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B-Brussels: UCA 203-08 — replacement and fitting out of 'broadcast' installations in the press room of the Justus Lipsius Building of the General Secretariat of the Council

Request For Proposals

General Information
Country:   Belgium
City/Locality:   BRYJELLES
Notice/Contract Number:   eu:169-2009
Publication Date:   Jan 3, 2009
Deadline:   Jan 30, 2009
Buyer:   COUNCIL OF THE EUROPEAN UNION
Original Language:   French

Contact Information
Address:   COUNCIL OF THE EUROPEAN UNION
BRUSSELS
Belgium
Email:   Click here

Goods, Works and Services

 

Original Text

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Notice Type: CONS
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 1/2009
, #
169-2009
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Supplies
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Council of the European Union,
General Secretariat, attention: Procurement Coordination Unit, Office 1070
KL 77, rue de la Loi 175, B-1048 Bruxelles/Brussel. Tel. (32-2) 281 80 62.
Fax (32-2) 281 80 93. E-mail: tendering@consilium.europa.eu.
Internet address(es):
General address of the contracting authority:
https://tendering.consilium.europa.eu.
Further information can be obtained from:
Aforementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
UCA 203-08 — replacement and fitting out of 'broadcast' installations in
the press room of the Justus Lipsius Building of the General Secretariat
of the Council.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: B-Bruxelles/Brussel.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The invitation
to tender is for the replacement and fitting out of 'broadcast'
installations (cameras and control equipment) in the press room of the
Justus Lipsius Building of the General Secretariat of the Council,
including subsequent maintenance of the installations.
Details of the scope of the services are given in point II.2.1.
The contract signed under the contract award procedure will come into
force on the date on which it is signed for the supply and installation of
equipment. Said equipment will then be covered by a maintenance contract
to run for an initial 1-year period from the date of provisional
acceptance, with the possibility of renewal for 3 further 1-year periods.
II.1.6) Common procurement vocabulary (CPV): 51310000, 50340000,
32000000, 32320000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The services include:
— dismantling existing video installations and recovering reusable
elements,
— replacing the cameras and their control equipment (supply and
installation), in compliance with 'Broadcast HD/SD' standards (5 robotised
cameras),
— camera mounting structures and cabling required for monitoring and for
HD/SD SDI signals,
— reconfiguring existing racks to include certain existing elements, as
well as new elements (recorders, patches and automated switch elements,
signal converters, embedders, A/V links to the nodal and the TV studio,
and generally, any element needed for smooth running),
— supplying a professional console with camera control and monitoring
elements, monitoring system, switchers and mixers.
Maintenance of these installations.
II.2.2) Options: Yes.
Description of these options: with regard to the subsequent maintenance of
the installations, after the initial 1-year period, the contract may be
renewed for 3 further 1-year periods.
Number of possible extensions: 3.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: To be stated in the
specifications which will be sent to the candidates selected.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: To be stated in the
specifications which will be sent to the candidates selected.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Groupings are permitted to tender,
irrespective of their legal form. Groupings (or consortia) must state the
name of the company and the person responsible for the project and must
also submit a copy of the documents authorising said company or person to
tender or to sign a contract on behalf of the grouping/consortium.
Subcontracting is permitted, but only for activities which do not
constitute a major part of the contract. Tenderers must state clearly in
their tender which parts of the services will be subcontracted.
Subcontractors must be clearly named in tenders. All members of the
groupings (or consortia), subcontractors included, must comply with the
same exclusion criteria as the tenderer.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
candidates are requested to submit an application package containing the
documents specified below (points III.2.1, III.2.2 and III.2.3). All
documents submitted must be recent ones (less than 3 months old at date of
publication of this notice). If they fail to provide sufficient
information, or if documents are lacking, this may lead to the application
being rejected.
Legal position — documents required:
in accordance with Article 93 of the Financial Regulation applicable to
the general budget of the European Communities, candidates will be
disqualified from participating in the contract if they:
(a) are bankrupt or being wound up, if their affairs are being
administered by the court or if they have entered into an arrangement with
creditors, if they have suspended business activities, if they are the
subject of proceedings of this nature or if they are in any analogous
situation arising from a similar procedure under national laws or
regulations;
(b) have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata;
(c) have been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(d) have not fulfilled their obligations to pay social security
contributions or taxes in accordance with the legal provisions of their
country of residence or with those of the country of the contracting
authority, or those of the country where the contract is to be carried
out;
(e) have been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) are currently the subject of an administrative penalty (exclusion from
contracts financed from the budget of the European Communities for a
maximum period of 10 years):
— either because they have been guilty, during another contract procedure,
of misrepresentation in furnishing the information required by the
contracting authority in order to take part in the contract in question,
or have not furnished said information,
— or because they have been declared to be in serious breach of contract
following another contract procedure.
In addition, candidates will be excluded from contract award if, at the
time of the procurement procedure, they:
(g) are in a situation where interests conflict;
(h) are guilty of misrepresentation in furnishing the information required
by the contracting authority in order to take part in the contract, or
have not furnished said information.
Candidates may provide proof that none of these exclusion cases applies to
them by:
— either enclosing with their request to participate a solemn declaration,
duly signed and dated by a legal representative of the company, clearly
specifying that they are not in any of the situations mentioned in points
(a), (b), (c), (d), (e), (f), (g) and (h). The form for this solemn
declaration can be found on the Council's web site
(https://tendering.consilium.europa.eu/forms.aspx). In this case, the
candidate to whom the contract will be awarded must furnish the means of
proof listed hereafter in support of his solemn declaration at the end of
the procedure (within 10 working days of notification of contract award
and before contract signature),
— or furnishing, at the request to participate stage, documentary evidence
covering points (a), (b), (d) and (e), and a solemn declaration covering
