United Kingdom-Wolverhampton:

Request For Proposals

General Information

United Kingdom
   May 19, 2017
   Jun 16, 2017

Contact information

   Manor Multi Academy Trust
United Kingdom

Goods, Works and Services

School catering services  



Notice type: 01C02 - Contract notice
EU Official Journal Publication: 2017/S 094-184255
Referenced Document Number:
Contract Nature: Services
Procedure Type: Restricted procedure
Type of Bid Required: Submission for all lots
Awarding Criteria: The most economic tender
Notice type: 01C14 - Additional information
EU Official Journal Publication: 2017/S 096-189790
Referenced Document Number: 2017/S 094-184255
Contract Nature: Services
Procedure Type: Restricted procedure
Type of Bid Required: Submission for all lots
Awarding Criteria: The most economic tender

Original Text

Prior information notice
Section I: Contracting authority
I.1) Name, addresses and contact point(s)
Manor Multi Academy Trust
Ettingshall Road, Coseley
WV14 9UQ
Contact point(s): The Litmus Partnership Ltd
NUTS code: UKG35
Internet address(es):
I.2) Type of the contracting authority
Body governed by public law
I.3) Main activity
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority
Manor Multi Academy Trust — Tender for Catering Services.
II.1.2) Common procurement vocabulary (CPV)
II.1.3) Type of contract
II.1.4) Short description

The successful tenderer will be required to provide catering services at Manor Primary School (MP), East Park Primary School (EP) and Hill Avenue Primary School (HA).

The catering service provision at the schools has been operated by Wolverhampton DSO and has not been market tested for many years. To ensure Best Value principles are applied the Executive Headteacher and School Governors have made a decision to tender the catering service.

The Vision: Every pupil is equally valued, and through a powerful combination of outstanding learning and exceptional leadership, our pupils are nurtured and inspired to be the best they can be both now and in their future lives. The key to this success is treating every child as an individual, to motivate and develop them by focusing on how they have improved on their school journey, not how they started.

II.1.7) Estimated value excluding VAT
Estimated value excluding VAT: 1750000.00  GBP
II.2) Description
II.2.2) Additional object(s)

II.2.2) Main place of performance
NUTS code: UKG35
Main place of performance: Manor Primary School, East Park Primary School and Hill Avenue Primary School, Wolverhampton, United Kingdom.
II.2.3) Description

Manor Primary School has 477 (2016/7 roll), there are 216 entitled to UFSM and 51 FSM (the roll will increase by 30 pupils per year to a capacity of 630 pupils). Hill Avenue has 295 (2016/7 roll), there are 127 entitled to UFSM and 53 FSM. East Park has 638 (2016/7 roll); there are 196 entitled to UFSM and 184 FSM.

The Academy Trust wishes to offer healthy eating options within the menu with minimal use of disposables. The menu should be based on the use of fresh ingredients and bakery products.

Working with the local community is something that the Trust strives to do at all times and to this end we would like to ensure that all of the Supplier's fresh produce is sourced from local suppliers (within a 20 mile radius of the schools): details should be included within your submission.

There are also several other objectives which the Trust wishes to achieve as a result of this tender process:

1. The provision of a healthy balanced menu that meets nutritional guidelines and is enjoyed by our students;

2. Better value for money to be provided to the schools ensuring that the students are provided with a variety of quality food with reasonable portion sizes;

3. Innovation and flexibility with the ability to ‘move with the times’ and recommend new service initiatives;

4. An effective marketing campaign should be implemented including the organisation of a series of theme days throughout the year — a minimum of 2 each term;

5. There needs to be total transparency with accounts that are clear and easy to understand;

6. To ensure that all hospitality is provided strictly at net cost of ingredients;

7. The Trust is committed to ensuring that the Wolverhampton living wage is paid to all staff, with a salary for the catering manager that is competitive within the industry.

All schools operate a restrictive lunch service and the children can only opt out of having a school meal every day, at the beginning of each term. The schools wish to explore other systems in which the uptake will be increased.

There are 2 different school meal choices each day or jacket potato or sandwiches. The schools are looking to increase the choice and variety to attract more users of the catering service.

The schools wish the successful Supplier to introduce a system of online payment for meals, similar to ParentPay and operated by the Supplier.

The chosen Supplier will have as a minimum The Soil Association Food for Life Silver Catering Award and aspire to reach Gold standard within 12 months.

All schools have well-equipped production kitchens. The schools do not anticipate the need for any financial investment in the kitchens but would be looking for advice and discussion regarding any requirements and decide how and who pays for it.

The new contract will commence on 1.9.2017, for an initial 3 year term with the option of an additional 2 x 1 year extension.

The staff are currently employed by the Wolverhampton DSO to manage and oversee the catering service and therefore TUPE Regulations including pension rights will apply to this contract.

The current value of the contract is approximately 350 000 GBP per annum, which includes children and adult meals, direct staff costs and sundries.

Section IV: Procedure
Section VI: Complementary information
VI.3) Additional information

Interest in the selection process should be expressed via email only to clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The Selection Questionnaire and associated documents can be obtained at:

The closing date for receipt of the Selection Questionnaire is 16.6.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to by the above closing date and time.

It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.5) Date of dispatch of this notice

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