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RW-Kigali: security service for the Delegation of the European Commission in Rwanda

Request For Proposals

General Information
Country:   Rwanda
City/Locality:   KIGKALI
Notice/Contract Number:   eu:193841-2006
Publication Date:   Sep 26, 2006
Deadline:   Nov 17, 2006
Buyer:   ANTIPROSOPEIA TIS EYROPAIKIS EPITROPIS STI ROYANTA
Original Language:   French

Contact Information
Address:   DELEGATION OF THE EUROPEAN COMMISSION IN RWANDA
KIGALI
Rwanda
Email:   Click here

Goods, Works and Services

 

Original Text

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Notice Type: C398 - Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 183/2006, #193841-2006
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Is this contract covered by the Government Procurement Agreement (GPA)? No
Section I: Contracting authority
I.1) Official name and address of the contracting authority: Delegation
of the European Commission in Rwanda, attn: Mr David Macrae, Head of
Delegation, boulevard de l'Umuganda 1807, BP 515, Kigali, Rwanda. Tel.
(250) 58 57 38/39/40/41. Fax (250) 58 57 36. E-mail:
Delegation-Rwanda@ec.europa.eu.
I.2) Address from which further information can be obtained: Delegation
of the European Commission in Rwanda, attn: Mr David Macrae, Head of
Delegation, boulevard de l'Umuganda 1807, BP 515, Kigali, Rwanda. Tel.
(250) 58 57 38/39/40/41. Fax (250) 58 57 36. E-mail:
Delegation-Rwanda@ec.europa.eu.
I.3) Address from which documentation may be obtained: Delegation of the
European Commission in Rwanda, attn: Mr David Macrae, Head of Delegation,
boulevard de l'Umuganda 1807, BP 515, Kigali, Rwanda. Tel. (250) 58 57
38/39/40/41. Fax (250) 58 57 36. E-mail: Delegation-Rwanda@ec.europa.eu.
I.4) Address to which tenders/requests to participate must be sent:
Delegation of the European Commission in Rwanda, attn: Mr David Macrae,
Head of Delegation, boulevard de l'Umuganda 1807, BP 515, Kigali, Rwanda.
Tel. (250) 58 57 38/39/40/41. Fax (250) 58 57 36. E-mail:
Delegation-Rwanda@ec.europa.eu.
I.5) Type of contracting authority: EU institution.
Section II: Object of the contract
II.1) Description:
II.1.1) Type of works contract:
II.1.2) Type of supplies contract:
II.1.3) Type of service contract: Service category No 23.
II.1.4) Is it a framework agreement? Yes.
II.1.5) Title attributed to the contract by the contracting authority:
Security service for the Delegation of the European Commission in Rwanda.
II.1.6) Description/object of the contract: The aim is to conclude a
service contract with a company specialising in life and property safety.
This company will be required to provide the Delegation of the European
Commission in Kigali with its own security guard service for buildings
(offices located at the address in I.1, as well as an estimated 15
residences at most) and Delegation staff (approximately 42 people).
The company must undertake to:
— control visitor access to buildings,
— keep buildings under general surveillance so as to prevent any intrusion
or attack on persons or property,
— maintain communications between the different buildings,
— ensure the radio network operates correctly,
— take immediate on-site action in the event of an incident or accident,
— assist people in danger.
II.1.7) Site or location of works, delivery of supplies or performance of
services: Kigali, Rwanda.
II.1.8) Nomenclature:
II.1.8.1) Common procurement vocabulary (CPV): 74610000, 74613000,
74615000.
II.1.8.2) Other relevant nomenclature (CPA/NACE/CPC): CPA 74.60.15, CPC
87305.
II.1.9) Division into lots: No.
II.1.10) Will variants be accepted? No.
II.2) Quantity or scope of the contract:
II.2.1) Total quantity or scope: Estimated annual quantity: maximum of
140 000 hours of guard duty. This figure is given for information only and
is not binding on the contracting authority.
II.2.2) Options. Description and time when they may be exercised:
II.3) Duration of the contract or time limit for completion: 48 months
from contract award.
The contract will run for an initial 1-year period and may then be renewed
for a maximum of 3 further 1-year periods.
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract:
III.1.1) Deposits and guarantees required:
III.1.2) Main terms of financing and payment and/or reference to the
relevant provisions:
III.1.3) Legal form to be taken by the grouping of suppliers, contractors
or service providers to whom the contract is awarded: Tenders from
consortia of firms or groupings of contractors must specify the role,
