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B-Brussels: UCA 188/07 — security cabinets for protection of classified information

Request For Proposals

General Information
Country:   Belgium
City/Locality:   BRYJELLES
Notice/Contract Number:   eu:192455-2008
Publication Date:   Dec 20, 2008
Deadline:   Aug 21, 2008
Buyer:   COUNCIL OF THE EUROPEAN UNION
Original Language:   French

Contact Information
Address:   COUNCIL OF THE EUROPEAN UNION
BRUSSELS
Belgium
Email:   Click here

Goods, Works and Services

 

Original Text

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Notice Type: CONS
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 144/2008
, #
192455-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Supplies
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Council of the European Union,
General Secretariat, attn: Procurement Coordination Unit, Office 1070 KL
77, Rue de la Loi 175, B-1048 Bruxelles/Brussel. Tel. (32-2) 281 80 62.
Fax (32-2) 281 80 93. E-mail: tendering@consilium.europa.eu.
Internet address(es):
General address of the contracting authority:
https://tendering.consilium.europa.eu.
Further information can be obtained from:
Aforementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Council of the European Union, General Secretariat, Rue de la Loi 175.
Address for deliveries by hand/private courier: Chaussée d'Etterbeek 70,
quai de déchargement, B-1048 Bruxelles/Brussel (from 9:00 to 16:00).
Requests to participate sent by e-mail or fax must be confirmed by letter,
to: Procurement Coordination Unit, Office 1070 KL 77, B-1048
Bruxelles/Brussel. Tel. (32-2) 281 80 62. Fax (32-2) 281 80 93. E-mail:
tendering@consilium.europa.eu. URL: https://tendering.consilium.europa.eu.
I.2) Type of contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
UCA 188/07 — security cabinets for protection of classified information.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: B-Bruxelles/Brussel and the surrounding area.
NUTS code: BE1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on the framework agreement: Framework agreement with
a single operator.
Duration of the framework agreement: 4 years.
II.1.5) Short description of the contract or purchase(s): This contract
involves supplying security cabinets to the Council of the European Union.
Said cabinets are to be used as security furniture and must be at least
S1-level approved in accordance with standard EN 14450 and fitted with a
Class B high-security self-powered electronic lock in accordance with
standard EN 1300.
II.1.6) Common procurement vocabulary (CPV): 28521300, 36121120,
28631100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The supply covers delivery of an
estimated 100 cabinets during the first year and an estimated total of 250
cabinets throughout the entire contract term.
II.2.2) Options: Yes.
Description of these options: following the first 1-year period, the
contract may be renewed for up to 3 further 1-year periods.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: To be stated in the
specifications which will be sent to the candidates selected.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: To be stated in the
specifications which will be sent to the candidates selected.
III.1.3) Legal form to be taken by the grouping of economic operators to
whom the contract is to be awarded: Participation is open to all legal
entities participating either individually or as part of a
grouping/consortium of candidates.
A consortium may be a permanent grouping existing in law or an unofficial
grouping created for a specific contract. All the members of a
grouping/consortium (i.e. lead company and all other partners) must be
jointly and severally liable vis-à-vis the contracting authority.
Groupings/consortia must state the name of the lead company and the name
of the person responsible for overseeing the contract. They must also
furnish a copy of the documents (power of attorney) authorising said
company or person to tender or to sign a contract on behalf of the
grouping/consortium.
Subcontracting will be permitted in accordance with the conditions set out
in the invitation to tender documents.
Candidates must state clearly in their application which supplies,
services and/or works will be subcontracted and the reasons for which they
are using subcontractors.
Subcontractors' names, roles and responsibilities must be clearly
specified in the application.
All members of the groupings (or consortia), subcontractors included, must
comply with the same exclusion and selection criteria.
Groupings must furnish the necessary solemn declaration, and supporting
documents and information in the event they are awarded the contract, for
each individual member (grouping member/subcontractor/lead candidate).
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
candidates are requested to submit an application package containing the
documents specified below (points III.2.1, III.2.2 and III.2.3). All
documents submitted must be recent ones (less than 3 months old at date of
publication of this notice). Insufficient information or missing
documentation may lead to the application being rejected.
Legal position — documents required:
in accordance with Article 93 of the Financial Regulation applicable to
the general budget of the European Communities, candidates will be
disqualified from participating in the contract if they:
(a) are bankrupt or being wound up, if their affairs are being
administered by the court or if they have entered into an arrangement with
creditors, if they have suspended business activities, if they are the
subject of proceedings of this nature or if they are in any analogous
situation arising from a similar procedure under national laws or
