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MW-Lilongwe: EDF — supply of automated traffic counters, road condition field testing equipment, drilling rig and accessories, materials laboratory equipment, and supply, installation and testing of computers and office equipment

Request For Proposals

General Information
Country:   Malawi
City/Locality:   LILONGWE
Notice/Contract Number:   eu:30461-2009
Publication Date:   Feb 26, 2009
Deadline:   Mar 6, 2009
Buyer:   MINISTRY OF FINANCE
Original Language:   English

Contact Information
Address:   MINISTRY OF FINANCE
LILONGWE
Malawi

Goods, Works and Services

 

Summary

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Notice Type: 0708 - Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 22/2009, #30461-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined


Update: Feb 26, 2009


Notice Type: 0708 - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 39/2009, #55971-2009
Referenced Document Number: 30461-2009
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Partial tender
Awarding Criteria: Not defined

Original Text

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Malawi
Supply procurement notice
1. Publication reference: EuropeAid/127746/D/SUP/MW.
2. Procedure: International open tender.
3. Programme: 9th EDF.
4. Financing: Institutional support for transport public sector bodies
(Instap), Financing Agreement No 9491/MAI.
5. Contracting authority: The Government of Malawi, represented by the
National Authorising Officer, Minister of Finance, Ministry of Finance, PO
Box 30049, Capital Hill, Lilongwe.
Contract specifications
6. Description of the contract: The subject of the contract shall be the
supply, installation, testing and training of 55 automated traffic
counters; supply, installation and testing of road condition field testing
equipment, drilling rig and accessories, materials laboratory equipment;
computers and office equipment to the office locations of several
beneficiaries in Lilongwe.
7. Number and titles of lots: 5 lots:
lot 1 — supply, delivery, testing and training of automated traffic
counters;
lot 2 — supply, delivery, testing of road condition field testing
equipment;
lot 3 — supply, delivery, testing of drilling rig and accessories;
lot 4 — supply, delivery, testing of materials testing laboratory
equipment;
lot 5 — supply, delivery, testing of computers and office equipment.
Terms of participation
8. Eligibility and rules of origin: Participation in tendering is open on
equal terms to natural and legal persons (participating either
individually or in a grouping (consortium) of tenderers) from ACP States
and Member States of the European Union and international organisations as
authorised by the instrument applicable to the programme under which the
contract is financed (see also item 22 below). All goods supplies under
this contract must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point 2.3.3 of the
'Practical Guide to contract procedures for EC external actions'.
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in its tender that it would offer a discount in the event that its tender
is accepted for more than 1 lot. Tenderers may not submit a tender for a
variant solution in addition to their tender for the supplies required in
the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of EUR 1
500 for lot 1, EUR 700 for lot 2, EUR 900 for lot 3, EUR 1 500 for lot 4,
and EUR 600 for lot 5, when submitting their tender. This guarantee will
be released to unsuccessful tenderers once the tender procedure has been
completed and to the successful tenderer(s) upon signature of the contract
by all parties. This guarantee will be called upon if the tenderer does
not fulfil all obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
compliant tender.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of performance: The performance period is 120 days for lot 1
and 90 days for lots 2, 3, 4 and 5 from the date of signature of the
contract by the contractor until the provisional acceptance.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.e. item 3 of
the tender form for a supply contract):
(a) the average annual turnover of the tenderer for the last 3 completed
accounting years (2006, 2007, 2008) must exceed the financial proposal of
the tender.
2) Professional capacity of tenderer (based on i.e. items 4 and 5 of the
tender form for a supply contract):
(a) the tenderer has a minimum of 4 staff working permanently in the field
related to this contract.
3) Technical capacity of tenderer (based on i.e. items 5 and 6 of the
tender form for a supply contract):
(a) the tenderer has worked successfully on at least 2 projects in fields
related to this contract in the past 3 years.
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
17. Award criteria: Price.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address: http://ec.europa.eu/europeaid/work/
procedures/implementation/supplies/index_en.htm. The tender dossier is
also available for collection from the contracting authority. Tenders must
be submitted using the standard tender form for a supply contract included
in the tender dossier, whose format and instructions must be strictly
observed.
Tenderers with questions regarding this tender should send them in writing
to nao@naosupportmw.org at the
National Authorising Officer Support Unit, Ministry of Finance, Annex
Building, PO Box 30049, Capital Hill, Lilongwe, Malawi
(mentioning the publication reference shown in item 1) at least 21 days
before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at: http://ec.europa.eu/europeaid/cgi/frame12.pl.
19. Deadline for submission of tenders: Tenders must be received at the
NAO Support Unit in the Annex Building of the Ministry of Finance at
Capital Hill, Lilongwe before the deadline of 6.4.2009 (10:00).
Any tender received after this deadline will not be considered.
20. Tender opening session: Tenders will be opened in public session on
6.4.2009 (10:30) at NAO Support Unit in the Annex Building of the Ministry
of Finance at Capital Hill, Lilongwe.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: ACP-EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005.
Decision No 2/2002 of the ACP-EC Council of Ministers published in OJ L
320 of 23.11.2002.


Malawi
Institutional support for transport public sector bodies (INSTAP)
Corrigendum No 1
('Supplement to the Official Journal of the European Union' No S 22 of
3.2.2009, open procedure, 30461-2009)
Tender Publication reference: EuropeAid/127746/D/SUP/MW
National Authorising Officer Support Unit, Ministry of Finance, Annex
Building, PO Box 30049, Capital Hill, Lilongwe, Malawi.
for: 18. How to obtain the tender dossier:
The tender dossier is available from the following Internet address:
http://ec.europa.eu/europeaid/work/procedures/implementation/supplies/
index_en.htm. The tender dossier is also available for collection from the
contracting authority. Tenders must be submitted using the standard tender
form for a supply contract included in the tender dossier, whose format
and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to nao@naosupportmw.org at the National Authorising Officer Support Unit,
Ministry of Finance, Annex Building, PO Box 30049, Capital Hill, Lilongwe,
Malawi (mentioning the publication reference shown in item 1) at least 21
days before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at: http://ec.europa.eu/europeaid/cgi/frame12.pl.
read: 18. How to obtain the tender dossier:
The tender dossier is available from the following Internet address:
https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?do=publi.welcome. The tender dossier is also available for
collection from the contracting authority. Tenders must be submitted using
the standard tender form for a supply contract included in the tender
dossier, whose format and instructions must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to nao@naosupportmw.org at the National Authorising Officer Support Unit,
Ministry of Finance, Annex Building, PO Box 30049, Capital Hill, Lilongwe,
Malawi (mentioning the publication reference shown in item 1) at least 21
days before the deadline for submission of tenders given in item 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at: https://webgate.ec.europa.eu/europeaid/online-services/
index.cfm?do=publi.welcome.
All other terms and conditions of the tender dossier remain unchanged. The
above alterations and/or corrections to the tender dossier are an integral
part of the tender dossier.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
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