UK-Liverpool: fleet management, repair and maintenance services

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   LIVERPOOL
Notice/Contract Number:   eu:30288-2009
Publication Date:   Feb 13, 2009
Deadline:   Mar 3, 2009
Buyer:   OGCBUYING.SOLUTIONS
Original Language:   English

Contact Information
Address:   OGCBUYING.SOLUTIONS
LIVERPOOL , UNITED KINGDOM  
United Kingdom
Email:   Click here

Goods, Works and Services

 

Summary

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Notice Type: 2220 - Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 21/2009, #30288-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender


Update: Feb 13, 2009


Notice Type: 8098 - Additional information
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 30/2009, #42994-2009
Referenced Document Number: 30288-2009
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Original Text

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CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): OGCbuying.solutions, Royal
Liver Building, Pier Head, Attn: Douglas Morgan, UK-Liverpool L3 1PE. Tel.
+44 7824383702. E-mail: douglas.morgan@ogc.gsi.gov.uk.
Internet address(es):
General address of the contracting authority:
www.ogcbuyingsolutions.gov.uk.
Further information can be obtained at: URL:
https://ogcbs.bravosolution.com.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Tenders or requests to participate must be sent to: URL:
https://ogcbs.bravosolution.com.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
Other: Public Procurement.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Fleet Management Services – RM646.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 1.
Main place of performance: Various locations within the geographical
borders of the United Kingdom.
NUTS code: UK.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Maximum number of participants to the framework agreement envisaged: 16.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP.
II.1.5) Short description of the contract or purchase(s):
OGCbuying.solutions requires to establish framework agreements for use by
or on behalf of UK public sector bodies (see VI.3).
The wider Public Sector has a need for comprehensive fleet management
services to include but not restricted to:
Lot 1 - Fleet Maintenance Services, Roadside Assistance, Administration,
Accident Management, Fuel Card Administration, Insurance Management, Fines
Management, Acquisition and Disposal of vehicles and the provision of
Management Information.
Lot 2 - Fleet Audit & Consultancy e.g. Policy Development, Duty of Care
and Technology.
Lot 3 – any or all of the above services with the potential addition of
Contract Hire with guaranteed maintenance and enhanced security
specifically for HMRC and Contracting Authorities with the same enhanced
security requirements.
Successful suppliers will be required to utilise enabled collaborative
framework agreements. Further details will be provided in the ITT
documentation.
II.1.6) Common procurement vocabulary (CPV): 50111000, 66114000,
50111110, 50111100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT:
Range: between 50 000 000 and 100 000 000 GBP.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Mandatory and Desirable Fleet Management Services Requirements
1) SHORT DESCRIPTION: As described in II.1.5 above.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50111000, 50111110, 50111100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 0 and 0 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: The duration for this Lot will be
24 months with an option for a further 24 months.
It is anticipated that no more than ten (10) Frameworks will be awarded
under this Lot.
LOT NO 2
TITLE: Optional Fleet Management Services Requirements
1) SHORT DESCRIPTION: As described in II.1.5 above.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50111000, 50111110, 50111100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 0 and 0 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 24 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: Duration for this Lot will be 24
months with an option for a further 24 months.
It is anticipated that no more than ten (10) Frameworks will be awarded
under this Lot.
LOT NO 3
TITLE: Any or all of Lot 1 and or Lot 2 services with the potential
addition of Contract Hire with guaranteed maintenance and enhanced
security specifically for HMRC and Contracting Authorities with the same
enhanced security requirements
1) SHORT DESCRIPTION: As described in II.1.5 above.
2) COMMON PROCUREMENT VOCABULARY (CPV): 50111000, 66114000, 50111110,
50111100.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 0 and 0 GBP.
4) INDICATION ABOUT DIFFERENT DATE FOR DURATION OF CONTRACT OR
STARTING/COMPLETION: Duration in months: 48 (from the award of the
contract).
5) ADDITIONAL INFORMATION ABOUT LOTS: A framework agreement for HMRC and
Contracting Authorities with the same enhanced security requirements for
any or all of the above services described in Lots 1 and 2 but
specifically including 1) higher levels of security when managing,
maintaining and repairing a proportion of the fleet and potentially 2) a
small portion of vehicles in excess of 3.5 tonnes and potentially 3) a
small proportion of motorcycles and other (non standard) vehicles and/or
4) the additional potential for contract hire with guaranteed maintenance
for the section of car fleet not wholly owned.
It is anticipated that one (1) Framework will be awarded under this Lot.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: Participants will be advised
