UK-Birmingham: repair, maintenance and installation services

Country:

United Kingdom

City/Locality:

MPIRMIGCHAM

Notice/Contract Number:

eu:184439-2008

Publication Date:

Jul 18, 2008

Deadline:

Aug 26, 2008

Buyer:

UNIVERSITY OF BIRMINGHAM

Original Language:

English

Address:

UNIVERSITY OF BIRMINGHAM
BIRMINGHAM , Birmingham
United Kingdom

Web Site:

www.bham.ac.uk

Notice Type: 1120
-
Contract notice
Regulation of Procurement: European Communities
EU Official Journal Publication: 138/2008
, #
184439-2008
Contract Nature: Works
Procedure Type: Restricted procedure
Type of Bid Required: Global tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Works
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): University of Birmingham, Room
LG8, Lower Ground Floor, Aston Webb Building, B Block, Edgbaston, Attn:
Matthew Home, UK-Birmingham B15 2TT. Tel. (44) 12 14 14 36 48. E-mail:
procurement@bham.ac.uk. Fax (44) 12 14 14 34 59.
Internet address(es):
General address of the contracting authority: www.bham.ac.uk.
Address of the buyer profile: www.in-tendhost.co.uk/
universityofbirmingham.
Further information can be obtained at: URL:
http://www.in-tendhost.com/universityofbirmingham/asp/loginredirect.asp.
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
URL: http://www.in-tendhost.com/universityofbirmingham/asp/
loginredirect.asp.
Tenders or requests to participate must be sent to: URL:
http://www.in-tendhost.com/universityofbirmingham/asp/loginredirect.asp.
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Other: Higher Education/University.
Education.
The contracting authority is purchasing on behalf of other contracting
authorities: no.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
Refurbishment Works for Underground Subways Complex at the University of
Birmingham.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Works.
Execution.
Main site or location of works: University of Birmingham.
NUTS code: UKG31.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): The University
is seeking to appoint a suitable main contractor to procure and manage a
team of subcontractors for a specialist project commencing in early 2009.
There is also a possibility of negotiating a second phase for 2010,
subject to performance and standards on the 2009 scheme. (The latter is
not guaranteed and the University reserves the right to cancel the future
phase and or tender the scheme regardless of performance and or
standards.).
The main contractor should have relevant experience of similar schemes and
be able to demonstrate this through previous successful contractors.
The approximate value of the project is currently estimated to circa 2 000
000 GBP. (This is subject to further design & some minor works may be let
as separate packages).
The second phase of the works currently programmed for 2010 is similar to
the 2009 scheme.
Companies achieving the best ranking in the selection process will be
invited to tender the first phase of the works in late September 2009.
The majority of the hot pipework services are or were insulated by
asbestos containing materials, a key part of the main scheme is the
removal of the majority of asbestos from the network. This has already
been done for this phase of the works.
Due to the size of the project it was necessary to divide the subway into
five smaller working areas. The works were then planned for each area and
a programme was developed. There have already been several phases of work,
some of these have been throughout the subway network and some have been
to the specific areas. To date the completed and current works include
Surveying and Reporting,
Bypassing and replacing failed sections of pipework, Provision of
Temporary Services,
Propping of pre-cast concrete soffit blocks,
Separating the entire subway into fire compartments complete with
automatic closing fire doors, Installing a Fire alarm system complete with
manual call points, smoke and heat detectors, Installing a specialised
below ground radio antenna system, Installing new lighting system complete
with emergency lights,
Installing new and upgrading certain existing subway entry and exit
points, Resilient Data networking, Concrete repairs and treatment.
Rust inhibitor treatment for rebar within the structure, Removal of
asbestos containing material from certain sections of the subway.
The early investigations and surveys highlighted a potential issue with
the soffit spanning approximately 450 m of the subway network. The pre
cast hollow planks were noted to be deteriating and concrete was spalling
from them. The cause of the spalling is subject to debate but is in part
or wholly due to construction standards, water ingress and chemical
reaction with road salts. As it would take time to develop and implement
the planned replacement of the soffit the area was propped to minimise any
structural issues.
This 2009 phase of the scheme will involve the removal and replacement of
the concrete pre cast soffit planks covering two separate, 125m sections
of the subway. To enable this we have cleaned and removed all of the
asbestos containing material in the areas below the soffit to be replaced.
The 2nd phase scheduled for 2010 will involve replacing the remaining pre
