Mongolia-Ulan Bator: NSI — Establishment of a regulatory framework for uranium mines and milling operations in Mongolia — MN3.01/11

Request For Proposals

General Information

   Oct 22, 2013
   Nov 22, 2013
   EU Development and Cooperation

Contact information


Goods, Works and Services

Nuclear safety services   Legal advisory services   Specialist training services   Staff development services  



Notice type: AP302 - Contract notice
EU Official Journal Publication: 205/2013, #354310-2013
Referenced Document Number: 225530-2013
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: Not specified

Original Text

Service contract notice Asia — Mongolia 1. Publication reference: EuropeAid/134773/C/SER/MN. 2. Procedure: Restricted. 3. Programme: NSI. 4. Financing: Financing agreement. 5. Contracting authority: European Union, represented by the European Commission, on behalf of and for the account of the beneficiary country, Ulan Bator, MONGOLIA. Contract specification 6. Nature of contract: Fee-based. 7. Contract description: The overall objective is to cooperate in the establishment of a regulatory framework in Mongolia for uranium mines and milling operations and in the development of the human resources required for its implementation. The project aims to develop regulations for uranium mines and milling operations that are in accord with best international standards and practice, to determine the human resources and knowledge/skills required to effectively implement the regulatory framework and which are commensurate with the anticipated level of mining and milling operations, to train the requisite number of people in the key aspects of the regulatory process and to support the regulatory body in carrying out an assessment of the safety of an application to construct and operate a uranium mine and/or associated milling operations. 8. Number and titles of lots: 1 lot only. 9. Maximum budget: 1 000 000 EUR. 10. Scope for additional services: The contracting authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to a maximum not exceeding the length and value of the initial contract. Any extension of the contract would be subject to satisfactory performance by the contractor. Conditions of participation 11. Eligibility: Participation is open to all legal persons participating either individually or in a grouping (consortium) of candidates which are established in a Member State of the European Union or in a country or territory of the regions covered and/or authorised by the specific instruments applicable to the programme under which the contract is financed (see also item 29 below). Participation is also open to international organisations. The participation of natural persons is governed by the specific instruments applicable to the programme under which the contract is financed. 12. Candidature: All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply. A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the contracting authority. The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded. 13. Number of applications: No more than 1 application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than 1 application, all applications in which that person has participated will be excluded. 14. Shortlist alliances prohibited: Any tenders received from tenderers comprising firms other than those mentioned in the shortlisted application forms will be excluded from this restricted tender procedure unless prior approval from the contracting authority has been obtained (see PRAG 2.4.3). Shortlisted candidates may not form alliances or subcontract to each other for the contract in question. 15. Grounds for exclusion: As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 2.3.3 of the 'Practical Guide to contract procedures for EU external actions'. 16. Subcontracting: Subcontracting is allowed. 17. Number of candidates to be shortlisted: On the basis of the applications received between 4–8 candidates will be invited to submit detailed tenders for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the contracting authority may invite the candidates who satisfy the criteria to submit a tender. Provisional timetable 18. Provisional date of invitation to tender: December 2013. 19. Provisional commencement date of the contract: March 2014. 20. Initial period of implementation of tasks: 24 months. Selection and award criteria 21. Selection criteria: Same criteria for legal and natural persons. The following selection criteria will be applied to candidates (legal and natural persons). In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole: 1) Economic and financial capacity of candidate (based on item 3 of the application form). In the case of the candidate being a public body, equivalent information should be provided: 1. the average annual turnover of the candidate for the last 3 complete accounting years (2010–2011–2012) must exceed 500 000 EUR. 2) Professional capacity of candidate (based on items 4 and 5 of the application form): The candidate must have at least 10 permanent staff each year for the current year and the 2 previous years (2011, 2012) with a total of at least: 1. 5 permanent staff working in the field of environmental and safety assessment of mining and/or milling of ore sites; 2. 