UK-Andover: software package and information systems

Request For Proposals

General Information
Country:   United Kingdom
City/Locality:   ANDOVER
Notice/Contract Number:   eu:332153-2008
Publication Date:   Dec 23, 2008
Deadline:   Jan 27, 2009
Buyer:   THE BOROUGH COUNCIL OF TEST VALLEY
Original Language:   English

Contact Information
Address:   THE BOROUGH COUNCIL OF TEST VALLEY
ANDOVER , Hampshire and Isle of Wight  
United Kingdom
Web Site:   www.testvalley.gov.uk

Goods, Works and Services

 

Original Text

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Notice Type: 2120
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 249/2008
, #
332153-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): The Borough Council of Test
Valley, Test Valley Borough Council, Beech Hurst, Weyhill Road, Andover,
Hampshire, Contact: Test Valley Borough Council, Beech Hurst, Weyhill
Road, Andover, Attn: J Cotterell MBCS, UK-Andover SP10 3AJ. Tel. 012 64 36
89 16. E-mail: jcotterell@testvalley.gov.uk. Fax 012 64 36 89 99.
Internet address(es):
General address of the contracting authority: www.testvalley.gov.uk.
Address of the buyer profile: http://www.testvalley.gov.uk/
default.aspx?page=245.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
The procurement of a managed Integrated Business Solution (IBS) or
Enterprise Resource Planning (ERP) service for Test Valley Borough
Council.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: Test Valley Borough Council, Beech Hurst, Weyhill
Road, Andover, Hampshire.
NUTS code: UKJ3.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The Council are
seeking to invite tenders for the supply of a managed ICT solution, hosted
at the Council’s offices, for a replacement and enhancement of the current
Financial Information System (FIS) but may be willing to consider
proposals for an alternative solution. The Council engaged consultants to
review the current FIS and the scope of its possible replacement, which
was carried out in August and September 2008. The outcome being a
recommendation to procure a managed Integrated Business Solution (IBS) or
Enterprise Resource Planning (ERP) service with the hardware hosted at the
Council’s main site.
II.1.6) Common procurement vocabulary (CPV): 48000000, 48451000,
48812000, 48440000, 48490000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: The Council propose to invite tenders
for a managed Integrated Business Solution (IBS) or Enterprise Resource
Planning (ERP) service to replace the Council’s existing Financial
Information System (FIS) with the hardware hosted at the Council’s data
centre. Go-live must be no later than 31.3.2010.
Estimated value excluding VAT: . GBP.
II.2.2) Options: Yes.
Description of these options: There will be an option to extend the
contract after the initial 5 year term by an additional period or periods
of not less than 12 months up to a maximum of a further 5 years giving a
total contract term of between 5 and 10 years. There will be an option for
tenderers to include proposals for managing the implementation, change
management and training. Tenderers will not be prejudiced if they prefer
to exclude this option for implementation and training.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 60 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: The Council may require a
guarantee from a parent company or ultimate holding company.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: It is
desirable that the tenderer holds membership of an appropriate
professional body throughout the term of the contract. Please refer to PQQ
for further information.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Please refer to PQQ for
further information. In addition an independent financial check will be
carried out using our system (N2Check).
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Please refer to PQQ for further
information. Tenderers will be required to provide evidence of experience
in similar contracts awarded in the last three years.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 6
Objective criteria for choosing the limited number of candidates: As set
out in Pre-Qualification Questionnaire, which can be obtained from address
in section 1.1.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
27.1.2009 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 2.2.2009.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 18.12.2008.
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