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ZW-Harare: EDF — supply, delivery and commissioning of: vehicles; motor bikes; photocopier machines; desk and laptop computers, faxes, printers; LCD projectors; televisions and DVD players; autoclaves; glassware; microscopes; office and classroom furniture; miscellaneous training equipment

Request For Proposals

General Information
Country:   Zimbabwe
City/Locality:   CHARARE
Notice/Contract Number:   eu:133578-2008
Publication Date:   Nov 15, 2008
Deadline:   Nov 30, 2008
Buyer:   MINISTRY OF FINANCE
Original Language:   English

Contact Information
Address:   MINISTRY OF FINANCE
HARARE
Zimbabwe

Goods, Works and Services

 

Original Text

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Notice Type: 0708
-
Contract notice
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 100/2008
, #
133578-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Not defined

Summary:
Harare, Zimbabwe
Supply procurement notice
1. Publication reference: EuropeAid/126432/D/SUP/ZW
2. Procedure: International open tender.
3. Programme: Vital health services support programme: 9 ACP ZIM 5.
4. Financing: Financing Agreement No 9441/ZIM.
5. Contracting authority: National Authorising Officer (NAO) of Zimbabwe.
Contract specifications
6. Description of the contract: The wide-ranging types of supplies sought
are to support the joint Zimbabwe Association of Church-related Hospitals
(ZACH) and Ministry of Health and Child Welfare (MoHCW) training component
of the 'Vital health services support' programme (VHSSP), comprising of 4
main sectors: primary care nurse (PCN) training, pharmacy technician
training and training and upgrading of laboratory technicians and X-ray
operators. The contract will be managed by the NAO-designated organisation
ZACH. Deliveries of the specified supplies are to be made to the ZACH
offices at 160 Baines Avenue in Harare within a period of 3 months and in
any case before the 30.11.2008. Autoclaves will have to be delivered and
installed, throughout the country at training institutions.
7. Number and titles of lots: The supplies are divided into 9 lots.
Suppliers can bid for 1, several, or all complete lots. Distribution,
description and indications of quantities of items in lots is as follows:
lot No 1: motor vehicles — quantity 3;
lot No 2: motor bikes — quantity 20;
lot No 3: photocopier machines — quantity 4;
lot No 4: desktop computers — quantity 94, laptop computers — quantity 15,
fax machines — quantity 20, laser jet printer machines — quantity 19,
digital LCD projector machines — quantity 15 and toner cartridges —
quantity 43;
lot No 5: colour televisions — quantity 19 and DVD players — quantity 20;
lot No 6: autoclaves — quantity 18;
lot No 7: miscellaneous glassware 19 items, microscopes — quantity 20,
miscellaneous laboratory items (spatula and gloves — 3 items);
lot No 8: office and classroom furniture: book shelves — quantity 52,
bulbs — quantity 430, chairs — quantity 473, desks — quantity 367, flip
chart stands — quantity 19, heaters — quantity 39, notice boards —
quantity 55, tables — quantity 36, trolleys — quantity 19;
lot No 9: miscellaneous training equipment (28 items).
Terms of participation
8. Eligibility and rules of origin: Participation in tendering is open on
equal terms to natural and legal persons (participating either
individually or in a grouping (consortium) of tenderers) from ACP States
and Member States of the European Union contributing to the European
Development Fund and international organisations as authorised by the
instrument applicable to the programme under which the contract is
financed (see also item 22 below). All goods supplies under this contract
must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the effect
that they are not in any of the situations listed in point 2.3.3 of the
'Practical Guide to contract procedures for EC external actions'.
10. Number of tenders: Tenderers may submit only 1 tender per lot.
Tenders for parts of a lot will not be considered. Any tenderer may state
in its tender that it would offer a discount in the event that its tender
is accepted for more than 1 lot. Tenderers may not submit a tender for a
variant solution in addition to their tender for the supplies required in
the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of:
lot No 1: motor vehicles (EUR 750);
lot No 2: motor bikes (EUR 750);
lot No 3: photocopier machines (EUR 120);
lot No 4: desktop computers, laptop computers, fax machines, laser jet
printer machines, digital LCD projector machines and toner cartridges (EUR
1 550);
lot No 5: colour televisions — quantity 19 and DVD players (EUR 80);
lot No 6: autoclaves (EUR 540);
lot No 7: miscellaneous glassware, microscopes, miscellaneous laboratory
items (spatula and gloves) (EUR 280);
lot No 8: office and classroom furniture: book shelves, bulbs, chairs,
desks, flip chart stands, heaters, notice boards, tables, trolleys (EUR
750);
lot No 9: miscellaneous training equipment (EUR 860);
when submitting their tender. This guarantee will be released to
unsuccessful tenderers once the tender procedure has been completed and to
the successful tenderer(s) upon signature of the contract by all parties.
This guarantee will be called upon if the tenderer does not fulfil all
obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later than
30 days after the tenderer receives the contract signed by the contracting
authority. If the selected tenderer fails to provide such a guarantee
within this period, the contract will be void and a new contract may be
drawn up and sent to the tenderer which has submitted the next best
compliant tender.
13. Information meeting and/or site visit: No information meeting is
planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of implementation: All supplies shall be delivered within 60
days (for lots 3, 4, 5, 6, 7, 8, 9) and within 90 days (for lots 1, 2)
from the date of signature of the contact.
Selection and award criteria
16. Selection criteria: To be eligible for participation in this tender
procedure, tenderers must prove to the satisfaction of the contracting
authority that they comply with the necessary legal, technical and
financial requirements and have the wherewithal to carry out the contract
effectively.
Natural persons, companies or undertakings meeting the conditions set out
in Section 2.3.3 of the 'Practical Guide to contract procedures for EC
external actions' are excluded from participation in and the award of
contracts. Tenderers or candidates who have been guilty of making false
declarations will also incur financial penalties and exclusion in
accordance with Section 2.3.5 of the Practical Guide.
The following selection criteria will be applied to tenderers. In the case
of tenders submitted by a consortium, these selection criteria will be
applied to the consortium as a whole:
1) Economic and financial capacity of tenderer (based on i.e. item 3 of
the tender form for a supply contract):
(a) the average annual turnover of the tenderer must exceed the financial
proposal of the tender.
2) Professional capacity of tenderer (based on i.e. items 4 and 5 of the
tender form for a supply contract):
(a) the tenderer has at least 4 staff working permanently in the field
related to this contract.
3) Technical capacity of tenderer (based on i.e. items 5 and 6 of the
tender form for a supply contract):
(a) the tenderer has worked successfully on at least 1 project of similar
amount in fields related to this contract in the past 5 years.
17. Award criteria: Price. The contract shall be awarded to the lowest
compliant tender in respect of the technical specification of Annex II and
III of the tender document.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address: http://ec.europa.eu/europeaid/cgi/
frame12.pl. The tender dossier is also available for collection from the
contracting authority:
Ministry of Finance, National Authorising Officer, New Government Complex,
Cr. Samora Machel, Avenue and 4th Street, Office E 614, 5th floor
Causeway, Harare, Zimbabwe. Tel. (263-4) 79 65 78. Fax (263-4) 79 65 78.
Tenders must be submitted using the standard tender form for a supply
contract included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in writing
to jmusvosvi@nao.co.zw, or/and the address above (mentioning the
publication reference shown in item 1) at least 21 days before the
deadline for submission of tenders given in item 19. The contracting
authority must reply to all tenderers' questions at least 11 days before
the deadline for submission of tenders. Eventual clarifications to the
tender dossier shall be published on the EuropeAid web site at
http://ec.europa.eu/europeaid/cgi/frame12.pl.
19. Deadline for submission of tenders: 7.7.2008 (10:00), Harare time.
Any tender received after this deadline will not be considered.
20. Tender opening session: 7.7.2008 (10:30) at the 5th Floor Accountant
General's Boardroom, B Block, Room B613, Ministry of Finance, National
Authorising Officer, New Government Complex, Corner 4th Street/Samora
Machel Avenue, Harare, Zimbabwe.
21. Language of the procedure: All written communications for this tender
procedure and contract must be in English.
22. Legal basis: ACP–EC Partnership Agreement signed at Cotonou on
23.6.2000 as amended on 25.6.2005.
Decision No 2/2002 of the ACP–EC Council of Ministers published in OJ L
320 of 23.11.2002.




