed tariffs and conditions plus fuel costs,
— obliged to react positively to all requests for assistance to respond to
an oil spill, regardless of the spill location. In principle, it can be
expected that the 'response zone' will be in the area, as identified in
the procurement procedure, where the vessel is based,
— the vessel(s) will have to be available during the whole period of the
contract for pollution response activities.
The oil pollution response equipment can either be permanently on-board or
ready for rapid installation.
Main elements of a service contract:
The service contracts will cover as a minimum a year period starting in
January and will be structured along the 2 general lines as indicated
below:
— a 'vessel availability' contract specifically between the
company/consortium and the Agency for the availability and associated
preparations of vessel(s) for spill response activities,
— an 'incident response' contract between the company/consortium and the
Member State requesting assistance for the provision of at-sea oil
recovery resources during an actual (large scale) incident. In order to
improve vessel mobilisation time, this contract includes pre-agreed terms
and conditions for the provision of assistance to the requesting coastal
state.
Potential procurement timetable:
The Agency would like to conclude the procurement process during 2009
through the following provisional timetable:
— February/March 2009: contract notice is published in the Official
Journal of the European Union (OJ S),
— February/March 2009: potential information meetings, open to all
interested parties, on the procurement procedure including award criteria.
Precise venues to be determined at a later date. Details will be available
from the Agency website.
— April/May 2009: deadline for submission of applications to participate
in the tender process,
— May–December 2009: establishment of shortlisted candidates, submission
of further developed offers, offer evaluation and awarding of contracts.
Division into lots: no.
II.4) Common procurement vocabulary (CPV): 60640000, 60651000, 60651100,
60651300, 60651500, 90741000, 90741200, 90741300.
II.6) Contract covered by the Government Procurement Agreement (GPA): No.
II.7) Additional information: Information meetings:
Information meetings in the areas identified in the tender may be
organised by the Agency. Precise venues to be determined at later date.
Stand-by oil spill recovery vessels already under contract.
Information available on the website under vessel oil recovery service:
— vessel technical specifications,
— EMSA leaflet: 'Effective at-sea pollution response'.
Previous procurement for similar services:
— invitation to apply for service contracts for stand-by oil spill
recovery vessels, published on 20.5.2008,
— invitation to apply for service contracts for stand-by oil spill
recovery vessels, published on 8.3.2008,
— invitation to apply for service contracts for stand-by oil spill
recovery vessels, published on 7.3.2007,
— oil recovery vessels for Europe: information note published in November
2005.
General policy framework:
— EMSA work programme 2009 (to be published soon),
— action plan for oil pollution preparedness and response, published in
October 2004,
— FAQs: EMSA marine pollution response assistance.
Section III: Legal, economic, financial and technical information
III.2) Conditions for participation
III.2.1) Reserved contracts: No.
Section VI: Complementary information
VI.1) Contract related to a project and/or programme financed by
Community funds: No.
VI.4) Date of dispatch of this notice: 2.2.2009.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.