PL-Warsaw: framework contract for travel arrangements and organisation of conferences and meetings

Request For Proposals

General Information
Country:   Poland
City/Locality:   BARSOBIA
Notice/Contract Number:   eu:318524-2008
Publication Date:   Dec 10, 2008
Deadline:   Jan 28, 2009
Buyer:   FRONTEX
Original Language:   English

Contact Information
Address:   FRONTEX
WARSAW , Miasto Warszawa  
Poland
Email:   Click here

Goods, Works and Services

 

Original Text

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Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 240/2008
, #
318524-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Lowest price

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Frontex, attention:
Procurement Sector, Rondo ONZ 1, PL-00-124 Warsaw. Tel. (48-22) 544 95 00.
Fax (48-22) 544 95 01. E-mail: procurement@frontex.europa.eu.
Further information can be obtained at:
As in abovementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in abovementioned contact point(s).
Tenders or requests to participate must be sent to:
As in abovementioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Framework contract for travel arrangements and organisation of conferences
and meetings.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 20.
Main place of performance: PL-Warsaw.
NUTS code: PL127.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: duration in months: 24.
II.1.5) Short description of the contract or purchase(s): A framework
agreement will be signed with an experienced travel agency or other
company for complex travel and conference arrangements for Frontex. The
tender is divided into 2 lots as follows:
lot 1 — travel arrangements.
Lot 2 — organisation of conferences and meetings.
II.1.6) Common procurement vocabulary (CPV): 63000000, 63510000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Lot 1 — travel arrangements.
Lot 2 — organisation of conferences and meetings.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 24 (from the award of the contract).
Information about lots
Lot No 1
Title: Travel arrangements
1) Short description: Framework contract for travel arrangements for
Frontex staff and guests (including travel tickets and accommodation).
2) Common procurement vocabulary (CPV): 63000000, 63510000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 24 (from the award of the
contract).
Lot No 2
Title: Organisation of conferences and meetings
1) Short description: Framework contract for assistance in organisation
of various conferences and meetings outside Frontex premises.
2) Common procurement vocabulary (CPV): 63000000, 63510000.
4) Indication about different date for duration of contract or
starting/completion: Duration in months: 24 (from the award of the
contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payments shall be
made based on relevant invoices which will clearly indicate reimbursable
costs and the contractor's fee. For reimbursable costs supporting
documents must be attached.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: the
procedure is open to all entities meeting eligibility criteria in
accordance with Articles 93, 94 and 96(1) of the Financial Regulation
(Council Regulation No 1605/2002 of 25.6.2002, as last amended).
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: balance sheet or audited
financial report must be submitted for years 2006 and 2007.
Minimum level(s) of standards possibly required:
lot 1 — minimum annual turnover of EUR 500 000,
lot 2 — minimum annual turnover of EUR 100 000.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: reference letters from former
corporate clients.
Minimum level(s) of standards possibly required:
lot 1 — arrangement of at least 500 individual trips per year must be
documented,
lot 2 — organisation of at least 20 conferences during the last 3 years
must be documented.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: Lowest price.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Frontex/188/2008.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 18.1.2009.
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
28.1.2009 (16:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English, Polish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in days: 90 (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: Date: 3.2.2009 (10:00).
Place: Frontex office.
Persons authorised to be present at the opening of tenders: yes.
Tenderers' representatives.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities.
VI.5) Date of dispatch of this notice: 28.11.2008.
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