B-Brussels: services related to the organisation of conferences, exhibitions and other events

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:194455-2008

Publication Date:

Jul 29, 2008

Deadline:

Sept 22, 2008

Buyer:

EUROPEAN COMMISSION

Original Language:

English

Address:

EUROPEAN COMMISSION
BRUSSELS
Belgium

Email:

Click here

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 145/2008
, #
194455-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European Commission,
Directorate-General for Energy and Transport, attn: Marie Wolfcarius, Rue
Demot 28, 01/064, B-1049 Bruxelles/Brussel. Fax (32-2) 295 58 43. E-mail:
tren-events@ec.europa.eu.
Internet address(es):
General address of the contracting authority:
http://ec.europa.eu/dgs/energy_transport/tenders/index_en.htm.
Address of the buyer profile: http://ec.europa.eu/dgs/energy_transport/
tenders/index_en.htm.
Further information can be obtained at:
as in above-mentioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
as in above-mentioned contact point(s).
Tenders or requests to participate must be sent to:
European Commission, Directorate-General for Energy and Transport, DM 28,
0/110, Archives, B-1049 Bruxelles/Brussel.
I.2) Type of the contracting authority and main activity or activities:
European institution/agency or international organisation.
General public services.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Services related to the organisation of conferences, exhibitions and other
events.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 11.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Number of participants to the framework agreement envisaged: 3.
Duration of the framework agreement: duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: EUR 8 000 000.
II.1.5) Short description of the contract or purchase(s): Information and
communication services in the field of organisation of events in the 27
Member States of the European Union, candidate countries (Croatia, the
former Yugoslav Republic of Macedonia and Turkey), EFTA countries
(Iceland, Liechtenstein, Norway, Switzerland) and possibly other countries
outside European countries.
II.1.6) Common procurement vocabulary (CPV): 74422000, 74860000,
74876000, 74872000, 74861000, 74844000, 74411000, 74877000, 78124000,
78190000, 78200000, 92312211.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.1) Deposits and guarantees required: For any pre-financing higher
than EUR 100 000, a financial guarantee equivalent to the amount of the
pre-financing will be requested. Depending on the financial situation of
the tenderer, the Commission may ask for the financial guarantee for
amounts lower than EUR 100 000.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: See tender
specifications.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Groupings, irrespective of their legal
form, may submit bids. Tenderers may, after forming a grouping, submit a
joint bid on condition that it complies with the rules of competition.
Such groupings (or consortium) must specify the company or person heading
the project and must also submit a copy of the document authorising this
company or person to submit a bid. If awarded, the contract will be signed
by the company or the person heading the project, who will be, vis à vis
the Commission, the only contracting party responsible for the performance
of this contract. Tenders from a consortium of firms or groups of service
providers, contractors or suppliers must specify the role, qualifications
and experience of each member of the consortium or group. Each member must
provide all the necessary documents for assessing the bid as a whole with
regard to the exclusion criteria, selection criteria (in their entirety)
and award criteria.
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met:
all tenderers must provide proof of registration, as prescribed in their
country of establishment, on one of the professional or trade registers or
provide a declaration or certificate. If the tenderer is a natural person,
they must provide a copy of their identity card/passport or driving
licence and proof that they are covered by a social security scheme as a
self-employed person.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met:
tenderers must provide proof of their financial and economic capacity by
means of the following documents: the balance sheets or extracts from
balance sheets for the last 3 financial years, and a statement of overall
turnover and turnover relating to the relevant services for the last 3
financial years.
This rule applies to all service providers, regardless of the percentage
of tasks they intend to execute, once they have chosen to submit a tender.
However, if the tender includes subcontractors whose tasks represent less
than 20 % of the contract, those subcontractors are not obliged to provide
evidence of their economic and financial capacity.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met:
tenderers must comply with the following criteria:
