IRL-Dublin: accounting and auditing services

Request For Proposals

Country:

Ireland

City/Locality:

DOYBLINO

Notice/Contract Number:

eu:183437-2008

Publication Date:

Jul 17, 2008

Deadline:

Aug 11, 2008

Buyer:

COMMISSION FOR TAXI REGULATION

Original Language:

English

Address:

COMMISSION FOR TAXI REGULATION
DUBLIN, IRELAND
Ireland

Web Site:

www.taxiregulator.ie

view in:

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 137/2008
, #
183437-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Commission for Taxi
Regulation, 35, Fitzwilliam Square, Attn: Sarah Bowie, IRL-Dublin 2. Tel.
016 59 38 00. E-mail: procurement@taxiregulator.ie. Fax 016 59 38 01.
Internet address(es):
General address of the contracting authority: www.taxiregulator.ie.
Address of the buyer profile: http://www.etenders.gov.ie/search/
Search_AuthProfile.aspx?ID=AA7181.
Further information can be obtained at: Commission for Taxi Regulation,
35, Fitzwilliam Square, Attn: Sarah Bowie, IRL-Dublin 2. Tel. 016 59 38
00. E-mail: procurement@taxiregulator.ie. Fax 016 59 38 01. URL:
www.taxiregulator.ie.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
Commission for Taxi Regulation, 35, Fitzwilliam Square, Attn: Sarah Bowie,
IRL-Dublin 2. Tel. 016 59 38 00. E-mail: procurement@taxiregulator.ie. Fax
016 59 38 01. URL: www.taxiregulator.ie.
Tenders or requests to participate must be sent to: Commission for Taxi
Regulation, 35, Fitzwilliam Square, Attn: Sarah Bowie, IRL-Dublin 2. Tel.
016 59 38 00. E-mail: procurement@taxiregulator.ie. Fax 016 59 38 01. URL:
www.taxiregulator.ie.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Body governed by public law.
General public services.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Frameworks for provision of accounting and supporting services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 9.
Main place of performance: Ireland.
NUTS code: IE.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT:
Range: between 50 000 and 550 000 EUR.
II.1.5) Short description of the contract or purchase(s): The Commission
for Taxi Regulation invites expressions of interest from competent service
providers in order to be considered for a tender list to provide
accounting services to the Commission.
The Commission wishes to establish two single-operator framework
agreements, for a duration of 4 years, for the outsourcing of all its
operational and strategic accountancy services. The agreements will be
based on initial contracts for the following:
— Lot 1: Provision of financial management support services,
— Lot 2: Provision of internal audit services.
Lot 1: Financial Management Support Services to include:
Payroll administration, invoice and Travel & Subsistence claims
processing, monthly reconciliations of bank accounts, suppliers, petty
cash and credit cards, preparation of Professional Services Witholding Tax
returns, regular reviews of income and expenditure, preparation of
year-end accounts, financial advice and general financial advice.
Lot 2: Internal Audit Services to include:
Annual audit of day-to-day operational accountancy procedures, ad hoc
audits of specific procedures, reports to management team, recommendations
for improvements and audit of any third parties acting on behalf of the
Commission in accordance with contractual provisions.
It is emphasized that it is not possible to tender for Lot 1 and Lot 2.
Application must be made for one or other of the lots.
Interested parties must complete and return the qualification
questionnaire for the relevant lot available to download from the
www.etenders.gov.ie website.
Note: Further information and additional documentation relating to this
notice may be available on the eTenders Web Site at
http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=68903.
II.1.6) Common procurement vocabulary (CPV): 74121000, 74121100,
74121250.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Lot 1: Financial Management Support
Services: €250 000-€400 000 over lifetime of framework.
Lot 2: Internal Audit Service: €50 000-€150 000 over lifetime of
framework.
II.2.2) Options: No.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: A grouping, if successful, must be
prepared to contract as a single entity having joint and several
liability.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Interested
parties must complete and return the qualification questionnaire available
to download from www.etenders.gov.ie in order to be considered for
inclusion on the tender list.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: Interested parties must
complete and return the qualification questionnaire available to download
from www.etenders.gov.ie in order to be considered for inclusion on the
tender list.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: Interested parties must complete and
return the qualification questionnaire available to download from
www.etenders.gov.ie in order to be considered for inclusion on the tender
list.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number:
Objective criteria for choosing the limited number of candidates:
Qualification questionnaires for each lot will be evaluated in accordance
with the criteria and rules set out in the questionnaires, with at least
the top 5 scoring candidates for each lot being invited to tender (subject
to that number meeting the qualification criteria).
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.4) Time-limit for receipt of tenders or requests to participate:
11.8.2008 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 18.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English. Irish Gaelic.
SECTION VI: COMPLEMENTARY INFORMATION
VI.3) ADDITIONAL INFORMATION: The Commission will not be responsible for
any costs, charges or expenses incurred by candidates or tenderers
involved in this contract award process.
Contract award may be subject to approval by the competent authorities.
THE FOI Act applies to the Commission for Taxi Regulation and therefore
all candidates should indicate whether any of the information provided by
them in the course of this procedure is to be treated as sensitive
commercial information which should remain confidential to the Commission.
The successful tenderer(s) will be required to furnish a valid tax
clearance certificate from the Irish Revenue Commissioners.
Contract award may be subject to clarification interview.
The Commission are establishing single party framework agreement(s) for a
period of 4 years. As and when the Commission has a subsequent requirement
within the field of the lot in question they will consult the single
member of the framework agreement(s) in writing with a request to provide
a supplementary tender covering the new contract area.
All contracts awarded under the framework agreements will be subject to
regular and satisfactory performance review in addition to compliance with
a Service Level Agreement to be signed at the contract award stage.
Admittance to the framework agreement will be subject to the successful
tenderer(s) formal acceptance of the Commission's framework terms and
conditions, which will be issued in draft form as part of the tender
documents.
(ET Ref:68903).
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: The High Court, The Four
Courts, IRL-Dublin 7. URL: www.courts.ie.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 14.7.2008.

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IRL-Dublin: accounting and auditing services

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