if this is necessary during the procurement. Parent company and/or other
guarantees of performance and financial liability may be required by
Buying Solutions if considered appropriate.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: One member of any grouping /
consortium of suppliers will be required to accept prime contractorship.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any supplier
may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being
administered by the court, where he has entered into an arrangement with
creditors, where he has suspended business activities or is in any
analogous situation arising from a similar procedure under national laws
and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an
order for compulsory winding up or administration by the court or of an
arrangement with creditors or of any other similar proceedings under
national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata
in accordance with the legal provisions of the country of any offence
concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means
which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social
security contributions in accordance with the legal provisions of the
country in which he is established or with those of the country of the
contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in
accordance with the legal provisions of the country in which he is
established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information
required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal
organisation, as defined in Article 2(1) of Council Joint Action
98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in
Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council
Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of
Article 1 of the Convention relating to the protection of the financial
interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined
in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention
of the use of the financial system for the purpose of money laundering.
Participants must express interest and submit completed pre-qualification
questionnaires using the OGCbuying.solutions eSourcing portal that can be
accessed at www.ogcbs.bravosolution.com.
Responses must be published by the date in IV.3.4.
Instructions to Express Interest.
1. Log onto the OGCbuying.solutions eSourcing Portal:
http://www.ogcbs.bravosolution.com
2. Click the ‘Click here to register’ link
3. Accept the terms and conditions and click ‘continue’
4. Enter your correct business and user details
5. Note the username you chose and click ‘Confirm’ when complete
6. You will receive an email with your unique password (keep this secure)
7. Login to the portal with the username/password
8. Click the ‘Open Access PQQs’ link
9. Click on the name of the PQQ to display information about the
opportunity
10. Click the ‘Express Interest’ button (NOTE: This will move the PQQ from
the open area into your ‘My PQQs’ section)
11. Click the name of the PQQ to display information about the opportunity
12. You can now access any attachments by clicking the ‘Attachments’
button
13. You can now choose to ‘Reply’ or ‘Reject’
14. Note the deadline for completion, then follow the onscreen
instructions to complete the PQQ.
For assistance please contact our Helpdesk operated by BravoSolution:
Freephone: 0800 011 2470 Fax: 020 7060 0480 eMail:
help@bravosolution.co.uk.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See the relevant
pre-qualification questionnaire available from
www.ogcbs.bravosolution.com.
Minimum level(s) of standards possibly required: See the relevant
pre-qualification questionnaire available from
www.ogcbs.bravosolution.com.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: See the relevant pre-qualification
questionnaire available from www.ogcbs.bravosolution.com.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Objective criteria for choosing the limited
number of candidates: See the relevant pre-qualification questionnaire
available from www.ogcbs.bravosolution.com.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
RM646.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
3.3.2009 - 15:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 16.6.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 3.3.2009 - 15:00.
Place: Electronically, via the Contracting Authority’s e-tendering tool.
Details will be provided to those participants selected to be invited to
tender.
Persons authorised to be present at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: The following organisations have indicated
that they would be willing to use any frameworks resulting from this
Notice:
HM Revenue & Customs.
Home Office.
UK Border Agency.
Ministry of Justice.
HM Prison Service.
Valuation Office Agency.
DEFRA.
The value provided in Section II.1.4 is only an estimate. We cannot
guarantee to.
Suppliers any business through this contract agreement.
OGCbuying.solutions wishes to establish a Contract Agreement for use by or
on behalf of UK public sector bodies (and their statutory successors and
organisations created as a result of re-organisation or organisational
changes). These will include but not be limited to:
Central Government Departments and their Agencies; a list of Executive
Agencies can be found at:
http://www.cabinetoffice.gov.uk/ministerial_responsibilities/
executive_agencies.aspx
Non Departmental Public Bodies (NDPBs); a list of NDPBs can be found at
Annex A to the Public Bodies Directory 2007 published by the Cabinet
