PL-Warsaw: travel agency services

Request For Proposals

General Information
Country:   Poland
City/Locality:   BARSOBIA
Notice/Contract Number:   eu:215304-2006
Publication Date:   Oct 24, 2006
Deadline:   Dec 15, 2006
Buyer:   EYROPAIKOS ORGANISMOS GIA TI DIACHEIRISI TIS EPICHEIRISIAKIS SYNERGASIAS STA EJOTERIKA SYNORA (FRONTEX)
Original Language:   English

Contact Information
Address:   EYROPAIKOS ORGANISMOS GIA TI DIACHEIRISI TIS EPICHEIRISIAKIS SYNERGASIAS STA EJOTERIKA SYNORA (FRONTEX)
BARSOBIA  
Poland
Email:   Click here

Goods, Works and Services

 

Original Text

      view in:

Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 203/2006, #215304-2006
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: Lowest price

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): Frontex Agency, attn: Ewa
Stanisławska, Aleja Stanów Zjednoczonych 61 A, PL-04-028 Warsaw. Tel.
(48-22) 516 25 76. Fax (48-22) 516 25 01. E-mail:
ewa.stanislawska@frontex.europa.eu.
Further information can be obtained from:
the above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
the above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
the above-mentioned contact point(s).
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Travel agency services.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 20.
Main place of performance: PL-Warsaw.
NUTS code: PL127.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with a
single operator.
Duration of the framework agreement: 24 months.
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: EUR 60 000.
II.1.5) Short description of the contract or purchase(s): Frontex Agency
is seeking a travel agency which will provide complex travel arrangements
for official trips of the Frontex staff and its guests.
II.1.6) Common procurement vocabulary (CPV): 63000000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: It is estimated that approximately 500
individual trips per year are to be arranged, mostly within Europe of
approximate value of EUR 500 000.
II.3) Duration of the contract or time-limit for completion: 24 months
from the award of the contract.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: None.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Reimbursement of
travel costs incurred by the contractor and the contractor's fee will be
paid in 30 days from receipt of the invoice by Frontex.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
The eligibility criteria per Article 93 of the Financial Regulation must
be met and confirmed by recent certificates issued by the competent State
authority. Details are given in the tender dossier.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
Balance sheets or an excerpt from a financial audited report for years
2004 and 2005 must be provided; bank statement must be attached.
Minimum level(s) of standards possibly required:
Annual turnover in 2004 and 2005 must be a minimum of EUR 500 000. Cash or
access to a credit line of minimum EUR 150 000 must be documented.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
Reference letters from corporate clients of comparable travel needs;
information on the current number of staff.
Minimum level(s) of standards possibly required:
Minimum 5 reference letters confirming good performance. The tenderer must
employ at least 10 professional travel agents.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
Section IV: Procedure
IV.1) Type of procedure: Open.
IV.2) Award criteria: Lowest price.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
Frontex/43/2006.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time-limit for receipt of requests for documents
or for accessing documents:
15.11.2006 (16:00).
Payable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
15.12.2006 (16:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Czech, Danish, Dutch, English, Estonian, Finnish, French,
German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish,
Portuguese, Slovak, Slovene, Spanish and Swedish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: 90 days from the date stated for receipt of tenders.
IV.3.8) Conditions for opening tenders: 20.12.2006 (10:00).
Place: Frontex office.
Persons authorised to be present at the opening of tenders: yes.
Tenderers' representatives.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities.
VI.5) Date of dispatch of this notice: 12.10.2006.
Please note that this notice is for your information only.
We try our best to have the most accurate and up-to-date information available on our web site, but we cannot guarantee that all of the information provided is error-free.
If you have any suggestions for updates/corrections for this notice, please let us know.