BA-Sarajevo: IPA — capacity building of civil society to take part in policy dialogue

Country:

Bosnia and Herzegovina

City/Locality:

SARAGEBO

Notice/Contract Number:

eu:211334-2008

Publication Date:

Aug 14, 2008

Deadline:

Sept 19, 2008

Buyer:

DELEGATION OF THE EUROPEAN COMMISSION TO BOSNIA AND HERZEGOVINA

Original Language:

English

Address:

DELEGATION OF THE EUROPEAN COMMISSION TO BOSNIA AND HERZEGOVINA
SARAJEVO
Bosnia and Herzegovina

71356200 - Technical assistance services

Notice Type: 0708
-
Contract notice
Regulation of Procurement: PHARE, TACIS and countries of Central and Eastern Europe
EU Official Journal Publication: 157/2008
, #
211334-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Not defined
Awarding Criteria: Not defined

Summary:
Bosnia and Herzegovina
Service procurement notice
1. Publication reference: EuropeAid/126733/C/SER/BA
Tender No: EC/BiH/08/021
2. Procedure: Restricted.
3. Programme: Instrument for Pre-Accession (IPA).
4. Financing: BGUE-B2008-22.020200-C8-ELARG DELBIH.
5. Contracting authority: European Community, represented by the European
Commission on behalf of the beneficiary country.
Contract specification
6. Nature of contract: Fee-based.
7. Contract description: The state of Bosnia and Herzegovina does not
currently have a strategy on how to involve civil society actors in the
reform and programming processes, although Council of Ministers of Bosnia
and Herzegovina and civil society representatives signed an agreement on
cooperation on 7.5.2007.
The aim of this project is to institutionalise cooperation and partnership
between 2 sectors — governmental and non-governmental, but also to improve
cooperation and communication among NGOs by field (for example:
environment, gender, disabled children, etc.).
The project idea is developed in accordance with the Agreement on
cooperation between the Council of Ministers of Bosnia and Herzegovina and
the civil society sector in Bosnia and Herzegovina signed on 7.5.2007.
8. Number and titles of lots: Not applicable.
9. Maximum budget: EUR 1 250 000.
10. Scope for additional services: The contracting authority retains the
right to request additional service following the successful completion of
the initial assignment, based on the fee rates established by the initial
contract, where the contract can be extended only once, such the value and
duration of the execution do not exceed the value and duration of the
initial contract.
Conditions of participation
11. Eligibility: Participation is open to all legal persons
(participating either individually or in a grouping (consortium) of
candidates) which are established in a Member State of the European Union
or in a country or territory of the regions covered and/or authorised by
the specific instruments applicable to the programme under which the
contract is financed (see also item 30 below and
http://ec.europa.eu/europeaid/work/procedures/implementation/eligibility/
index_en.htm; next enter General Annex A2 Eligibility programmes 2007–2013
and go to Instrument for Pre-Accession Assistance (Council Regulation (EC)
No 1085/2006 — OJ L 210/82 of 31.7.2006).
Participation is also open to international organisations. The
participation of natural persons is governed by the specific instruments
applicable to the programme under which the contract is financed.
12. Candidature: All eligible natural and legal persons (as per item 11
above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a
grouping which has been constituted informally for a specific tender
procedure. All members of a consortium (i.e., the leader and all other
members) are jointly and severally liable to the contracting authority.
The participation of an ineligible natural or legal person (as per item
11) will result in the automatic exclusion of that person. In particular,
if that ineligible person belongs to a consortium, the whole consortium
will be excluded.
13. Number of applications: No more than 1 application can be submitted
by a natural or legal person whatever the form of participation (as an
individual legal entity or as leader or member of a consortium submitting
an application). In the event that a natural or legal person submits more
than 1 application, all applications in which that person has participated
will be excluded.
14. Shortlist alliances prohibited: Any tenders received from tenderers
comprising firms other than those mentioned in the shortlisted application
forms will be excluded from this restricted tender procedure. Shortlisted
candidates may not form alliances or subcontract to each other for the
contract in question.
15. Grounds for exclusion: As part of the application form, candidates
must submit a signed declaration, included in the standard application
form, to the effect that they are not in any of the exclusion situations
listed in Section 2.3.3 of the Practical Guide to contract procedures for
EC external actions.
16. Subcontracting: Subcontracting will be allowed maximum up to 10 % of
the contract value.
17. Number of candidates to be shortlisted: On the basis of the
applications received, at least 4 and at most 8 candidates will be invited
to submit detailed tenders for this contract. If the number of eligible
candidates meeting the selection criteria is less than the minimum of 4,
the contracting authority may invite the candidates who satisfy the
criteria to submit a tender.
Provisional timetable
