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EG-Giza: MEDA - vehicles, office furniture and equipment

Request For Proposals

EG-Giza: MEDA - vehicles, office furniture and equipment

0708 - Contract notice

General Information

Country:    Egypt
Deadline for Responses:   May 15, 2006
Regulation of Procurement:   External aid and European Development Fund
EU Official Journal Publication:   #51692-2006 in 50/ issue
Publication Date:   Mar 14, 2006
Awarding Authority:   FISC-RURAL PROJECT, GIZA
Contract Nature:   Supply contract
Procedure Type:   Open procedure
Type of Bid Required:   Global or partial tender
Awarding Criteria:   Other
Original Language(s):   English

Goods, Works and Services
Commodities:  

Summary
Location - Arab Republic of Egypt
Supply procurement notice
1. Publication reference: EuropeAid/122635/D/SUP/EG
2. Procedure: Open.
3. Programme: MEDA.
4. Financing: Budget Line: 19.080201.
5. Contracting authority: Project Secretariat - Financial Investment &
Sector Cooperation - Rural Component.
Contract specifications
6. Description of the contract: The subject of the contract is the
delivery of 3 motor vehicles and the supply, installation and
commissioning of office furniture and fixtures, computer equipment and
software, office and training equipment.
7. Number and titles of lots: Lot No 1 - motor vehicles.
Lot No 2 - office furniture.
Lot No 3 - IT equipment & software.
Lot No 4 - photocopier.
Lot No 5 - office and training equipment.
Terms of participation
8. Eligibility and rules of origin: Participation is open on equal terms
to all natural and legal persons (participating either individually or in
a grouping (consortium) of tenderers) of the Member States and the
countries and territories of the regions covered and/or authorized by the
Regulation to the programme under which the contract is financed (Council
Regulation (EC) No 1488/96 of 23.7.1996 on financial and technical
measures to accompany (MEDA) the reform of economic and social structures
in the framework of the Euro-Mediterranean partnership) and the
Regulation on access to Community external assistance (Council Regulation
(EC) No 2112/2005 of 21.11.2005 on access to Community external
assistance). All works, supplies and services supplied under this
contract must originate in 1 or more of these countries (but the experts
engaged by eligible tenderers maybe of any nationality):
- MEDA beneficiary countries:
Algeria, Egypt, Israel, Jordan, Lebanon, Morocco, Palestinian
territories, Syria, Tunisia, Turkey;
- Member States of the European Union:
Belgium, Czech Republic, Denmark, Germany, Estonia, Greece, Spain,
France, Ireland, Italy, Cyprus, Latvia, Lithuania, Luxembourg, Hungary,
Malta, Netherlands, Austria, Poland, Portugal, Slovenia, Slovakia,
Finland, Sweden, United Kingdom .
- Candidate countries (as recognised by the EC):
Bulgaria, Croatia, FYROM (The Former Yugoslav Republic of Macedonia),
Romania;
- Member States of the European Economic Area:
Iceland, Liechtenstein, Norway.
9. Grounds for exclusion: Tenderers must submit a signed declaration,
included in the tender form for a supply contract, to the effect that
they are not in any of the situations listed in point 2.3.3 of the
Practical Guide to contracts procedures for EC external actions.
10. Number of tenders: Tenderers may submit only 1 tender for 1 or more
lots. Tenders for parts of a lot will not be considered. Any tenderer may
state in its tender that it would offer a discount in the event that its
tender is accepted for more than 1 lot. Tenderers may not submit a tender
for a variant solution in addition to their tender for the supplies
required in the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee of 2 %
of the budget available for each lot they are tendering for when
submitting their tender. This guarantee will be released to unsuccessful
tenderers once the tender procedure has been completed and to the
successful tenderer(s) upon signature of the contract by all parties.
This guarantee will be called upon if the tenderer does not fulfil all
obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 10% of the amount of the contract at
the signing of the contract. This guarantee must be provided together
with the return of the countersigned contract no later than 30 days after
the tenderer receives the contract signed by the contracting authority.
If the selected tenderer fails to provide such a guarantee within this
period, the contract will be void and a new contract may be drawn up and
sent to the tenderer which has submitted the next best compliant tender.
13. Information meeting and/or site visit: No information meeting and/or
site visit is planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of implementation: Lots 1, 3 and 4:
action; time frame; responsibility:
contract signature; within 30 days after notification of award of
contract; project secretariat;
shipment and delivery to port for international supplies and necessary
documentations and customs clearance; within 75 days from commencement
date; supplier;
