UK-Salford: storage services

Country:

United Kingdom

City/Locality:

SALFORD

Notice/Contract Number:

eu:182358-2008

Publication Date:

Jul 16, 2008

Deadline:

Aug 19, 2008

Buyer:

HM REVENUE AND CUSTOMS

Original Language:

English

Address:

HM REVENUE AND CUSTOMS
SALFORD
United Kingdom

Web Site:

www.hmrc.gov.uk

Notice Type: 2220
-
Contract notice
Regulation of Procurement: European Communities, with participation by GPA countries
EU Official Journal Publication: 136/2008
, #
182358-2008
Contract Nature: Service contract
Procedure Type: Restricted procedure
Type of Bid Required: Global or partial tender
Awarding Criteria: The most economic tender

Summary:
CONTRACT NOTICE
Services
SECTION I: CONTRACTING AUTHORITY
I.1) NAME, ADDRESSES AND CONTACT POINT(S): HM Revenue and Customs,
Commercial Directorate, 5th Floor West, Ralli Quays, 3 Stanley Street,
Contact: Anthony Fellowes, Jonathan Edwards, Tracy Bretherton, Attn:
Anthony Fellowes, UK-Salford M60 9LA. Tel. 016 18 27 04 42 / 016 18 27 02
74 / 016 18 27 09 17. E-mail: OperationsSupportTeam@hmrc.gsi.gov.uk. Fax
016 18 27 02 70.
Internet address(es):
General address of the contracting authority: www.hmrc.gov.uk.
Further information can be obtained at: As in above-mentioned contact
point(s).
Specifications and additional documents (including documents for
competitive dialogue and a dynamic purchasing system) can be obtained at:
As in above-mentioned contact point(s).
Tenders or requests to participate must be sent to: As in above-mentioned
contact point(s).
I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES:
Ministry or any other national or federal authority, including their
regional or local sub-divisions.
The contracting authority is purchasing on behalf of other contracting
authorities: yes.
SECTION II: OBJECT OF THE CONTRACT
II.1) DESCRIPTION
II.1.1) Title attributed to the contract by the contracting authority:
UK-Salford: haulage storage and disposal of seized goods.
II.1.2) Type of contract and location of works, place of delivery or of
performance: Services.
Service category: No 20.
Main place of performance: Haulage: Nationwide but most activity will be
around Dover and other large ports.
Storage: 2 sites in South East England and Yorkshire) but scope to include
overspill storage facilities.
Disposal (Tobacco, Alcohol and other goods) South East and Yorkshire.
Disposal ( Motor Vehicles) Mainly South East, and North East Lincolnshire.
Haulage, Storage and Disposal of Products of Animal Origin (POAO):
Nationwide but most activity will be around major airports and ports.
II.1.3) The notice involves: A public contract.
II.1.5) Short description of the contract or purchase(s): HM Revenue and
Customs (HMRC) is seeking a service provider(s) to deliver a Haulage,
Storage and Disposal (HS&D) service for goods seized by HMRC in carrying
out their duties in confiscating goods where there has been an attempt to
evade Excise duties. In particular goods such as: tobacco (Hand rolled
tobacco and cigarettes); alcohol (beers and spirits); and motor vehicles
used in the excise evasion process (cars, vans, lorries etc) and other
goods. Currently this range of services are provided by separate vendors.
However, vendors can express an interest in all or individual Lots within
this contract. This contract will be let under the auspices of HMRC but
ownership shall transfer to the United Kingdom Border Agency (UKBA) during
the lifetime of the contract. The HS&D requirement can be separated into
three general Lots of Haulage, Storage and Disposal, however Disposal will
be further broken down into commodity specific Lots in view of the lack of
synergy in disposing of a diverse range of seized goods.Storage
services.Warehousing services.Supporting services for the
government.Refuse services.
II.1.6) Common procurement vocabulary (CPV): 63121100, 63122000,
90120000, 75130000.
II.1.7) Contract covered by the Government Procurement Agreement (GPA):
Yes.
II.1.8) Division into lots: Yes.
Tenders should be submitted for: one or more lots.
II.1.9) Variants will be accepted: Yes.
II.2) QUANTITY OR SCOPE OF THE CONTRACT
II.2.1) Total quantity or scope: See specific Lots.
II.2.2) Options: Yes.
Description of these options: There will be an option to extend the
initial 6 year period of the contract for up a further year. The creation