Office which can be found at: http://www.civilservice.gov.uk/documents/pdf/
public_bodies/public_bodies_2007.pdf.
NHS Bodies i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care
Trusts, NHS Hospital Trusts, Strategic Health Authorities, Hospitals,
Mental Health Trusts,
Special Health Authorities, Community Health Councils, Local Health
Boards, NHS.
Trusts, NHS Scotland and its organisations and Special NHS Boards in
Scotland. Lists of such Authorities and Trusts can be found at:
http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx
http://www.wales.nhs.uk/catorgs.cfm
http://www.show.scot.nhs.uk/organisations/index.html
http://www.show.scot.nhs.uk/organisations/special_hbs.html
http://www.hscni.net/
Local Authorities i.e. a local authority as defined in Regulation 3(2) to
(5) of the.
Public Contracts Regulations 2006 (the regulations) a list of such
authorities can be.
Found at:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/
AToZOfLocalCouncils/
Police & Emergency Services Authorities i.e. fire authorities, fire and
rescue.
Authorities; a list of fire authorities can be found at:
http://www.fireservice.co.uk/information/ukfrs.php
Police authorities and the Metropolitan Police Authority as defined by
Regulation 3.
(1) (j) to (p) of the Regulations. Educational Establishments i.e. schools
maintained by local authorities; Academies; City Technology Colleges; the
Learning and Skills Council; further education establishments,
Universities. Registered Social Landlords (RSLs); a list of RSLs can be
found at
http://www.housingcorp.gov.uk/server/show/nav.489
Parliamentary Authorities including the Houses of Parliament and Palace
of.
Westminster. Registered charities (for England, Wales, Scotland and
Northern Ireland) and public corporations. Devolved Administrations; a
list of Devolved Administrations can be found at:
http://www.direct.gov.uk/en/Dl1/Directories/DevolvedAdministrations/
DG_10014393
The Contracting Authority intends to use an eTendering system in this
procurement.
Exercise and reserves the right to use a reverse auction.
Revenue compliance checks will be undertaken throughout the tendering
exercise using information from HMRC's own records. UK applicants will be
required to provide their tax reference numbers: i.e. Value Added Tax
registration number, PAYE collection reference and Corporation Tax or Self
Assessment reference, as applicable. Overseas or non-UK applicants will be
required to submit a certificate of tax compliance obtained from the
country in which they are resident for tax purposes. Applicants unable to
demonstrate an acceptable revenue compliance record may be excluded from
tendering or from further participation in the tendering exercise. If a
company is a subsidiary, or a member of a group, the above details may
also be required in respect of the parent company, or other group members.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
DRS-CIArb, on behalf of the Chartered Institute of Arbitrators, 12
Bloomsbury Square, UK-London WC1A 2LP. E-mail: padre@drs-ciarb.com. Tel.
+44 8452707055. URL: www.padre.org.uk.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: In accordance with Regulation 47 of the Public Contracts
Regulations 2006. OGCbuying.solutions will incorporate a minimum 10
calendar day standstill period starting from the date when the award
decision notification is dispatched to bidders. This period allows
unsuccessful bidders to seek further de-briefing from OGCbuying.solutions
before the contract is entered into. Applicants have until midnight of the
second working day of the standstill period for their additional
debriefing requests to reach OGCbuying.solutions. A response to such a
request must be provided to the bidder by a minimum of 3 working days
before the expiry of the standstill period. If an appeal regarding the
award of the contract has not been successfully resolved, the Public
Contracts Regulations 2006 (SI 2006 No. 5) provide for the aggrieved
parties who have been harmed, or are at risk of harm as a consequence of a
breach of the procurement rules to bring an action in the High Court. Any
such action must be brought promptly and in any event within 3 months of
the date when the grounds of complaint first arose. Where a contract has
not been entered into, the court may order the setting aside of the award
decision or order the authority to amend any document and may award
damages. If the contract has been entered into, the court may only award
damages. The purpose of the standstill period referred to above is to
allow parties to apply to the court to set aside the award decision before
the contract is entered into.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: URL: https://ogcbs.bravosolution.com.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 29.1.2009.


OGCbuying.solutions, Royal Liver Building, Pier Head, attn: Douglas
Morgan, UK-L3 1PE Liverpool. Tel. +44 7824383702. E-mail:
douglas.morgan@ogc.gsi.gov.uk.
(Supplement to the Official Journal of the European Union, 31.1.2009,
2009/S 21-030288)
RE: CPV: 50111000, 66114000, 50111110, 50111100.
Fleet management, repair and maintenance services.
Financial leasing services.
Vehicle-fleet-support services.
Instead of: Information about lots:
Lot no 1:
5) Additional information about lots: ...
It is anticipated that no more than ten (10) Frameworks will be awarded
under this Lot.
Read: Information about lots:
Lot no 1:
5) Additional information about lots: ...
It is anticipated that no more than five (5) Frameworks will be awarded
under this Lot.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.