B-Brussels: cleaning and maintenance of premises

Country:

Belgium

City/Locality:

BRYJELLES

Notice/Contract Number:

eu:187046-2008

Publication Date:

Jul 22, 2008

Deadline:

Aug 18, 2008

Buyer:

EUROPEAN SCHOOL, BRUSSELS 3

Original Language:

French

Address:

EUROPEAN SCHOOL, BRUSSELS 3
BRUSSELS
Belgium

Notice Type: C398
-
Contract notice
Regulation of Procurement: European Institution/Agency or International Organisation
EU Official Journal Publication: 140/2008
, #
187046-2008
Contract Nature: Service contract
Procedure Type: Open procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
Contract notice
Services
Section I: Contracting authority
I.1) Name, addresses and contact point(s): European School, Brussels 3,
attn: A. Boisdainghien, Boulevard du Triomphe 135, B-1050
Bruxelles/Brussel (Ixelles). Tel. (32-2) 629 47 14. Fax (32-2) 629 47 87.
Further information can be obtained from:
Aforementioned contact point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained
from:
Aforementioned contact point(s).
Tenders or requests to participate must be sent to:
Aforementioned contact point(s).
I.2) Type of contracting authority and main activity or activities:
European institution/agency or European organisation.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
Section II: Object of the contract
II.1) Description
II.1.1) Title attributed to the contract by the contracting authority:
Cleaning and maintenance of premises.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category No 14.
NUTS code: BE1.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on the framework agreement: Framework agreement with
a single operator.
Duration of the framework agreement: duration in months: 48.
Estimated total value of purchases for the entire duration of the
framework agreement:
estimated value excluding VAT: EUR 3 100 000–EUR 3 400 000.
II.1.5) Short description of the contract or purchase(s): Cleaning of
premises, corridors and offices at the European School, Brussels 3.
II.1.6) Common procurement vocabulary (CPV): 74700000, 74760000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) Quantity or scope of the contract
II.2.1) Total quantity or scope: Estimated value excluding VAT: EUR 3 100
000–EUR 3 400 000.
II.2.2) Options: No.
II.3) Duration of the contract or time limit for completion: Duration in
months: 48 (from the award of the contract).
Section III: Legal, economic, financial and technical information
III.1) Conditions relating to the contract
III.1.4) Other particular conditions to which the performance of the
contract is subject: No.
III.2) Conditions for participation
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating whether requirements have been met:
A) dispatch of applications:
requests to participate must be sent by registered post no later than the
deadline in point IV.3.4. Requests to participate must be sent in a double
envelope. Both envelopes must be sealed and the inner one must be marked
with both the name of the department which it is addressed to (see
previously) and the following: 'Appel d'offres n° EEB3/2021/2008/0003'.
Date of postage shall be proven by the postmark.
B) Candidates' particulars:
candidates must:
— quote reference 'EEB3/2021/2008/0003' in their request to participate,
— enclose identity details as follows: name, legal status, nationality,
address, telephone and fax numbers, contact name and e-mail address, VAT
number, official registration number (where applicable) and bank details,
— enclose the documents and information required under point III.2)
Conditions for participation.
C) Legal position:
— name of the country in which candidates have their head office or are
domiciled, enclosing documents evidencing this under law in their country
of residence,
— candidates must enclose a duly signed and dated solemn declaration
certifying that they are not in any of the situations which would
disqualify them from taking part in a contract awarded by the European
Communities. The solemn declaration must take the form of the following
template, in its entirety:
'Solemn declaration — I, the undersigned — official name of the company or
organisation — registered address — registration number — VAT number —
name of the person who will sign this form (agent legally authorised to
represent the tenderer in dealings with third parties and acting on behalf
of the aforementioned company or organisation) — cases of disqualification
from participating in a contract — solemnly declare that the
aforementioned company or organisation:
(a) is not bankrupt or being wound up, its affairs are not being
administered by the court, it has not entered into an arrangement with
creditors or suspended business activities, is not the subject of
proceedings concerning these matters and nor is it in any analogous
situation arising from a similar procedure under national laws or
regulations;
(b) has not been convicted of an offence concerning professional conduct
by a judgment which has the force of res judicata;
(c) has not been guilty of grave professional misconduct proven by any
means the contracting authorities can substantiate;
(d) has fulfilled its obligations relating to the payment of
social-security contributions or taxes in accordance with the legal
