Search      Advanced Search

L-Luxembourg: EIB - Call for applications: selection of a travel agency

Request For Proposals

General Information
Country:   Luxembourg
City/Locality:   LUXEMBOURG
Notice/Contract Number:   eu:239269-2008
Publication Date:   Jul 22, 2010
Deadline:   Aug 5, 2010
Buyer:   EUROPEAN INVESTMENT BANK (EIB) AND EUROPEAN INVESTMENT FUND (EIF) MAKING UP THE EIB GROUP
Original Language:   French

Contact Information
Address:   EUROPEAN INVESTMENT BANK (EIB) AND EUROPEAN INVESTMENT FUND (EIF) MAKING UP THE EIB GROUP
LUXEMBOURG
Luxembourg

Goods, Works and Services

 

Summary

      view in:



Update: Jul 22, 2010


Notice type: BI3EC - Additional information
Regulation of Procurement: European Investment Bank, European Bank for Reconstruction and
Developement, European Monetary Institute
EU Official Journal Publication: 140/2010, #214472-2010
Referenced Document Number: 239269-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

European Investment Bank (EIB)
Cancellation of contract
EIB — Publication reference: KB-767
(Supplement to the Official Journal of the European Union, 17.9.2008,
2008/S 180-239269)
European Investment Bank (EIB) and European Investment Fund (EIF) making
up the EIB group, attention: Ms Leithmann-Früh, Head of 'Purchasing and
Administrative Services' Division, reference: KB-767, 100, boulevard
Konrad Adenauer, 2950Luxembourg, LUXEMBOURG. Tel. +352 4379-1. Fax +352
437704. E-mail: BEI.ASA@BEI.ORG
NB:
Since the invitation to tender was launched, the context has considerably
developed in terms of the Bank's current and particularly future activity,
including as regards its role outside of the European Union. Thus, the
tender documents, and more specifically, the terms of reference drawn up
at the time, were prepared during the first half of 2008 in an economic
and social context which was very different from the current situation.
Therefore, it does not take any account of the recent objectives set and
followed by the Bank, and, thus, its current requirements as regards
business trips.
A new invitation to tender procedure, reflecting more appropriately the
Bank's requirements in this new context, will be launched within a
reasonable time period which suits the Bank. This new procedure will be
published in the Official Journal of the European Union.

Original Text

      view in:

