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EG-Cairo: MEDA — IT equipment, printers, software, office equipment, office furniture, vehicles and air conditioning

Request For Proposals

EG-Cairo: MEDA — IT equipment, printers, software, office equipment, office furniture, vehicles and air conditioning

0708 - Contract notice

General Information

Country:    Egypt
Deadline for Responses:   Jul 7, 2006
Regulation of Procurement:   External aid and European Development Fund
EU Official Journal Publication:   #245503-2005 in 249 issue
Publication Date:   Dec 28, 2005
Awarding Authority:   NATIONAL COUNCIL FOR CHILDHOOD AND MOTHERHOOD (NCCM) - CHILDREN AT RISK PROGRAMME, CAIRO
Contract Nature:   Supply contract
Procedure Type:   Open procedure
Type of Bid Required:   Global or partial tender
Awarding Criteria:   Other
Original Language(s):   English

Goods, Works and Services
Commodities:  

Summary
National Council for Childhood and Motherhood (NCCM)
The Social Development and Civil Society: Children at Risk programme
Location - Arab Republic of Egypt
Supply procurement notice
1. Publication reference: EuropeAid/122352/D/S/EG
2. Procedure: Open.
3. Programme: MEDA.
4. Financing: BGUE-B2005-19-080201-C8-AIDCO.
5. Contracting authority: National Council for Childhood and Motherhood
- Children at Risk Programme.
Contract specifications
6. Description of the contract: The subject of the contract is the
supply, delivery and installation of IT equipment, software, printers,
office equipment, office furniture, vehicles, and air conditioning for
the National Council for Childhood and Motherhood and Ministry of Social
Affairs.
7. Number and titles of lots: Lot 1: IT equipment;
lot 2: printers;
lot 3: GIS software;
lot 4: office equipment;
lot 5: office furniture;
lot 6: vehicles (1 5-seat and 1 van);
lot 7: air conditioning.
Terms of participation
8. Eligibility and rules of origin: Participation is open on equal terms
to all natural and legal persons (participating either individually or in
a grouping (consortium) of tenderers) of the Member States and the
countries and territories of the regions covered and/or authorised by the
Regulation or other specific instruments applicable to the programme
under which the contract is financed (see also point 21 below). All goods
supplied under this contract must originate in these countries.
9. Grounds for exclusion: Tenderers must submit a statement to the
effect that they are not in any of the situations listed in point 2.3.3
of the Practical Guide to contract procedures financed by the general
budget of the European Communities in the context of external actions.
10. Number of tenders: Tenderers (including firms within the same legal
group, other members of the same consortium, and subcontractors) may
submit only one tender for one or more lots. Tenders for parts of a lot
will not be considered. Any tenderer may state in its tender that it
would offer a discount in the event that its tender is accepted for more
than one lot. Tenderers may not submit a tender for a variant solution in
addition to their tender for the supplies required in the tender dossier.
11. Tender guarantee: Tenderers must provide a tender guarantee when
submitting their tender as follows:
EUR 1 000 for lot No 1 IT equipment;
EUR 350 for lot No 2 printer;
EUR 1 700 for lot No 3 software;
EUR 2 000 for lot No 4 office equipment;
EUR 1 000 for lot No 5 office furniture;
EUR 1 000 for lot No 6 vehicles;
EUR 250 for lot No 7 air conditioning.
This guarantee will be released to unsuccessful tenderers once the tender
procedure has been completed and to the successful tenderer(s) upon
signature of the contract by all parties. This guarantee will be called
upon if the tenderer does not fulfil all obligations stated in its tender.
12. Performance guarantee: The successful tenderer will be asked to
provide a performance guarantee of 5 % of the amount of the contract at
the signing of the contract. This guarantee must be provided no later
than 30 days after the tenderer receives the contract signed by the
contracting authority. If the selected tenderer fails to provide such a
guarantee within this period, the contract will be void and a new
contract may be drawn up and sent to the tenderer which has submitted the
next best compliant tender.
13. Information meeting and/or site visit: No information meeting and/or
site visit is planned.
14. Tender validity: Tenders must remain valid for a period of 90 days
after the deadline for submission of tenders.
15. Period of execution: Contract signature:
time frame: within 30 days after notification of award of contract.
Shipment and delivery to port for international supplies and necessary
documentation/customs clearance:
time frame: within 75 days from commencement date; responsibility:
supplier.
Delivery period from commencement date:
time frame: within 90 days for international supplies, within 60 days for
national supplies; responsibility: supplier.
Installation of all lots:
time frame: within 15 days from delivery; responsibility: supplier.
Inspection and testing and provisional acceptance:
time frame: within 30 days after the supplies are delivered, installed,
system integrated and operational; responsibility: Programme Secretariat
and the supplier representatives.
Warranty period:
time frame: 12 months after provisional acceptance; responsibility:
supplier.
Final acceptance:
time frame: 12 months after provisional acceptance; responsibility:
Programme Secretariat.
Selection and award criteria
16. Selection criteria: Tenderers have to prove that they fulfil the
following criteria:
Economic and financial standing of candidate:
- average annual turnover of the tenderer, or each consortium member in
case a consortium is formed, over the last 3 years has to be positive,
- the average of the annual operating profit of the tenderer, or each
consortium member in case a consortium is formed, over the last 3 years
has to be positive.
Technical capacity:
- a minimum level of 3 years of experience in manufacturing/authorised
agent/authorised distributor in similar type of goods,
- at least 2 projects where the tenderer has provided similar items
during the last 5 years.
For lot No 3 only, the following conditions are required:
- the company has to have experience in producing such a kind of data not
less than production maps with the same specification for 10 cities,
- the company must supply a documentary for the methodology used in the
map production and the quality control procedures used to ensure the
quality of the supplied maps,
- the company has to have at least 5 years of experience in the field of
GIS application,
- being a multinational company is an asset.
The candidate must provide evidence that he has an authorised agent for
warranty maintenance facilities in Egypt.
17. Award criteria: Lowest price among technically compliant offers.
Tendering
18. How to obtain the tender dossier: The tender dossier is available
from the following Internet address:
http://europa.eu.int/comm/europeaid/tender/index_en.htm. The tender
dossier is also available for collection from the contracting authority
(see address below). Tenders must be submitted using the standard tender
form included in the tender dossier, whose format and instructions must
be strictly observed.
Tenderers with questions regarding this tender should send them in
writing to:
Mrs Luna Luther, Technical Assistance Team (TAT), Children at Risk
Programme (CAR), National Council for Childhood and Motherhood (NCCM),
Corniche Al Maadi, 3rd Floor, Cairo, Egypt. P.O. Box 11 Misr Al Kadima.
Tel. (20-2) 528 23 12-10. Fax (20-2) 528 23 12. Email:
lluther@nccm-eu.com.
(mentioning the publication reference shown in point 1) at least 21 days
before the deadline for submission of tenders given in point 19. The
contracting authority must reply to all tenderers' questions at least 11
days before the deadline for submission of tenders.
19. Deadline for submission of tenders: 27.2.2006 (12.00) noon, Cairo
time,
at:
National Council for Childhood and Motherhood (NCCM) - Children at Risk
Programme, Corniche Al Maadi, 3rd floor,Cairo, Egypt.
Any tender received after this deadline will not be considered.
20. Tender opening session: 27.2.2006 (12.30), Cairo time,
at:
National Council for Childhood and Motherhood (NCCM) - Children at Risk
Programme, Corniche Al Maadi, 3rd Floor, Cairo, Egypt.
21. Legal basis: Council Regulation (EC) No 1488/96 as modified by
Council Regulation (EC) No 2698/2000.


Update: Jun 22, 2006

Notice Type: 0708 - Additional information
Regulation of Procurement: External aid and European Development Fund
EU Official Journal Publication: 117/2006, #123881-2006
Referenced Document Number: 245503-2005
Contract Nature: Supply contract
Procedure Type: Open procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: Not defined

Summary:
Cancellation of a supply tender procedure
National Council for Childhood and Motherhood (NCCM)
Children at Risk Programme
Lots 2, 3 and 6
('Supplement to the Official Journal of the European Union' No S 249 of
28.12.2005, open procedure, 245503-2005)
1. Publication reference: EuropeAid/122352/D/S/EG
2. Date of publication: 28.12.2005.
3. Programme: MEDA.
4. Contracting authority: The National Council for Childhood and
Motherhood (NCCM), Cairo, Egypt.
5. Other information: The contracting authority cancelled the following
lots:
lot No 2: 'printers';
lot No 3: 'software';
lot No 6: 'vehicles'.
For those 3 lots, negotiated procedures will be used.
For the other lots, the contract award notice will be published soon.
Remarks:
No requests for further information should be sent at this stage.