18. Provisional date of invitation to tender: November 2008.
19. Provisional commencement date of the contract: May 2009.
20. Initial period of execution and possible extension of the contract:
24 months.
Selection and award criteria
21. Selection criteria: The following selection criteria will be applied
to candidates. In the case of applications submitted by a consortium,
these selection criteria will be applied to the consortium as a whole:
1) Economic and financial capacity of candidate (based on item 3 of the
application form):
(a) the average annual turnover of candidate(s) must exceed EUR 1 000 000
for the year before last and last year (2006, 2007).
2) Professional capacity of candidate (based on items 4 and 5 of the
application form):
(a) at least 5 permanent staff working for the candidate(s) currently work
in fields related to this contract (institutional review, audits and
policy analysis of government structures);
(b) all applicants must have experience in working on development of civil
society organisations. It is highly desirable that applicants have
experience in establishment and improvement of dialogue between civil
society and government. In addition, experience in conducting civil
society campaigns will be an asset.
3) Technical capacity of candidate (based on items 5 and 6 of the
application form):
(a) candidate has implemented at least 1 major project (minimum EUR 500
000 per project implemented by the candidate) in fields related to this
contract (institutional review, audits and policy analysis of government
structures) completed in the past 3 years (2005, 2006, 2007).
An economic operator may, where appropriate and for a particular contract,
rely on the capacities of other entities, regardless of the legal nature
of the links which it has with them. It must in that case prove to the
contracting authority that it will have at its disposal the resources
necessary for performance of the contract, for example by producing an
undertaking on the part of those entities to place those resources at its
disposal. Such entities must respect the same rules of eligibility and
notably that of nationality, as the economic operator.
If more than 8 eligible candidates meet the above selection criteria, the
relative strengths and weaknesses of the applications of these candidates
must be re-examined to identify the 8 best applications for the tender
procedure. The only factors which will be taken into consideration during
this re-examination are:
1) the number of completed relevant projects (minimum budget EUR 500 000
per project implemented by the candidate) in the fields related to this
contract (institutional review, audits and policy analysis of government
structures) over the past 3 years (2005, 2006, 2007);
2) the total value of the completed relevant projects (minimum budget EUR
500 000 per project implemented by the candidate) in the field related to
this contract (institutional review, audits and policy analysis of
government structures) in the past 3 years (2005, 2006, 2007).
22. Award criteria: As specified in the tender dossier annexed to the
letter of invitation to tender which will be sent to shortlisted
candidates.
Application
23. Deadline for receipt of applications: 19.9.2008 (14:00), Central
European Time.
Any application received after this deadline will not be considered.
24. Application format and details to be provided: Applications must be
submitted using the standard application form (available from the
following Internet address: http://ec.europa.eu/europeaid/work/procedures/
index_en.htm), whose format and instructions must be strictly observed.
Any additional documentation (brochure, letter, etc.) sent with an
application will not be taken into consideration.
25. How applications may be submitted: Applications must be submitted in
English exclusively to the contracting authority:
Procurement section, Delegation of the European Commission to Bosnia and
Herzegovina, Skenderija 3A, 71000 Sarajevo, Bosnia and Herzegovina,
either by recorded delivery (official postal service) to or hand delivered
(including courier services) directly to the contracting authority in
return for a signed and dated receipt.
The contract title and the publication reference (see item 1 above) must
be clearly marked on the envelope containing the application and must
always be mentioned in all subsequent correspondence with the contracting
authority.
Applications submitted by any other means will not be considered.
26. Alteration or withdrawal of applications: Candidates may alter or
withdraw their applications by written notification prior to the deadline
for submission of tenders. No application may be altered after this
deadline.
Any such notification of alteration or withdrawal shall be prepared and
submitted in accordance with Clause 25. The outer envelope (and the
relevant inner envelope) must be marked 'Alteration' or 'Withdrawal' as
appropriate.
27. Operational language: All written communications for this tender
procedure and contract must be in English.
28. Additional information: Not applicable.
29. Date of publication of contract forecast: 29.2.2008.
30. Legal basis: Council Regulation (EC) No 1085/2006 of 17.7.2006
establishing an Instrument for Pre-Accession Assistance (IPA).

BA-Sarajevo: IPA — capacity building of civil society to take part in policy dialogue

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