DOT COMPUTERIZATION PROJECT - PHASE 1

Request For Proposals

General Information
Country:   Philippines
City/Locality:   Metro Manila
Notice/Contract Number:   phl:612807
Publication Date:   May 17, 2008
Deadline:   Jul 4, 2008
Buyer:   DEPARTMENT OF TOURISM
Original Language:   English

Contact Information
Address:   June J Garduque
BAC Secretariat/ITO II
T.M. Kalaw St.,
Ermita,
Manila , Metro Manila   1000
Philippines
Telephone:   63-2-5233564
Fax:   63-2-5241379
Email:   Click here

Goods, Works and Services

 

Original Text

      view in:

DOT IAEB No. 2008-004


INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB)

The Department of Tourism (DOT) through its Bids and Awards Committee (BAC), invites Phil-GEPS registered IT solution providers/developers to apply for eligibility and shortlisting and if found eligible and shortlisted, to bid for the hereunder project:

Name of Project : DOT Computerization Project Phase 1
Brief Description :This shall be the development, implementation and support/maintenance of the
various critical information/application systems of the DOT (i.e.
information/application systems, hardware and other peripheral devices and
solutions). This is a one (1) Lot bid.
Approved Budget
for the Contract : Php 33,000,000.00 (inclusive of all applicable taxes)

Contract Duration: Development period is eight (8) months.
Technical Support and Maintenance of three (3) years

Eligibility of prospective bidders shall be checked using a non-discretionary "pass/fail" criteria. Shortlisting of eligible IT solution providers/developers will be done based on the following criteria: (a) applicable experience of the solution provider/developer; (b) qualification of personnel who will be assigned to the job and (c) current workload relative to capacity. Only seven (7) eligible bidders shall make up the shortlist. The evaluation procedure to be adopted shall be Quality-Cost Based Evaluation (QCBE). Weights: Technical Proposal (70%) and Financial Proposal (30%).

All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Pre-Bidding Conference(s), Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of R.A. 9184 and its Implementing Rules and Regulation (IRR).

The schedule of activities is as follows:

Activities / Schedule
1. Deadline for Submission of Letter of Intent (LOI)
Until 5:00 p.m. only (22 May 2008)

2. Issuance of Eligibility Requirements Checklist/Sample Forms
Upon submission of Letter of Intent (LOI)

3. Submission of Eligibility Requirements
Until 1:00 p.m. only ( 02 June 2008)
3rd Flr. Rm. 314, DOT Bldg. T.M. Kalaw St. Ermita, Manila

4. Checking of Eligibility Requirements/Eligibility Check
(2:00 pm) 02 June 2008
DOT Auditorium, 4th Floor, DOT Building, T.M. Kalaw, Manila

5. Results of Shortlisting of Eligible Bidders
09 June 2008

6. Issuance of Bid Documents to Shortlisted Eligible Bidders
10-13 June 2008 (8:00 am - 5:00 pm only)
3rd Flr. Rm. 314, DOT Bldg. T.M. Kalaw St. Ermita, Manila

7. Pre-bid Conference and Briefing w/ Shortlisted Eligible Bidders
(2:00 pm) 16 June 2008
DOT Auditorium, 4th Floor, DOT Building, T.M. Kalaw, Manila

8. Site Visit/Inspection
17 June 2008 (9:00 a.m. onwards)

9. Submission of Technical and Financial Proposals
Until 1:00 pm only (03 July 2008)
3rd Flr. Rm. 314, DOT Bldg. T.M. Kalaw St. Ermita, Manila

10. Opening of Bids (Checking for completeness of Technical Proposal)
(2:00 pm ) 03 July 2008
DOT Auditorium, 4th Floor, DOT Building, T.M. Kalaw, Manila

11. Individual Presentation of Technical Proposal by each shortlisted eligible bidders
for evaluation (Proof of Concept)
07 July 2008 (9:00 a.m. onwards)
DOT Auditorium, 4th Floor, DOT Building, T.M. Kalaw, Manila

The Eligibility Requirements Checklist/Sample Forms will be available at the BAC Secretariat c/o Florencio Capati, 3rd Floor Room. 314, DOT Bldg. T.M. Kalaw St. Ermita, Manila (tel. nos. 524-1680 and 524-1742) upon submission of a Letter of Intent and payment of a non-refundable fee of Php100.00 Submission of Eligibility Requirements in sealed envelopes shall be on the same office.

Bid Documents will be available only to shortlisted eligible bidders upon payment of a non-refundable amount of Php 10,000.00 to the cashier. Bids shall be submitted in sealed envelopes addressed to the BAC Chairman.

The Department of Tourism reserves the right to reject any or all bids, declare a Failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract shall be entered into as a result of the bidding. Likewise, the Department of Tourism may waive any minor defect therein and accept the offer most advantageous to the government. Further, the Department of Tourism assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid.


Approved by:


(Sgd.) Usec. OSCAR P. PALABYAB
BAC Chairman


Date of Publication/Postings: (Newspaper Advertisement): May 16, 2008
(Phil-GEPS website): May 16, 2008 - July 3, 2008
(DOT Website): May 16, 2008 - July 3, 2008
(DOT Bulletin Boards): May 16, 2008 - July 3, 2008

Approved budget: PHP 33,000,000.00
Delivery period: 8 Month/s
Original notice: http://www.philgeps.net/GEPS/Tender/PrintableBidNoticeAbstractUI.aspx?menuIndex=3&refid=612807
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