Update: Jul 4, 2008


Notice Type: 0708
-
Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 128/2008
, #
169164-2008
Referenced Document Number: 133578-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Not defined

Summary:
Location — Southern Africa/Zimbabwe
Corrigendum of contract notice number EuropeAid/126432/D/SUP/ZW
('Supplement to the Official Journal of the European Union' No S 100 of
24.5.2008, open procedure, 133578-2008)
Ministry of Finance, National Authorising Officer, New Government Complex,
Cr. Samora Machel, Avenue and 4th Street, Office E 614, 5th floor
Causeway, Harare, Zimbabwe. Tel. (263-4) 79 65 78. Fax (263-4) 79 65 78.
Note:
Tenderers are hereby advised that a notice of correction to the
instructions to tenderers will be available.




Update: Nov 15, 2008


Notice Type: 0708
-
Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 223/2008
, #
296067-2008
Referenced Document Number: 133578-2008
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Not defined

Summary:
Vital health services support programme (VHSSP)
Cancellation of a supply tender procedure
('Supplement to the Official Journal of the European Union' No S 100 of
24.5.2008, open procedure, 133578-2008)
1. Publication reference: EuropeAid/126432/D/SUP/ZW
2. Date of publication: 24.5.2008.
3. Programme: 9 EDF.
4. Contracting authority: National Authorising Officer of Zimbabwe, NAO,
Ministry of Finance, Harare, Zimbabwe.
5. Other information: 4 of the 9 lots could not be awarded for the
following reasons:
— technically compliant tenders exceeded the financial resources for lots
1, 6, 7 and 9.
Notes:
Should a new tender procedure be launched for this project, a new
procurement notice will be published.
Natural or legal persons interested should not therefore send proposals or
requests for information at this stage.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.