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HR-Zagreb: cleaning services for the office of the Delegation of the European Commission to Croatia

Request For Proposals

General Information
Country:   Croatia
City/Locality:   ZAGKREMP
Notice/Contract Number:   eu:216583-2006
Publication Date:   May 30, 2007
Deadline:   Jun 14, 2007
Buyer:   DELEGATION OF THE EUROPEAN COMMISSION TO THE REPUBLIC OF CROATIA
Original Language:   English

Contact Information
Address:   DELEGATION OF THE EUROPEAN COMMISSION TO THE REPUBLIC OF CROATIA
ZAGKREMP
Croatia
Email:   Click here

Goods, Works and Services

 

Original Text

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 204/2006, #216583-2006
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Delegation of the European
Commission to the Republic of Croatia, attn: Mr Willi Ruecker, Head of
Administration, Trg Zrtava Fasizma 6, 10000 Zagreb, Croatia. Tel. (385-1)
489 65 00. Fax (385-1) 489 65 55. E-mail:
Delegation-Croatia-Tenders@ec.europa.eu.
Internet address(es):
General address of the contracting authority (URL):
http://www.delhrv.ec.europa.eu.
Further information can be obtained from:
the above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
the above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
the above-mentioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning services for the office of the Delegation of the European
Commission to Croatia.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Main site or location of works: Delegation of the European Commission to
Croatia, Trg Zrtava Fasizma 6, 10 000 Zagreb, Croatia.
The cellar/basement covers 287 m².
The office space on the ground floor covers 150 m².
The office space on the 1st floor covers 307 m².
The office space on the 2nd floor covers 307 m².
The office space on the 3rd floor covers 307 m².
The office space on the 4th floor covers 307 m².
The office space on the 5th floor covers 218 m².
The total office space of 1.883 m² includes halls and corridors, offices,
conference and meeting rooms, toilets, kitchens, doors, interior and
exterior windows.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The contract is
designed to provide cleaning services for the office of the Delegation of
the European Commission to Croatia.
Tender specifications are listed in Annex II to the service contract.
II.1.6) Common procurement vocabulary (CPV): 74700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: The tasks to be carried out by the
contractor are split into the following general categories (precise
details are set out in the tender specifications).
Tasks to be executed on a daily basis in the premises of the Delegation.
Tasks to be executed once a week in the premises of the Delegation.
Tasks to be executed once a month.
Tasks to be executed once a year or at the request of the Delegation.
Tasks to be executed on an 'ad hoc' basis, when necessary and/or at the
request of the Delegation.
For general cleaning — the tenderer to specify the number required based
on the area to be cleaned, but with a minimum of 3 cleaners.
Cleaning equipment and materials to be provided by the contractor:
1. Toilets:
— toilet paper,
— paper towels,
— anti-bacterial soap (bar and liquid),
— disposable toilet seat paper covers,
— refreshers,
— disinfection liquid,
2. Kitchens:
— paper napkins,
— dish washing liquid and tablets,
— anti-lime scale liquid.
3. Equipment — tenderer to indicate how many of each is required:
— machine(s) for polishing marble/ceramic flooring,
— machine(s) for cleaning parquet floors,
— professional vacuum cleaner(s) for floors and carpets.
All tasks must be executed on all working days when the Delegation of the
European Commission in Croatia is open.
The offices are open Monday to Thursday, from 9:00 to 17:00 and Friday
from 9:00 to 15:00.
The offices are closed on Saturday and Sunday, on the main public holidays
of the Republic of Croatia and on the 9th of May.
The target of the call for tender is the conclusion of a contract of 4
years.
II.3) Duration of the contract or time-limit for completion: Duration in
months: 48 from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required No deposits required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: At the end of each
month the contractor will provide an invoice to the Commission to request
payment, in accordance with the conditions laid down in the contract.
In case no service has been provided on a working day, the monthly
invoiced amount will be reduced as follows. For each day of non-service,
1/20 (one twentieth) of the monthly amount invoiced will be deducted. Each
part of a day of non-service will be counted as a full day.
The price may be revised/indexed. The revision of the price may be
calculated 2 months before the anniversary of the contract on request of
the service provider according to following formula:
Ir
Pr=Po (0,2+0,8 — )
Io
where:
Pr = revised price;
Po = price in the original tender;
Io = index for the month (in which the validity of the tender expires)
(corresponding to the final date for submission of tenders);
Ir = index for the month (corresponding to the date of receipt of the
letter requesting a revision of prices) (in which the revised prices take
effect).
The price tendered and contracted shall be in euro but the monthly
invoiced amount paid by the Delegation will be in HRK at the Inforeuro
rate of the month concerned. The Commission cannot be held responsible for
any bank charges applied by the bank or the inter-bank clearing system.
Payments will be made monthly in arrears.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
Information concerning the personal situation of the service provider and
information and formalities necessary for the evaluation of the minimum
economic, professional financial and technical capacity required:
Exclusion criteria: candidates or tenderers shall be excluded from
participation in a procurement procedure if:
(a) they are bankrupt or being wound up, are having their affairs
administered by the courts, have entered into an arrangement with