of a UK Border Agency was announced by the Prime Minister in July 2007 and
on 1.4.2008 was launched in 'shadow' form pending legislation to make it a
full legal entity. This contract will be open to the new Agency where
required and is likely to be novated to the Agency in due course. The
estimated value of this contract is indicative of HMRC only, the contract
will be open to other Government Departments, Agencies, Local Authorities
and Police Authorities.
II.3) DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION: Duration in
months: 72 (from the award of the contract).
INFORMATION ABOUT LOTS
LOT NO 1
TITLE: UK-Salford: haulage of seized goods
1) SHORT DESCRIPTION: The requirement is for the secure haulage of seized
goods throughout Great Britain, Northern Ireland and Coquelles* (UK zone
at the French end of channel tunnel) The requirement will include: 24/7
Helpline Loading and removal of goods from point of seizure and delivery
to place of storage Wide range of vehicles for wide volumes of goods
seized Loading and removal of goods from storage to disposal vendors and
Ad hoc movement of goods as and when required. *Coquelles - Where vehicles
are seized from drivers in Coquelles, there will be a requirement for a
separate provision of transport for the repatriation of the drivers and
passengers to mainland UK. Courier services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 64120000.
3) QUANTITY OR SCOPE: Haulage: 10 000 seizures annually, (UK Mainland)
Repatriation: 600 people (300 trips) taken from Coquelles to mainland UK
annually.
LOT NO 2
TITLE: UK-Salford: storage of seized goods
1) SHORT DESCRIPTION: The requirement is for the secure storage of goods
in two specified sites (South East and Yorkshire) and overflow sites
dependant on volume of goods seized and stored. The requirement will
include: 24/7 access to storage facilities and appropriate workforce to
deal with deliveries and security. Offloading and removal of goods from
Haulage provider vehicles Robust inventory management Manage and be
responsible for the maintenance, security and stock assurance To manage
and be responsible for fully trained staff in operating the storage
activities and Proactive utilisation of seasonal spare capacity to
generate revenue. Storage services.Warehousing services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 63121100, 63122000.
3) QUANTITY OR SCOPE: Storage: 15 000 pallets and 1 500 vehicles approx
stored at any one time.
LOT NO 3
TITLE: UK-Salford: disposal of seized goods (tobacco and alcohol)
1) SHORT DESCRIPTION: The requirement is for the secure disposal of
tobacco and alcohol from the two designated sites and other sites if
necessary. The requirement will include: Access during working hours only
Disposal of tobacco at storage site and vendor site Disposal of alcohol at
vendors site and Disposal of other goods at vendors site Refuse services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90120000.
3) QUANTITY OR SCOPE: Disposal: (Tobacco and Alcohol) 5000 pallets of wet
goods and 700 tonnes of dry goods annually:
LOT NO 4
TITLE: UK-Salford: disposal of seized motor vehicles
1) SHORT DESCRIPTION: The requirement is for the secure disposal of motor
vehicles from the two designated sites and other sites if necessary. The
requirement may include: Access during working hours only Loading and
collection of vehicles from Storage sites Transit to Suppliers preferred
method of storage/selling point HPI checks on all vehicles Re registering
of some vehicles Second-hand transport vehicles.
2) COMMON PROCUREMENT VOCABULARY (CPV): 34117000.
3) QUANTITY OR SCOPE: Disposal: (Motor Vehicles) 1700 approx disposed of
annually.
LOT NO 5
TITLE: UK-Salford: disposal of products of animal origin (poao)
1) SHORT DESCRIPTION: The requirement is for the secure disposal of POAO
from all major UK airports and ports. The requirement will include: Access
during working hours only for collection, transportation and disposal of
POAO Collection on a regular and ad hoc basis Transit to be in leak proof
containers and vehicles to be cleaned post transit. No storage required.
Disposal of POAO at vendors site ASAP after collection from HMRC site.
Sewage- and refuse-disposal services, sanitation and environmental
services.Recycling services.
2) COMMON PROCUREMENT VOCABULARY (CPV): 90000000, 90315300.
3) QUANTITY OR SCOPE: Disposal: (POAO) 300 000 Kgs (2 000 collections)