criterion 1: previous expertise and experience in carrying out the
requested services (during the last 3 years);
criterion 2: the necessary technical skills to carry out the requested
services;
criterion 3: the necessary language skills to carry out the requested
services in all the official languages of the European Union and of the
candidate countries.
Tenderers must provide the following documents to prove that they satisfy
these criteria:
criterion 1:
— list of main clients and services provided during the last 3 years,
indicating the value, the date and the public or private recipient of the
services rendered;
— detailed CVs — including educational background, degrees and diplomas,
professional experience, research work, publications and linguistic skills
— of the staff designated by the tenderer to perform the work related to
the tender. CVs will preferably be presented in accordance with the
Commission's recommendation relating to a common European format
(http://europass.cedefop.eu.int/europass/home/hornav/Downloads/EuropassCV/
CVExamples/navigate.action);
— examples of information and communication work done in the area covered
by the tender in the past 3 years. If this work was done in part by
subcontractors, tenderers must clearly indicate their own role and
contribution;
— tenders from consortiums of undertakings or groups of service providers
must specify the title, the role and the experience of each of the members
of the consortium or group. In such cases, one of the tenderers must be
designated as the main contractor;
criterion 2:
— list of the technical equipment and material available to the tenderer
to deliver the services relating to this call for tenders;
— list of the services to be provided by the tenderer directly and those
which may be subcontracted;
— description of the measures taken by the tenderer to ensure quality
control of the services provided;
— description of the subcontractors already selected by the tenderer which
may be used for certain types of work;
— indication of the average annual workforce of the service provider
during the last 3 years;
criterion 3:
— description of the language abilities of the tenderer.
This document must demonstrate the tenderer's capacity to ensure language
coverage in several languages of the European Union and, where
appropriate, their capacity to mobilise the necessary resources in order
to cover the 23 official languages of the European Union, and the 3
languages of the candidate countries (Croatian, Macedonian and Turkish).
Examples should be given of previous work in EU languages other than the
tenderer's own language.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to services contracts
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
TREN/74-2008.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive document: Time limit for receipt of requests for documents
or for accessing documents: 10.9.2008 (12:00).
Payable documents: no.
IV.3.4) Time limit for receipt of tenders or requests to participate:
22.9.2008 (16:00).
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: Bulgarian, Czech, Danish, Dutch, English, Estonian, Finnish,
French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian,
Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and
Swedish.
IV.3.7) Minimum time frame during which the tenderer must maintain the
tender: Duration in month(s): 6 (from the date stated for receipt of
tender).
IV.3.8) Conditions for opening tenders: 30.9.2008 (11:00).
Place: DM24 07/050.
Persons authorised to be present at the opening of tenders: yes.
Each tenderer may be represented by not more than 1 person.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.3) Additional information: The tender specifications related to this
call for tender can be downloaded on the web site of the
Directorate-General for Energy and Transport at the following address:
http://ec.europa.eu/dgs/energy_transport/tenders/index_en.htm.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Court of First Instance
of the European Communities, rue du Fort Niedergrünewald, L-2925
Luxembourg. Tel. (352) 43 03-1. Fax (352) 43 03-2100. E-mail:
CFI.registry@curia.europa.eu. URL: http://curia.europa.eu.
Body responsible for mediation procedures:
The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001
Strasbourg Cedex. Tel. (33) 388 17 23 13. Fax (33) 388 17 90 62. E-mail:
euro-ombudsman@europarl.europa.eu. URL: http://www.ombudsman.europa.eu.
VI.4.3) Service from which information about the lodging of appeals may
be obtained: Court of First Instance of the European Communities, rue du
Fort Niedergrünewald, L-2925 Luxembourg. Tel. (352) 43 03-1. Fax (352) 43
03-2100. E-mail: CFI.registry@curia.europa.eu. URL:
http://curia.europa.eu.
VI.5) Date of dispatch of this notice: 17.7.2008.

B-Brussels: services related to the organisation of conferences, exhibitions and other events

Request For Proposals

General Information

Contact Information

Goods, Works and Services

Original Text

dgMarket - Tenders and consulting opportunities worldwide