Notice Type: 0808
-
Contract notice
Regulation of Procurement: European Investment Bank, European Bank for Reconstruction and Developpement, European Monetary Institute
EU Official Journal Publication: 180/2008
, #
239269-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Investment Bank (EIB)
and European Investment Fund (EIF) making up the EIB group, attn: Ms
Leithmann-Früh, Head of 'Purchasing and Administrative Services' Division,
Ref.: KB-767, 100, boulevard Konrad Adenauer, L-2950 Luxembourg. Tel.
(352) 43 79-1. Fax (352) 43 77 04. E-mail: BEI.ASA@BEI.ORG.
Internet address(es):
General address of the contracting authority (URL): www.bei.org.
Further information can be obtained from
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Call for applications: selection of a travel agency.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 27.
Main place of performance: EIB group: European Investment Bank and
European Investment Fund.
NUTS code: LU 000.
II.1.3) The notice involves: A public contract.
II.1.4) Information on the framework agreement
II.1.5) Short description of the contract or purchase(s): The EIB group
is launching an invitation to tender procedure with a view to entering
into a contract for the provision of travel agency services. Said contract
is related to the travel requirements of EIB staff members, officials on
assignments and any other person travelling on its behalf or at its
request, and covers its headquarters in Luxembourg and all its offices
abroad.
The EIB will enter into a 2-year contract with the successful tenderer
which may be renewed by tacit agreement for 2 further 1-year periods.
Thus, the maximum contract period is 4 years.
Date scheduled for the contract to come into effect: 1.6.2009.
NB: to be eligible for participation in this invitation to tender,
applications must be sent in accordance with the information requested in
section III to the address given in point I.1.
Final date for submissions: 13.10.2008 (see point IV.3.4).
II.1.6) Common procurement vocabulary (CPV): 63500000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Price range: EUR 1 000 000–EUR 2 000
000.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Starting
1.6.2009, completion 31.5.2011.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See specifications.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Should a grouping of tenderers be
awarded the contract, the EIB group may require it to adopt a legal form
prior to contract signature. All members of the grouping will be jointly
and severally liable for performance of the contract. The grouping will be
represented by 1 tenderer who will act as its sole spokesperson.
Before the assignment begins, tenderers must obtain all the relevant
authorisations required to perform the services described and must,
throughout the entire assignment period, comply with all the laws and
provisions in force.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Legal position —
means of proof required:
— name of the country in which candidates have their head office or are
domiciled, enclosing documents evidencing this under law in their country
of residence,
— documents certifying that candidates are not in any of the situations
which would disqualify them from taking part in a contract awarded by the
European Communities. The following will be accepted as proof:
* recent extract from the judicial record or, failing this, an equivalent
document recently issued by the appropriate judicial or administrative
body in the country in which candidates reside.
Tenderers will be disqualified from this invitation to tender procedure if
any of the exclusion criteria — regardless of which — stipulated under
Article 45 of Council Directive 2004/18/EC of 31.3.2004 on the
coordination of procedures for the award of public works contracts, public
supply contracts and public service contracts apply to them, namely if:
(a) they are bankrupt or being wound up, their affairs are being
administered by the court, they have entered into an arrangement with
creditors, they have suspended business activities or they are in any
analogous situation arising from a similar procedure under national laws
or regulations;
(b) they are the subject of proceedings for a declaration of bankruptcy,
for winding up, for administration by the courts, for an arrangement with
creditors or for any similar procedure under national laws or regulations;
(c) they have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata in accordance
with the legal provisions of the country;
(d) they have been guilty of grave professional misconduct proven by any
means the contracting authorities can justify;
(e) they have not fulfilled their obligations relating to the payment of
social-security contributions or taxes in accordance with the legal
provisions of their country of residence or those of the country of the
contracting authority;
(f) they have been sentenced by final judgment, and the contracting
authority is aware of this fact, for 1 or more of the reasons listed
below:
(i) involvement in a criminal organisation, as defined in Article 2(1) of
Council Joint Action 98/733/JHA (20);
(ii) corruption, as defined in Article 3 of the Council Act of 26.5.1997
(21) and Article 3(1) of Council Joint Action 98/742/JHA (22)
respectively;
(iii) fraud within the meaning of Article 1 of the Convention relating to
the protection of the financial interests of the European Communities
(23);
(iv) money laundering, as defined in Article 1 of Council Directive
91/308/EEC of 10.6.1991 on prevention of the use of the financial system
for the purpose of money laundering (24);
(g) they are guilty of serious misrepresentation in supplying the
information required by the contracting authority in order to take part in
this invitation to tender, or they fail to supply such information.
Tenderers must show that none of the aforementioned cases applies to them
by providing the following proof:
(a) for points (a), (b), (c) and (f), relevant extract(s) from the
judicial record or, failing this, an equivalent document(s) issued by the
appropriate judicial or administrative body in the tenderers' country of
residence. Such extracts or equivalent documents must be the most recent
ones available. In accordance with national legislation in the country in
which tenderers reside, the documents must refer to legal entities and/or
natural persons; in this latter case, they must refer to the person(s)
authorised to represent the tenderer and sign the framework contract
should the tender be accepted;
(b) for point (e): the most recent certificates issued by appropriate tax
and social-security bodies in the country in which tenderers reside. Where
certificates of this type are not issued in the country concerned, they
may be replaced by a statement under oath or by a solemn declaration made
before an appropriate judicial or administrative body, a notary or a
qualified professional organisation in said country. The statement
provided must be less than 4 months old on the final date for submission
of tenders. In accordance with national legislation in the country in
which tenderers reside, the documents must refer to legal entities and/or
natural persons; in this latter case, they must refer to the person(s)
authorised to represent the tenderers and sign the contract should the
tender be accepted;
(c) for points (d) and (g), a solemn declaration attesting that tenderers
have not been guilty of any professional misconduct and that they have
complied, in good faith and without making any false statements, with all
requests for information in respect of this invitation to tender. The
solemn declaration must be less than 4 months old on the final date for
submission of tenders and signed by the person(s) authorised to represent
the tenderers and sign the contract should the tender be accepted.
III.2.2) Economic and financial capacity: Economic and financial capacity
will be assessed by examining the following documents to be submitted by
candidates:
— copy of the balance sheets for the past 3 years, showing the annual
pre-tax profit.
If, for a valid reason, candidates are unable to provide them, they must
enclose a statement as to annual pre-tax profits for the past 3 years.
If the balance sheets or the statement show an average loss over the past
3 years, then candidates must provide another document as proof of their
financial and economic standing, such as appropriate bank references or
proof of professional risk insurance cover,
— statement as to the overall annual turnover achieved over the past 3
financial years,
— a statement as to the annual turnover relating solely to travel agency
activities achieved over the past 3 financial years, with invoicing
amounts broken down as follows:
(a) air transport;
(b) rail transport;
(c) hotel services;
(d) car hire;
(e) package travel deals (tour operator);
(f) other (to be specified).
Specific minimum requirements (where applicable):
for this point, candidates must provide proof of a minimum annual turnover
of EUR 1 000 000 000 relating solely to travel agency activities.
III.2.3) Technical capacity: Technical capacity will be assessed by
examining the following documents to be submitted by candidates:
— the resources the company has available for the provision of travel
agency services, in particular the number of staff and their
qualifications in the country(ies) where the company is established
(within and outside Europe) as well as the network of agencies owned by it
and of franchise holders within and outside Europe,
— resources relating to, and experience of implementing and being involved
with Self-Booking Tools and similar in Europe, as well as the number of
user profiles issued and the average rate of uptake over the past 3
financial years. The company must also give details of the Management
Information Systems (MIS) resources, in particular IT resources, that it
has available,
— list of the main services similar to the ones in this notice provided
over the past 3 years, detailing the volume of services provided, the
dates, and the beneficiaries thereof.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to service contracts
III.3.1) Execution of the service is reserved for a particular
profession: No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for execution of the service
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Number of operators envisaged: 5.
Objective criteria for choosing the limited number of candidates:
candidates will be selected on the following criteria:
(1) economic and financial capacity, as in point III.2.2:
selection will be based on the information required in point III.2.2;
(2) professional capacity, as in point III.2.3:
selection will be based on the information required in point III.2.3;
(3) technical capacity, as in point III.2.3:
selection will be based on the information required in point III.2.3.
Candidates should note that failure to provide the information required
may lead to their application being rejected.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
KB-767.
IV.3.2) Previous notice(s) published concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents,
or descriptive document: Charge for documents: no.
IV.3.4) Final date for receipt of tenders or requests to participate:
13.10.2008 (23:59).
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English or French.
IV.3.7) Minimum time frame during which the tenderer must maintain his
tender: Duration in days: 180 (from the date stated for receipt of
tenders).
IV.3.8) Conditions for opening tenders: Place: European Investment Bank.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures
VI.4.2) Lodging of appeals
VI.4.3) Body from which information about the lodging of appeals may be
obtained
VI.5) Date of dispatch of this notice: 5.9.2008.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.