delivery period from commencement date; within 90 days for international
supplies, within 60 days for national supplies; supplier;
installation; within 15 days from delivery; supplier;
inspection and testing and provisional acceptance; within 30 days after
the supplies are delivered, installed, system integrated and operational;
project secretariat and supplier representatives;
warranty period; 12 months after provisional acceptance; supplier;
final acceptance; 30 days after provisional acceptance; project
secretariat.
Lots 2 and 5:
action; time frame; responsibility:
contract signature; within 30 days after notification of award of
contract; project secretariat:
shipment and delivery to port for international supplies and necessary
documentations and customs clearance; within 75 days from commencement
date; supplier:
delivery period from commencement date; within 90 days for international
supplies, within 60 days for national supplies; supplier:
installation; within 15 days from delivery; supplier:
inspection and testing and provisional acceptance; within 30 days after
the supplies are delivered; project secretariat and supplier
representatives:
warranty period; 4 months after provisional acceptance; supplier:
final acceptance; 30 days after provisional acceptance; project
secretariat.
Taking into account the timetable for the different lots specified above,
the period of implementation will start from the commencement date of the
contract and will end after 135 days for imported goods and 105 days for
local goods.
Selection and award criteria
16. Selection criteria: The following selection criteria will be applied
to tenderers. In the case of tenders submitted by a consortium, these
selection criteria will be applied to the consortium as a whole:
a) Economic and financial capacity of tenderer (based on i.a. item 3 of
the tender form for a supply contract):
- average annual turnover of the tenderer or each consortium member in
case a consortium is formed, over the last 3 years has to be positive,
- the average of the annual operating profit of the tenderer, or each
consortium member incase a consortium is formed, over the last 3 years
has to be positive.
b) Professional capacity of tenderer (based on i.a. items 4 and 5 of the
tender form for a supply contract):
- has a minimum of 5 staff employed.
c) Technical capacity of tenderer (based on i.a. items 5 and 6 of the
tender form for a supply contract):
- the tenderer has successfully completed at least 3 contracts with a
budget of at least that of this contract in the past 3 years,
- the tenderer has worked successfully on at least 2 projects in fields
related to this contract in the past 3 years.
The candidate must provide evidence that he/she has an authorized agent
for warranty maintenance facilities in Egypt.
An economic operator may, where appropriate and for a particular
contract, rely on the capacities of other entities, regardless of the
legal nature of the links which it has with them. It must in that case
prove to the contracting authority that it will have at its disposal the
resources necessary for performance of the contract, for example by
producing an undertaking on the part of those entities to place those
resources at its disposal. Under the same conditions, a consortium of
economic operators may rely on the capacities of members of the
consortium or of other entities.
17. Award criteria: Price.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address:
http://europa.eu.int/comm/europeaid/tender/index en.htm. The tender
dossier is also available for collection from the contracting authority.
Tenders must be submitted using the standard tender form for a supply
contract included in the tender dossier, whose format and instructions
must be strictly observed.
Tenderers with questions regarding this tender should send them in
writing to:
Dr Sobhi El-Naggar, Project Director, Project Secretariat, FISC-Rural
Project, Apartment 9, 37 El-Hussein Street, Mohandessin, Giza 12311,
Egypt . Tel.: (20-2) 762 70 05. Fax: (20-2) 335 16 17. E-mail:
fisc-r@soficom.com.
mentioning the publication reference shown in item 1 at least 21 days
before the deadline for submission of tenders given in point 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders. Eventual
clarifications to the tender dossier shall be published on the EuropeAid
website at http://europa.eu.int/comm/europeaid/index_en.htm.
19. Deadline for submission of tenders: 15.5.2006 (12:00), Cairo time
at: Project Secretariat, FISC-Rural Project, Apartment 9, 37 El-Hussein
Street, Mohandessin, Giza 12311, Egypt.
Any tender received after this deadline will not be considered.
20. Tender opening session: 15.5.2006 (12:30), Cairo time at: Project
Secretariat, FISC-Rural Project, Apartment 9, 37 El-Hussein Street,
Mohandessin, Giza 12311, Egypt.
21. Language of the procedure: All written communications for this
tender procedure and contract must be in English.
22. Legal basis: Council Regulation (EC) No 1488/96 of 23.7.1996 as last
amended by Council Regulation (EC) no 2698/2000 of 27.11.2000.