cast soffit planks in
It will be necessary for the contractor and his principal subcontractors
to visit site and survey during tender to fully understand scope of works.
II.1.6) Common procurement vocabulary (CPV): 50000000, 50700000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
No.
II.1.8) Division into lots: No.
II.1.9) Variants will be accepted: No.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope:
II.2.2) Options: No.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 6 (from the award of the contract).
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: Payment at the end
of the month following date of Invoice.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: Tenderers
will be required to complete a Supplier Appraisal Questionnaire which will
require that the provider submits the details below in addition to the
other information set out in the Questionnaire.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As requested in the
Supplier Appraisal Questionnaire and the Invitation to Tender.
Minimum level(s) of standards possibly required: Minimum Standards.
The University requires that Tenderers must meet certain minimum standards
in terms of Financial and Economic Standing and Technical and Professional
Abilities.
If your organisation does not meet these minimum standards your response
to the pre-qualifying questionnaire will not be considered.
The minimum standards required for this Tender are.
Insurances (Appraisal Questionnaire Part 1).
The Contractor must be in a position to have available for the Project and
provide evidence of the following minimum levels of insurance indemnity
cover:
Professional/Indemnity Insurance in the sum of ten million pounds (10 000
000 GBP) for any one occurrence or series of occurrences.
Public Liability Insurance in the sum of ten million pounds (10 000 000
GBP) for any one occurrence or series of occurrences arising at the
Services.
The Contractor will be deemed, by means of responding to the Invitation to
Tender, to have provided an understanding to maintain insurance indemnity
cover to at least the minimum levels set out above.
Equal Opportunities and Race Relations (Appraisal Questionnaire Section).
The Contractor must be able to confirm that.
It is a policy to the organisation as an employer to comply with its
statutory obligations under the:
Race Relations Act.
Sex Discrimination Act.
Disability Discrimination Act.
Freedom of Information Act (Appraisal Questionnaire Section).
Tenderers will be required to provide an understanding in respect of
confidentiality and commitment to co-operate and provide all assistance
requested and required by the University in order that the University is
able to comply with and fulfil its statutory obligations under the Freedom
of Information Act 2000.
Contractors Health and Safety Scheme Accreditation (Appraisal
Questionnaire Section).
It is University policy that Professional Construction Contractors
operating on the University Site shall be registered with or accredited by
CHAS as Contractors or CDM Co-ordinators (the Contractors Health and
Safety Scheme www.chas.gov.uk).
Tenderers must provide evidence of.
CHAS registration.
An application for CHAS registration being in progress, with anticipated
date for accreditation or.
Equivalent Accreditation approved by CHAS (you will be required to provide
confirmation from CHAS that any alternative scheme is equivalent to the
CHAS Accreditation.
Health & Safety (Appraisal Questionnaire Section).
Tenderers must confirm that none of the following incidents have occurred
over the last 5 years.
Prosecutions.
HSE Prohibition Notices
Reportable Accidents: Fatal.
WRAPs (Site Waste Management).
It is University policy that Professional Construction Contractors
operating on the University Site shall follow the WRAPs proforma.
The above minimum standards are captured in the sections of the
contractors Pre-Qualifying Questionnaire indicated. It is recommended that
you look at these sections and confirm that you are able to confirm
compliance and that your organisation meets the minimum standards as
appropriate before you commence completion of the documentation.
Please note that the Universitys evaluation team will review these
sections of the completed Questionnaire received before any activities are
undertaken to evaluate any other part of the response to the
Questionnaire.
If your organisation fails to meet the Minimum standards your response
will be declined and no further evaluation will be undertaken.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: As requested in the Supplier Appraisal
Questionnaire and the Invitation to Tender.
Minimum level(s) of standards possibly required: Minimum Standards.
The University requires that Tenderers must meet certain minimum standards
in terms of Financial and Economic Standing and Technical and Professional
Abilities.
If your organisation does not meet these minimum standards your response
to the Pre-Qualifying Questionnaire will not be considered.
The minimum standards required for this Tender are.
Insurances (Appraisal Questionnaire Part 1).
The Contractor must be in a position to have available for the Project and
provide evidence of the following minimum levels of insurance indemnity
