Notice Type: 2120
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 139/2008
, #
186417-2008
Contract Nature: Supply contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender
Summary:
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): Southampton City Council,
Strategic Services Partnership, Procurement, 3rd Floor, Park House, 102 -
108 Above Bar Street, Contact: www.southampton.gov.uk/supplysouthampton,
Attn: Martyn Smith, UK-Southampton SO14 7DT. E-mail:
martyn.x.smith@southampton.gov.uk.
Internet address(es):
General address of the contracting authority:
www.southampton.gov.uk/supplysouthampton.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Regional or local authority.
General public services.
Public order and safety.
Environment.
Housing and community amenities.
Social protection.
Recreation, culture and religion.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Purchase of Vehicles and Specialist Equipment.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Supplies.
Purchase.
Main place of delivery: UK - Southampton.
NUTS code: UKJ32.
II.1.3) The notice involves: The establishment of a framework agreement.
II.1.4) Information on framework agreement: Framework agreement with
several operators.
Duration of the framework agreement: Duration in year(s): 4
Estimated total value of purchases for the entire duration of the
framework agreement:
Estimated value excluding VAT: 10 000 000 GBP.
II.1.5) Short description of the contract or purchase(s): The
establishment of framework agreements to supply Commercial Vehicles
together with other specialist vehicles and equipment in 7 Lots as
indicated in section 11.1.8 below.
The frameworks will be multi-contractor frameworks allowing for
mini-competitions for selecting suppliers of particular vehicles and
equipment.
The Contracting Authority reserves the right to use a reverse auction.
Suppliers can apply for all or any of the Lots. The Framework Agreement
will run for four years.
Whilst every effort has been made to consider the full scope of the
requirement the Council does not guarantee that the list of vehicle types
is exhaustive or guarantees the volume of vehicles required resulting from
this tender or that it will accept any tender on completion of the tender
exercise.
In the interests of efficient public procurement, the contracts will be
accessible (by agreement) to other Local & Regional Authorities within
Hampshire. These will consist of District, Unitary and Borough Councils
within Hampshire and other neighbouring counties, members of the Central
Buying Consortium (CBC) as listed here
http://www.cbconline.org.uk/index.htm and members of SECE (South East
Centre of Excellence) listed here http://www.sece.gov.uk/
cncil.asp?PageRef=16).
II.1.6) Common procurement vocabulary (CPV): 34100000, 29123000,
28622300, 34390000, 34223370, 34213000, 34144900, 34144760, 34144700,
34144512, 34144511, 34144510, 34144500, 34144440, 34144431, 34144430,
34144400, 34144220, 34144000, 34143000, 34140000, 34137000, 34135000,
34132000, 34131000, 34130000, 34120000, 34117000, 34116000, 34115000,
34114300, 34114000, 34113300, 34113200, 34113000, 34000000, 29522621,
29522600, 29371000, 29370000, 29331110, 29331100, 29221500, 29331000,
34144710, 34114400, 34121000, 34136000, 34136100, 34136200, 34142200,
29522611, 29811110, 29830000, 29835100.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: Estimated value excluding VAT: 10 000
000 GBP.
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 48 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: Supply of Commercial Vehicles 7 500 kgs and over
1) SHORT DESCRIPTION: Commercial Vehicles 7 500 kgs and over including
tippers, flatbeds, library vehicles and box vans with specialist built
bodies with or without ancillary equipment such as tailifts, binlifts and
small cranes.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34100000, 34144760, 29221500,
34115000, 34130000, 34131000, 34132000, 34135000, 34137000, 34140000,
34223370.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 2 000 000 and 3 000 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 2
TITLE: Passenger Carrying Vehicles
1) SHORT DESCRIPTION: Supply of passenger carrying vehicles including
mini-buses, MPV and specialist accessible vehicles.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34120000, 34121000, 34114400,
34117000, 34114300, 34116000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 400 000 and 500 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 3
TITLE: Supply of waste Disposal Vehicles
1) SHORT DESCRIPTION: Supply of waste disposal vehicles including refuse
collection vehicles and skip loaders.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34144500, 34142200, 34144710,
34144512, 34144511, 34144510.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 4
TITLE: Supply of Road Maintenance and Cleaning Vehicles
1) SHORT DESCRIPTION: Supply of Road Maintenance and cleaning vehicles,
road sweepers, gulley emptiers and street lighting access vehicles.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34144400, 29811110, 34143000,
34114000, 34144440, 34144431, 34144430.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 500 000 and 600 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 5
TITLE: Supply of Agricultural and Grounds Maintenance, Highway & Building
Construction Equipment
1) SHORT DESCRIPTION: Agricultural and Grounds Maintenance, Highway and
Building Construction equipment including ride on mowers, agricultural
tractors, excavators, material handlers and similar equipment.