disposed of annually.
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Deposits and guarantees required: NA.
III.1.2) Main financing conditions and payment arrangements and/or
reference to the relevant provisions regulating them: HMRC operates an
Enterprise Resource Planning (electronic trading/ordering) system and has
a Purchase Order Mandatory Policy. Successful tenderers will be required
to provide information so that they can be adopted onto the system.
Payment will be made by BACS within 30 days of receipt of a valid invoice.
III.1.3) Legal form to be taken by the group of economic operators to
whom the contract is to be awarded: Joint and several liability.
No special legal form is required, but each supplier will be required to
become jointly and severally liable for the contract before acceptance.
III.1.4) Other particular conditions to which the performance of the
contract is subject: Yes.
Any contract/framework awarded will be subject to the Authority's
Conditions of Contract. Due to the security related issues, security
vetting and/or individual confidentiality agreements will be required for
persons directly involved in the performance of the contract.
III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Personal situation of economic operators, including requirements
relating to enrolment on professional or trade registers: Information and
formalities necessary for evaluating if requirements are met: As referred
to in Section VI.3, expressions of interest must be in the form of a
completed Pre-Qualification Questionnaire. General eligibility and
suitability to be invited to tender will be considered and applicants will
therefore be required to provide a statement within their
Pre-Qualification Questionnaire as to whether any of the circumstances
(relating to mandatory and discretional grounds for exclusion) described
in Regulation 23 of the Public Contracts Regulations 2006 apply. Revenue
compliance checks will be undertaken throughout the tendering exercise
using information from HMRC's own records. UK applicants will be required
to provide their tax reference numbers: i.e. Value Added Tax registration
number, PAYE collection reference and Corporation Tax or Self Assessment
reference, as applicable. Overseas or non-UK applicants will be required
to submit a certificate of tax compliance obtained from the country in
which they are resident for tax purposes. Applicants unable to demonstrate
an acceptable revenue compliance record may be excluded from tendering or
from further participation in the tendering exercise. If a company is a
subsidiary, or a member of a group, the above details may also be required
in respect of the parent company, or other group members.
III.2.2) Economic and financial capacity: Information and formalities
necessary for evaluating if requirements are met: As referred to in
Section VI.3, expressions of interest must be in the form of a completed
Pre-Qualification Questionnaire. This will (as a minimum) request the
following information: 1) Company name, registration number, business and
registered office address, telephone and facsimile numbers, email address
and contact name; 2) Audited accounts for the last three years, to include
balance sheet and statement of profit and loss, and/or similar financial
statements or information; 3) Statement of turnover in respect of the
required service only. (Applicants whose turnover is judged to be
insufficient to support the area of interest may be excluded from
tendering); 4) Details of relevant insurances held to include, as a
minimum, and as applicable, Public Liability and Employers Liability
Insurance. If a company is a subsidiary, a member of a group or a
consortium, the above details may also be required in respect of the
parent company, other group members or each consortium member as
appropriate.
Minimum level(s) of standards possibly required: Must have an acceptable
track record of paying all UK taxes on time without incurring penalties.
III.2.3) Technical capacity: Information and formalities necessary for
evaluating if requirements are met: As referred to in Section VI.3,
expressions of interest must be in the form of a completed
Pre-Qualification Questionnaire. This will (as a minimum) request the
following information: 1) Details of the principal business areas(s) in