5 permanent staff in the field of performing licensing or regulation activities at an EU nuclear or radiation safety authority. Please adapt the table 4 'Staff' of the application form in order to reflect the number of staff for each field. 3) Technical capacity of candidate (based on items 5 and 6 of the application form): 1. The candidate has successfully completed (statement from the entity which purchased the service and/or approval of final report and/or certificate of final payment) as leader (i.e. implementation of a minimum of 50 % of the project budget) at least 1 project in one of the following fields: — environmental impact assessment, — safety assessment, — licensing of mining and/or milling of ore site(s) with a total budget of at least 200 000 EUR in the reference period November 2010–November 2013; 2. At least 1 of the projects in 3.1 is an international project (project implemented in a location outside the country where the candidate is settled). Projects used as reference for criteria 3.1 and 3.2 must have been implemented in the past 3 years until the submission deadline for this project (November 2010 to November 2013). However, the candidate may refer to a part of a project where the contract was still ongoing or partially implemented before November 2010 or is not yet completed. Then only the project part which has been successfully completed since November 2010 or has been provided up to November 2013 can be used as reference. The candidate needs to be able to submit documentary evidence of this project part's successful completion (incl. starting and end date), e.g. a statement from the entity which ordered or purchased the service, approval of progress reports, project deliverables, proof of payment of interim/final invoices, etc. In this case, a precise budget and description of the tasks which were implemented during the reference period (November 2010–November 2013) shall be added in the detailed description of the project in the application form. If a candidate/tenderer has implemented the project in a consortium, the percentage that the candidate/tenderer has successfully completed (incl. the starting and end date) must be clear from the documentary evidence, together with a description of the nature of the services, supplies or works provided, if the selection criteria relating to the pertinence of the experience have been used. Previous experience which would have led to breach of contract and termination by a contracting authority shall not be used as a reference. This is also applicable concerning the previous experience of experts required under a fee-based service contract. An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. It must in that case prove to the contracting authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing an undertaking on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility and notably that of nationality, as the economic operator. If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be re-examined to identify the 8 best candidates. The only factors which will be taken into consideration during this re-examination are: (i) the number of projects meeting criterion 3.1 and concerning uranium ore; (ii) and if 'ex aequo' in the 8th position the number of international projects meeting criterion 3.2. 22. Award criteria: Best value for money. Application 23. Deadline for receipt of applications: 22.11.2013 (16:00), Central European Time. Any application received after this deadline will not be considered. 24. Application format and details to be provided: Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address: Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration. 25. How applications may be submitted: Applications must be submitted in English exclusively to the contracting authority in a sealed envelope: — either by recorded delivery (official postal service) to: European Commission, Directorate-General for Development and Cooperation — EuropeAid, Unit B.6, EuropeAid/134773/C/SER/MN, avenue du Bourget 1, Office J-59, 01/033, 1049 Brussels, BELGIUM, — or hand delivered (including courier services) directly to the contracting authority in return for a signed and dated receipt to: European Commission, Directorate-General for Development and Cooperation — EuropeAid, Unit B.6, EuropeAid/134773/C/SER/MN, avenue du Bourget 1, Office J-59, 01/033, 1040 Brussels, BELGIUM. Tel. +32 22962627. This department is open from 8:00 to 17:00 from Monday to Thursday and from 8:00 to 16:00 on Friday. It is closed on Saturdays, Sundays and Commission holidays. The contract title and the publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the contracting authority. Applications submitted by any other means will not be considered. 26. Alteration or withdrawal of applications: Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline. Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with item 25. The outer envelope (and the relevant inner envelope if used) must be marked 'Alteration' or 'Withdrawal' as appropriate. 27. Operational language: All written communications for this tender procedure and contract must be in English. 28. Date of publication of prior information notice: 9.7.2013. Notice number in OJ: 2013/S 131-225530. 29. Legal basis: Council Regulation (Euratom) No 300/2007 of 19.2.2007 establishing an Instrument for Nuclear Safety Cooperation. 30. Additional information: None.
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