regulations;
(b) have been convicted of an offence concerning their professional
conduct by a judgment which has the force of res judicata;
(c) have been guilty of grave professional misconduct proven by any means
which the contracting authorities can justify;
(d) have not fulfilled their obligations to pay social-security
contributions or taxes in accordance with the legal provisions of their
country of residence or with those of the country of the contracting
authority, or those of the country where the contract is to be carried
out;
(e) have been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) are currently the subject of an administrative penalty (exclusion from
contracts financed from the budget of the European Communities for a
maximum period of 10 years):
— either because they have been guilty, during another contract procedure,
of misrepresentation in furnishing the information required by the
contracting authority in order to take part in the contract in question,
or have not furnished said information,
— or because they have been declared to be in serious breach of contract
following another contract procedure.
In addition, candidates will be excluded from contract award if, at the
time of the procurement procedure, they:
(g) are in a situation where interests conflict;
(h) are guilty of misrepresentation in furnishing the information required
by the contracting authority in order to take part in the contract, or
have not furnished said information. Candidates may provide proof that
none of these exclusion cases applies to them by:
— either enclosing with their request to participate a solemn declaration,
duly signed and dated by a legal representative of the company, clearly
specifying that they are not in any of the situations mentioned in points
(a), (b), (c), (d), (e), (f), (g) and (h). The form for this solemn
declaration can be found on the Council's web site
(https://tendering.consilium.europa.eu/forms.aspx). In this case, the
candidate to whom the contract will be awarded must furnish the means of
proof listed hereafter in support of his solemn declaration at the end of
the procedure (within 10 working days of notification of contract award
and before contract signature):
— or furnishing, at the request to participate stage, documentary evidence
covering points (a), (b), (d) and (e) and a solemn declaration covering
points (c), (f), (g) and (h) (for the solemn declaration form see:
https://tendering.consilium.europa.eu/forms.aspx). The Secretariat will
accept, as sufficient proof that candidates are not in any of the
situations specified in points (a), (b) or (e), an extract from the
judicial record or, failing this, an equivalent document issued by a
judicial or administrative body in their country of origin or provenance,
showing that these requirements have been met. The Secretariat will
accept, as sufficient proof that tenderers are not in the situation
specified in point (d), a certificate issued by the appropriate body in
the country concerned. Should the document or certificate referred to
above not be issued in the country concerned, it may be replaced by a
statement under oath or, failing this, a solemn declaration made by the
interested parties before a judicial or administrative body, a notary or a
qualified professional body in their country of origin or provenance. In
accordance with national legislation in the country in which candidates
reside, the aforementioned documents apply to legal entities and/or
natural persons including, should the Secretariat deem this necessary,
company directors or any person with powers of representation,
decision-making or control in relation to the tenderers.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
candidates must enclose the following documents with their request to
participate, so that their minimum economic capacity can be assessed:
1. registration form for a Call duly signed and dated by a person
legitimately authorised to represent the company. To complete this form,
candidates must register for this Call for tenders on Consilium Tendering,
the Council of the European Union tendering platform
(https://tendering.consilium.europa.eu). The procedure is as follows:
(a) if you are not yet registered as a user, click on 'Register' and key
in your particulars, user name and the password of your choice;
(b) click on 'Register for a call' in the 'Actions' menu on the right hand
side of the screen;
(c) select the Call (UCA 188/07);
(d) complete the registration form for a Call by keying in details of the
company you represent;
(e) submit the form and print it;
2. certificate of enrolment on the professional or trade register or a
statement under oath or a certificate in accordance with conditions laid
down in the Member State in which they reside;
3. bank certificate stating the company's financial situation;
4. copy of the balance sheets and operating accounts, or other supporting
documents, for the past 3 years;
5. statement as to overall turnover and turnover for the supplies and
services referred to in the contract, realised over the past 3 financial
years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating whether requirements have been met:
candidates must enclose the following documents with their request to
participate, so that their minimum technical capacity can be assessed:
1. documents attesting to their professional standing and technical
capacity and to at least 3 years' professional experience of the type of
supplies required;
2. list of the principal goods supplied over the past 3 years which were
similar to those required. Candidates are to specify, for each contract