cover:
Professional/Indemnity Insurance in the sum of ten million pounds (10 000
000 GBP) for any one occurrence or series of occurrences.
Public Liability Insurance in the sum of ten million pounds (10 000 000
GBP) for any one occurrence or series of occurrences arising at the
Services.
The Contractor will be deemed, by means of responding to the Invitation to
Tender, to have provided an understanding to maintain insurance indemnity
cover to at least the minimum levels set out above.
Equal Opportunities and Race Relations (Appraisal Questionnaire Section).
The Contractor must be able to confirm that.
It is a policy to the organisation as an employer to comply with its
statutory obligations under the:
Race Relations Act.
Sex Discrimination Act.
Disability Discrimination Act.
Freedom of Information Act (Appraisal Questionnaire Section).
Tenderers will be required to provide an understanding in respect of
confidentiality and commitment to co-operate and provide all assistance
requested and required by the University in order that the University is
able to comply with and fulfil its statutory obligations under the Freedom
of Information Act 2000.
Contractors Health and Safety Scheme Accreditation (Appraisal
Questionnaire Section).
It is University policy that Professional Construction Contractors
operating on the University Site shall be registered with or accredited by
CHAS as Contractors or CDM Co-ordinators (the Contractors Health and
Safety Scheme www.chas.gov.uk).
Tenderers must provide evidence of CHAS registration.
An application for CHAS registration being in progress, with anticipated
date for accreditation or Equivalent Accreditation approved by CHAS (you
will be required to provide confirmation from CHAS that any alternative
scheme is equivalent to the CHAS Accreditation.
Health and Safety (Appraisal Questionnaire Section).
Tenderers must confirm that none of the following incidents have occurred
over the last 5 years.
Prosecutions.
HSE Prohibition Notices
Reportable Accidents: Fatal.
WRAPs (Site Waste Management).
It is University policy that Professional Construction Contractors
operating on the University Site shall follow the WRAPs proforma.
The above minimum standards are captured in the sections of the
contractors Pre-Qualifying Questionnaire indicated. It is recommended that
you look at these sections and confirm that you are able to confirm
compliance and that your organisation meets the minimum standards as
appropriate before you commence completion of the documentation.
Please note that the Universitys evaluation team will review these
sections of the completed Questionnaire received before any activities are
undertaken to evaluate any other part of the response to the
Questionnaire.
If your organisation fails to meet the Minimum standards your response
will be declined and no further evaluation will be undertaken.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged number of operators 5
Objective criteria for choosing the limited number of candidates: Relevant
Experience.
Professional and Technical Resources and Qualifications.
Performance and Contract Compliance.
Financial and Economic Standing and Performance.
Insurances and Risk Management.
Health and Safety Performance and Assurance.
Quality Assurance.
Environmental Sustainability.
Equal Opportunities.
Acceptance of the Schedule of Duties.
Acceptance of the Plan of Works.
IV.1.3) Reduction of the number of operators during the negotiation or
dialogue: Recourse to staged procedure to gradually reduce the number of
solutions to be discussed or tenders to be negotiated no.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
SC1515/08.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents:
Price: 120 GBP.
Terms and method of payment: A cheque for 120 GBP made payable to the
"University of Birmingham" must accompany your PQQ response. Failure to do
so may result in your response being disqualified.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
26.8.2008 - 10:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.9.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
IV.3.8) Conditions for opening tenders: Persons authorised to be present
at the opening of tenders: no.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: No.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: Tenderers should note that their tender
response must be returned electronically through In-Tend (URL address as
in point I.1 of this Notice) by the stipulated time and date and also
provide 3 hard copies in a sealed envelope/package which does not identify
the name of the Tenderer and delivered to the address in point I.1 of this
Notice by the stipulated date and time for the attention of Matthew Home
labelled SC1515/08 EU Tender. Failure to comply with these requirements
may result in your Tender being automatically disqualified.
VI.4) PROCEDURES FOR APPEAL
VI.4.1) Body responsible for appeal procedures: Body responsible for
mediation procedures:
VI.4.3) Service from which information about the lodging of appeals may
be obtained:
VI.5) DATE OF DISPATCH OF THIS NOTICE: 16.7.2008.

UK-Birmingham: repair, maintenance and installation services

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