provisions of its country of residence or those of the country of the
contracting authority or those of the country where the contract will be
carried out;
(e) has not been the subject of a judgment which has the force of res
judicata for fraud, corruption, involvement in a criminal organisation or
any other illegal activity detrimental to the Communities' financial
interests;
(f) has not been declared to be in serious breach of contract for failure
to comply with contractual obligations, following another procurement
procedure or grant award procedure financed by the Community budget.
I am also aware that candidates or tenderers will not be considered for
contract award if, at the time of the procurement procedure, they:
(1) are subject to a conflict of interests;
(2) are guilty of misrepresentation in furnishing the information required
by the contracting authority in order to take part in the contract, or
have not furnished said information — signature and company stamp — date'.
NB: the successful tenderer must, on pain of exclusion, furnish the
following documentary evidence in support of the solemn declaration within
a time limit set in writing by the contracting authority and prior to
signature of the contract:
— recent extract from the judicial record or, failing this, an equivalent
document recently issued by an appropriate judicial or administrative body
in the country in which the tenderer resides, stating that he is not
bankrupt or being wound up, his affairs are not being administered by the
court, he has not entered into an arrangement with creditors, he has not
suspended business activities, is not the subject of proceedings of this
nature, nor is he in any analogous situation arising from a similar
procedure under national laws or regulations,
— recent extract from the judicial record or, failing this, an equivalent
document recently issued by an appropriate judicial or administrative body
in the country in which the tenderer resides, stating that he has not been
convicted of an offence concerning his professional conduct by a judgment
which has the force of res judicata and has not been the subject of a
judgment which has the force of res judicata for fraud, corruption,
involvement in a criminal organisation or for any other illegal activity
detrimental to financial interests,
— recent certificate issued by an appropriate body in the country in which
the tenderer resides, stating that he has fulfilled his obligations in
respect of payment of social-security contributions,
— recent certificate issued by an appropriate body in the country in which
the tenderer resides, stating that he has fulfilled his obligations in
respect of payment of taxes (direct taxes and VAT) in accordance with
legal provisions in said country.
Where no such documents or certificates are issued in the country
concerned, they may be replaced by a statement under oath, or failing
that, a solemn declaration made by the tenderer before a judicial or
administrative body, a notary or a qualified professional body in said
country.
NB: groupings of companies must furnish the necessary solemn declaration,
and supporting documents in the event they are awarded the contract, for
each individual member.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating whether requirements have been met:
— proof of professional risk insurance cover,
— statement as to overall turnover and turnover relating to the products
referred to in this contract, achieved by the company over the past 3
financial years.
Should tenderers be unable to provide the requested references, any other
document the contracting authority considers suitable for proving economic
and financial capacity shall be accepted.
III.2.4) Reserved contracts: No.
III.3) Conditions specific to service contracts
III.3.1) Execution of the service is reserved for a particular
profession: No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for execution of the service: Yes.
Section IV: Procedure
IV.1) Type of procedure
IV.1.1) Type of procedure: Open.
IV.2) Award criteria
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) Administrative information
IV.3.1) File reference number attributed by the contracting authority:
EEB3/2021/2008/0003.
IV.3.2) Previous notice(s) published concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents,
or descriptive document: Final date for receipt of requests for documents
or for accessing documents: 15.8.2008.
Charge for documents: no.
IV.3.4) Final date for receipt of tenders or requests to participate:
18.8.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: French.
IV.3.7) Period during which the tenderer is bound to maintain his tender:
Until: 31.12.2008.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
Section VI: Complementary information
VI.1) This is a recurrent procurement: No.
VI.2) Contract related to a project and/or programme financed by EU
funds: No.
VI.4) Procedures for appeal
VI.4.1) Body responsible for appeal procedures: Tribunal de première
instance de Bruxelles, place Poelaert, B-1000 Bruxelles.
VI.5) Date of dispatch of this notice: 10.7.2008.

B-Brussels: cleaning and maintenance of premises

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