points (c), (f), (g) and (h). The form for this solemn declaration can be
found on the Council's web site (https://tendering.consilium.europa.eu/
forms.aspx). The Secretariat will accept, as sufficient proof that
candidates are not in any of the situations specified in points (a), (b)
or (e), an extract from the judicial record or, failing this, an
equivalent document issued by a judicial or administrative body in their
country of origin or provenance, showing that these requirements have been
met. The Secretariat will accept, as sufficient proof that the tenderer is
not in the situation specified in point (d), a certificate issued by the
appropriate body in the country concerned.
Should the document or certificate referred to above not be issued in the
country concerned, it may be replaced by a statement under oath or,
failing this, a solemn declaration made by the interested parties before a
judicial or administrative body, a notary or a qualified professional body
in their country of origin or provenance.
In accordance with national legislation in the country in which candidates
reside, the aforementioned documents apply to legal entities and/or
natural persons including, should the Secretariat deem this necessary,
company directors or any person with powers of representation,
decision-making or control in relation to the tenderers.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
1. the standard 'registration form for a Call' duly signed and dated by a
person legitimately authorised to represent the company. To complete this
online electronic form, candidates must register for this call for tenders
on Consilium Tendering, the Council of the European Union tendering
platform (https://tendering.consilium.europa.eu).
The procedure is as follows:
(a) if you are not yet registered as a user, click on 'Register' and key
in your particulars, user name and the password of your choice;
(b) click on 'Register for a call' in the 'Actions' menu on the right-hand
side of the screen;
(c) select the Call (UCA 203/08);
(d) complete the registration form for a Call by keying in details of the
company you represent;
(e) submit the form and print it;
2. certificate of enrolment on the professional or trade register or a
statement under oath or a certificate in accordance with conditions laid
down in the Member State in which they reside;
3. bank certificate stating the company's financial situation;
4. copy of the balance sheets and operating accounts, or other supporting
documents, for the past 3 years;
5. statement as to overall turnover and turnover for the supplies and
services referred to in the contract, realised over the past 3 financial
years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating whether requirements have been met:
1. documents attesting to their professional standing and technical
capacity and to at least 3 years' professional experience of the type of
supplies and services required;
2. list of the principal goods and services supplied over the past 3 years
which were similar to those required. Candidates are to specify, for each
contract mentioned, the values, dates and names and particulars of the
public or private recipients involved. More specifically, for the main
contracts performed, they must furnish detailed information on the nature
and volume of the goods and services provided;
3. statement as to candidates' average annual manpower and the number of
managerial staff during the past 3 years;
4. description of candidates' technical and logistics facilities and
quality-assurance measures adopted for the products and services provided;
5. product catalogue which candidates have available relevant to
requirements under this contract.
Candidates should enclose a table of contents with their request to
participate, listing the documents supplied with their application.
III.2.4) Reserved contracts: No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Restricted.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
UCA 203/08.
IV.3.2) Previous notice(s) published concerning the same contract: No.
IV.3.4) Final date for receipt of tenders or requests to participate:
30.1.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or
Swedish.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: Whilst working on the contracting
authority's premises, the contractor (both own personnel and
subcontractors) may come into contact with classified EU information. As a
result, the contracting authority reserves the right to request that the
contractor furnish proof of security clearance from his national security
body. In addition, some staff may be requested to furnish comparable
personal security clearance. Details will be given in the specifications.
The attention of interested parties is drawn to the aim of this notice,
i.e. to select candidates who will have access to the specifications and
be invited to tender. They are therefore requested to submit all the
documents requested in point III.2. No additional documentation is
available at this stage of the procedure.
There is no charge for taking part in this contract procedure. The
specifications will therefore be available free of charge to those
candidates invited to tender. Likewise, the act of tendering does not give
tenderers the right either to be awarded the contract or to receive any
compensation for costs incurred. The contracting authority is under no
obligation to award a contract subsequent to this notice.
Tenders/requests to participate must be sent in writing to the address in
point I.1, quoting reference 'UCA 203/08'. Faxed or e-mailed requests to
participate must be confirmed by a letter sent before the deadline given
in point IV.3.4.
Any additional information will be available online at Consilium
Tendering, the Council of the European Union tendering platform
(https://tendering.consilium.europa.eu). Candidates are invited to submit
any questions regarding this invitation to tender via said platform. In
order to be able to submit questions and access the answers, candidates
must first register as users on Consilium Tendering.
Candidates will be notified of the outcome of their request to participate
via said platform. The specifications will also be available online to
those candidates selected (restricted invitation to tender procedure). In
order to access this information online, candidates registered as users
must also register for this call for tenders on the Consilium Tendering
platform (see point III.2.2.1).
Registration for the call is considered as part of the request to
participate.
Further information on registering as a user and for a call, as well as
the detailed instructions, can be obtained from:
https://tendering.consilium.europa.eu.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail:
ECJ.Registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001
Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
euro-ombudsman@europarl.europa.eu. URL: http://ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of notice being given to the plaintiff
or, should no notice be given, within 2 months of the date on which the
matter in question became known. A complaint made to the European
Ombudsman neither suspends this period nor opens a new period for lodging
appeals.
VI.4.3) Body from which information about the lodging of appeals may be
obtained: Council of the European Union, General Secretariat, rue de la
Loi 175, B-1048 Bruxelles/Brussel. Tel. (32-2) 281 80 62. Fax (32-2) 281
80 93. E-mail: tendering@consilium.europa.eu. URL:
https://tendering.consilium.europa.eu.
VI.5) Date of dispatch of this notice: 23.12.2008.
Please note that this notice is for your information only.
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