qualifications and experience of each member or of the grouping.
III.2) Conditions for participation:
III.2.1) Information concerning the personal situation of the contractor,
supplier or service provider and information and formalities necessary for
an evaluation of the minimum economic, financial and technical capacity
required: As specified in the call for applications.
Candidates should note that only companies which comply with all the
selection criteria will be invited to tender. These criteria are as
follows:
a) annual turnover (in the field of life and property safety only) equal
to or exceeding EUR 250 000;
b) company's proven experience in the field of life and property safety,
over the past 5 years, with international companies, diplomatic missions
or international organisations;
c) at least 200 permanent staff employed;
d) qualifications of managerial staff and technical managerial staff
relevant to the services required in the contract;
e) adequate and sufficient number of managerial staff and technical
managerial staff with a minimum of 5 years' experience, so that the
quality and continuity of the service is guaranteed;
f) the average length of service per category of staff (supervisors, team
leaders, guards) must be a minimum of 2 years.
III.2.1.1) Legal position — means of proof required: As specified in the
call for applications.
III.2.1.2) Economic and financial capacity — means of proof required: As
specified in the call for applications.
III.2.1.3) Technical capacity — means of proof required: As specified in
the call for applications.
III.3) Conditions specific to service contracts:
III.3.1) Is provision of the service reserved for a specific profession?
Yes.
The company's main line of business must be security or guard services.
The company must be registered with the local authorities as a
security-guard company.
III.3.2) Will legal entities be required to state the names and
professional qualifications of the personnel responsible for execution of
the contract? No.
Section IV: Procedure
IV.1) Type of procedure: Restricted.
IV.1.1) Have candidates already been selected? No.
IV.1.2) Justification for the choice of the accelerated procedure:
IV.1.3) Previous notices published concerning the same contract:
IV.1.3.1) Prior information notice concerning the same contract:
IV.1.3.2) Other notices published previously:
IV.1.4) Envisaged number of suppliers who will be invited to tender:
IV.2) Award criteria: Economically most advantageous tender assessed on
the criteria given in the specifications.
IV.3) Administrative information:
IV.3.1) Reference number attributed to the file by the contracting
authority: AO/2006-03/SG.
IV.3.2) Conditions for obtaining contract document and additional
documents: Final date on which they can be obtained: 16.11.2006.
IV.3.3) Final date for receipt of tenders or requests to participate:
17.11.2006 (12:30).
IV.3.4) Dispatch of invitations to tender to selected candidates:
Scheduled date: 5.12.2006.
IV.3.5) Language or languages in which tenders or requests to participate
may be drawn up: English or French.
IV.3.6) Minimum time frame during which the tenderer must maintain his
tender: 6 months from the final date for receipt of tenders.
IV.3.7) Conditions for opening tenders: As specified in the call for
applications.
IV.3.7.1) Persons authorised to be present at the opening of tenders: As
specified in the call for applications.
IV.3.7.2) Date, time and place: As specified in the call for
applications.
Section VI: Other information
VI.1) Is this notice a non-mandatory one? Yes.
VI.2) If applicable, indicate whether this procurement is a recurrent one
and the estimated timing for further notices to be published:
VI.3) Does the contract relate to a project/programme financed by EU
funds? No.
VI.4) Additional information: There is no charge for taking part in this
contract procedure.
Candidates are requested to obtain the detailed call for applications
document from the contracting authority named in section I.
Once candidates have been shortlisted, those companies eligible to tender
will be sent the invitation to tender free of charge.
Submitting applications or drawing up tenders does not give tenderers the
right either to be awarded the contract or to receive any compensation for
costs incurred.
The contracting authority is under no obligation to award a contract
subsequent to this notice.
VI.5) Date of dispatch of this notice: 14.9.2006.
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