creditors, have suspended business activities, are the subject of
proceedings concerning those matters, or are in any analogous situation
arising from a similar procedure provided for in national legislation or
regulations;
(b) they have been convicted of an offence concerning their professional
conduct by a judgment which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any
means which the contracting authority can justify;
(d) they have not fulfilled obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the
legal provisions of the country in which they are established or with
those of the country of the contracting authority or those of the country
where the contract is to be performed;
(e) they have been the subject of a judgment which has the force of 'res
judicata' for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities’ financial
interests;
(f) following another procurement procedure or grant award procedure
financed by the Community budget, they have been declared to be in serious
breach of contract for failure to comply with their contractual
obligations.
Contracts may not be awarded to tenderer or tenderers who, during the
procurement procedure:
(g) are subject to a conflict of interest;
(h) are guilty of misrepresentation in supplying the service required by
the contracting authority as a condition of participation in the contract
procedure or fail to supply this service.
Means of proof:
The tenderer must provide with their tender a signed statement and the
documentary proof that they do not fall under any of the above categories.
Legal position:
(i) all eligible (see 8.1) natural and legal persons may apply;
(ii) the application must make clear the legal status of the tenderer (if
natural or legal person);
(iii) the participation of an ineligible natural or legal person will
result in the automatic exclusion of that person.
Means of proof:
(i) tenderers must submit a legal entity sheet duly completed and signed
by the tenderer, accompanied by the justifying documents which are
requested therein; it is obligatory to send an extract of registration or
VAT (value added tax) with this legal entity sheet and financial
identification form;
(ii) certificates issued by the competent authorities attesting the
payment of taxes and social security contributions.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
Economic and financial capacity — means of proof required:
(a) the annual revenue of the tenderer for each of the last 2 years shall
amount to at least EUR 100 000;
(b) the annual operating profit of the tenderer must be positive for the
last 2 years.
Means of proof:
The tenderer should present the following evidence of economic and
financial capacity:
— balance sheets for the last 2 years for which accounts have been closed,
— statement of accounts (profit and loss account) showing the revenue
during the last 2 closed financial years.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Technical and professional capacity:
The tenderer must have:
(i) at least 20 permanent staff working for the tenderer in the area of
the contract;
(ii) at least 1 key person experienced in the management of the cleaning
services as determined in the tender specifications;
(iii) at least 3 years of experience in the related field.
Means of proof:
(i) CV of the key person(s);
(ii) full business reference list of services provided the last 3 years.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure: Open.
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
5.12.2006 (12:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Czech, Danish, Dutch, English, Estonian, Finnish, French,
German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish,
Portuguese, Slovak, Slovene, Spanish and Swedish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration: 180 days (from the date stated for receipt of tender).
IV.3.8) Conditions for opening tenders: 14.12.2006 (10:00).
Place: Delegation of the European Commission to the Republic of Croatia.
Persons authorised to be present at the opening of tenders: yes.
Tenderers or their representatives have the opportunity to be present at
the opening of tenders under this open tender procedure. To take part in
the public opening session, tenderers or their representatives must notify
the contracting authority about the identity of the maximum 2 persons
authorised to represent them.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: All tendereres can visit the premises
described on the 6.11.2006 (9:00–11:00).
Submission of a tender implies acceptance of the terms and conditions set
out in this invitation to tender, in the specification and in the draft
contract and, where appropriate, waiver of the tenderer's own general or
specific terms and conditions. It is binding on the tenderer to whom the
contract is awarded for the duration of the contract.
Contacts between the contracting authority and tenderers are prohibited
throughout the procedure save in exceptional circumstances and under the
following condition only:
Before the final date for submission of tenders:
At the request of the tenderer, the contracting authority may provide
additional information solely for the purpose of clarifying the nature of
the contract.
VI.5) Date of dispatch of this notice: 13.10.2006.



Update: May 30, 2007

Notice Type: C398 - Additional information
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 101/2007, #123859-2007
Referenced Document Number: 216583-2006
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Cancellation of contract notice
('Supplement to the Official Journal of the European Union' No S 204 of
25.10.2006, open procedure, 216583-2006)
Delegation of the European Commission to the Republic of Croatia, attn: Mr
Willi Ruecker, Head of Administration, Trg Zrtava Fasizma 6, 10000 Zagreb,
Croatia. Tel. (385-1) 489 65 00. Fax (385-1) 489 65 55. E-mail:
Delegation-Croatia-Tenders@ec.europa.eu.
This contract notice has been cancelled.
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