2) COMMON PROCUREMENT VOCABULARY (CPV): 29300000, 29835100, 29830000,
29522611, 34390000, 29522621, 29522600, 29371000, 29370000, 29331110,
29331100, 29331000.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 6
TITLE: Supply of Agricultural and Grounds Maintenance, Highway & Building
Construction Equipment
1) SHORT DESCRIPTION: Supply of Agricultural and Grounds Maintenance,
Highway and Building Construction equipment, including handheld and/or
pedestrian controlled equipment , including Kango hammers, vibrating
rollers, compressors, drills and hedge cutters, push mowers, rotary mowers
and strimmers.
2) COMMON PROCUREMENT VOCABULARY (CPV): 29300000, 29123000, 28622300,
29331110, 29331100, 29331000, 29521323.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 100 000 and 150 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
LOT NO 7
TITLE: Supply of Specialist Vehicles
1) SHORT DESCRIPTION: Specialist vehicles including 4 x 4 light tippers
and restricted access vehicles.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34114000, 34213000, 34144900,
34113300, 34113200, 34113000, 34100000, 34000000, 34144000, 34144220,
34144700.
3) QUANTITY OR SCOPE: Estimated cost excluding VAT:
Range: between 100 000 and 120 000 GBP.
5) ADDITIONAL INFORMATION ABOUT LOTS: The Contracting Authority intends
to use an eTendering system in this procurement exercise and reserves the
right to use a reverse auction.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: A performance bond, and/or
parent company guarantee (in the case of a subsidiary company), may be
required.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: As defined within
the tender documents.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Partnership, limited company, prime
contractor, limited liability partnership.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Any supplier
may be disqualified who: (a) is in circumstances such that any of the
personal situations set out in Article 45 of Directive 2004/18/EC apply to
the economic operator; or (b) has been or is subject to legal proceedings
(civil or criminal) under Race Relations, Sex Discrimination (including
victimisation), Disability Discrimination legislation, awards, judgments,
convictions (spent or exempt) or similar in the country he is established
or in the country of the contracting authority.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: See Sections IV.1.2 and
VI.3 below.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: See Sections IV.1.2 and VI.3 below.
III.2.4) Reserved contracts: No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5.
Objective criteria for choosing the limited number of candidates: As set
out in the pre-qualification questionnaire.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: Yes.
The Contracting Authority reserves the right to use a reverse auction.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
EC09/01/1463.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
18.8.2008 - 12:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 24.9.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2011.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Suppliers Instructions How to Express
Interest in this Tender~: 1. Register your company on the eSourcing portal
(this is only required once) - Browse to the eSourcing Portal:
https://southampton.bravosolution.com and click the link to register -
Accept the terms and conditions and click “continue” - Enter your correct
business and user details - Note the username you chose and click “Save”
when complete - You will shortly receive an email with your unique
password (please keep this secure) 2. Express an Interest in the tender -
Login to the portal with the username/password - Click the “PQQs Open To
All Suppliers” link. (These are Pre-Qualification Questionnaires open to
any registered supplier) - Click on the relevant PQQ to access the content
- Click the “Express Interest” button in the “Actions” box on the
left-hand side of the page - This will move the PQQ into your “My PQQs”
page. (This is a secure area reserved for your projects only) - You can
now access any attachments by clicking the “Settings and Buyer
Attachments” in the “Actions” box 3. Responding to the tender - You can
now choose to “Reply” or “Reject” (please give a reason if rejecting) -
You can now use the ‘Messages’ function to communicate with the buyer and
seek any clarification - Note the deadline for completion, then follow the
onscreen instructions to complete the PQQ - There may be a mixture of
online & offline actions for you to perform (there is detailed online help
available) You must then publish your reply using the publish button in
the “Actions” box on the left-hand side of the page. If you require any
further assistance please consult the online help, or contact the
eTendering help desk.
The Contracting Authority intends to use an eTendering system in this
procurement exercise and reserves the right to use a reverse auction.
The number of firms to be invited to tender indicated in section IV.1.2 is
the estimated minimum per Lot.
The Contracting Authority undertakes to use reasonable endeavours to hold
confidential any information provided in the proposal submitted, subject
to the Contracting Authority's obligations under law, including the
Freedom of Information Act 2000. If the applicant considers that any of
the information submitted in the proposal should not be disclosed because
of its sensitivity then this should be stated with the reason for
considering it sensitive. The Contracting Authority will then consider the
sensitivity statement before replying to any request received under the
Freedom of Information Act 2000.
Tender documents or notice of non-acceptance, as appropriate, will be sent
to all applicants.
When executing the contract within the United Kingdom, the successful
supplier will be required to comply with the recommendations of the Code
of Practice for Employment, published by the Equalities and Human Rights
Commission. The suppliers will also be required to comply with the
requirements of the Disability Discrimination Act 1995. Further
information on the Contracting Authority's requirements on the
aforementioned will be included in the invitation to tender documents.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 17.7.2008.
|
|
Subscription