mentioned, the values, dates and names and particulars of the public or
private recipients involved. Furthermore, candidates must provide detailed
information on the nature and quantity of the goods supplied under the
principal contracts;
3. statement as to candidates' average annual manpower and the number of
managerial staff during the past 3 years;
4. description of candidates' technical and logistics installations and
measures taken to ensure the quality of the products supplied; candidates
must furnish, in particular, information on the resources and
infrastructure available for performance of the contract and for
after-sales support;
5. catalogue for goods corresponding to those required.
Candidates should enclose a table of contents with their request to
participate, listing the documents supplied with their application.
III.2.4) Reserved contracts: No.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Restricted.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
UCA 188/07.
IV.3.2) Previous notice(s) published concerning the same contract: No.
IV.3.4) Final date for receipt of tenders or requests to participate:
21.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish or
Swedish.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: Whilst working on the contracting
authority's premises, the contractor (both own personnel and
subcontractors) may come into contact with classified EU information. As a
result, the contracting authority reserves the right to request that the
contractor furnish proof of security clearance from his national security
body. In addition, some staff may be requested to furnish comparable
personal security clearance. Details will be given in the specifications.
The attention of interested parties is drawn to the aim of this notice,
i.e. to select candidates who will receive the specifications and be
invited to tender. Therefore, they are requested to submit the information
required in point III.2, following the procedures in point IV.3. There is
no charge for taking part in this contract procedure. The specifications
will therefore be available free of charge to those candidates invited to
tender. Likewise, the act of tendering does not give tenderers the right
either to be awarded the contract or to receive any compensation for costs
incurred. The contracting authority is under no obligation to award a
contract subsequent to this notice. Requests to participate must be sent
in writing to the address in point I.1, quoting reference 'UCA 188/07'.
Faxed or e-mailed requests to participate must be confirmed by a letter
sent before the deadline given in point IV.3.4. Any additional information
will be available online at Consilium Tendering, the Council of the
European Union tendering platform (https://tendering.consilium.europa.eu).
Candidates are invited to submit any questions regarding this invitation
to tender via said platform. In order to be able to submit questions and
access the answers, candidates must first register as users on Consilium
Tendering. Candidates will be notified of the outcome of their request to
participate via said platform. The specifications will also be available
online to those candidates selected (restricted invitation to tender
procedure). In order to access this information online, candidates
registered as users must also register for this call for tenders on the
Consilium Tendering platform (see point III.2.2.1). Registration for the
call is considered as part of the request to participate. This is a
restricted invitation to tender. No further documents can be obtained at
this stage. The specifications will be sent to shortlisted candidates
only. Further information on registering as a user and for a call, as well
as the detailed instructions, can be obtained from:
https://tendering.consilium.europa.eu.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg.
Tel. (352) 43 03-1. Fax (352) 43 37 66. E-mail:
ECJ.Registry@circa.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
European Ombudsman, 1, avenue du Président Robert Schuman, BP 403, F-67001
Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
euro-ombudsman@europarl.europa.eu. URL:
http://www.euro-ombudsman.europa.eu.
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: within 2 months of notice being given to the plaintiff
or, should no notice be given, within 2 months of the date on which the
matter in question became known. A complaint made to the European
Ombudsman neither suspends this period nor opens a new period for lodging
appeals.
VI.4.3) Body from which information about the lodging of appeals may be
obtained: Council of the European Union, General Secretariat, Rue de la
Loi 175, B-1048 Bruxelles/Brussel. Tel. (32-2) 285 80 62. Fax (32-2) 285
80 93. E-mail: tendering@consilium.europa.eu. URL:
https://tendering.consilium.europa.eu.
VI.5) Date of dispatch of this notice: 15.7.2008.




Update: Dec 20, 2008


Notice Type: CONS
-
Additional information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 248/2008
, #
329993-2008
Referenced Document Number: 192455-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Notice of information on an incomplete procedure
('Supplement to the Official Journal of the European Union' No S 144 of
26.7.2008, restricted procedure, 192455-2008)
Council of the European Union, General Secretariat, attention: Procurement
Coordination Unit, Office 1070 KL 77, rue de la Loi 175, B-1048
Bruxelles/Brussel. Tel. (32-2) 281 80 62. Fax (32-2) 281 80 93. E-mail:
tendering@consilium.europa.eu.
Information on incomplete awarding procedure:
The awarding procedure has been declared unsuccessful.
The contract may be the object of a re-publication.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.