which the company is engaged and its structure, site locations and
facilities; 2) Evidence of previous relevant experience in the last 3
years, demonstrating capacity and ability to provide the required goods
and/or services, inclusive of dates, size/value of contract and customer
address/contact names for reference purposes; 3) Details of quality
systems in place, including (if applicable) details and copy certification
relating to formal accreditation held, such as BS, ISO or equivalent; 4)
Details of the company's health and safety policy; 5) Details of
environmental policy and copies of any relevant accreditation; 6) A list
of professional associations or trade bodies to which your organisation or
individuals in your organisation belong. If a company is a subsidiary, a
member of a group or consortia, the above details may also be required in
respect of the parent company, other group members or each consortium
member as appropriate.
III.2.4) Reserved contracts: No.
III.3) CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1) Execution of the service is reserved to a particular profession:
No.
III.3.2) Legal entities should indicate the names and professional
qualifications of the staff responsible for the execution of the service:
No.
SECTION IV: PROCEDURE
IV.1) TYPE OF PROCEDURE
IV.1.1) Type of procedure: Restricted.
IV.1.2) Limitations on the number of operators who will be invited to
tender or to participate: Envisaged minimum number: 5. Maximum number: 8
Objective criteria for choosing the limited number of candidates:
Applicants to be invited to tender will be selected to tender on the basis
of their response to the Pre-Qualification Questionnaire and the selection
criteria above.
IV.2) AWARD CRITERIA
IV.2.1) Award criteria: The most economically advantageous tender in
terms of the criteria stated in the specifications, in the invitation to
tender or to negotiate or in the descriptive document.
IV.2.2) An electronic auction will be used: No.
IV.3) ADMINISTRATIVE INFORMATION
IV.3.1) File reference number attributed by the contracting authority:
LCD/00023/2008.
IV.3.2) Previous publication(s) concerning the same contract: No.
IV.3.3) Conditions for obtaining specifications and additional documents
or descriptive documentPayable documents: no.
IV.3.4) Time-limit for receipt of tenders or requests to participate:
19.8.2008 - 17:00.
IV.3.5) Date of dispatch of invitations to tender or to participate to
selected candidates: 22.9.2008.
IV.3.6) Language(s) in which tenders or requests to participate may be
drawn up: English.
SECTION VI: COMPLEMENTARY INFORMATION
VI.1) THIS IS A RECURRENT PROCUREMENT: Yes.
Estimated timing for further notices to be published: 2015 or 2016.
VI.2) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU
FUNDS: No.
VI.3) ADDITIONAL INFORMATION: HMRC is using an eSourcing (eTendering)
tool or application for this procurement. Consequently, expressions of
interest (formal applications) are to be submitted via an online
Pre-Qualification Questionnaire (PQQ). (Information about the e-Sourcing
application, and about supplying to HMRC in general, is available on the
HMRC website: www.hmrc.gov.uk/about/supplying.htm). Applicants intending
to submit an expression of interest must send an email to
OperationsSupportTeam@hmrc.gsi.gov.uk any time up to, but no later than
(17:00) on (14.8.2008). This email should be entitled (SGS-2008 Haulage
Storage and Disposal-PQQ) and contain the following details: Event Name:
SGS-2008 Haulage, Storage and Disposal-PQQ contact email address; contact
name; company name and contact telephone number. Applicants who have
complied with the foregoing will receive details of how to access the
online Pre-Qualification Questionnaire. If you have not received an email
from HMRC within two working days of your request please re contact the
OperationsSupportTeam@hmrc.gsi.gov.uk explaining when the request was
first made.
Online PQQs must be fully completed (and any requested hard-copy documents
requested within the PQQ received by HMRC) no later than 17:00 hrs on
19.8.2008. Expressions of interest not submitted in the required form (or
containing the requested information) may be rejected. (When requesting
access to the online PQQ, please notify the Authority if you have any
accessibility issues (disabilities) which may prevent you from providing a
high quality response using the eSourcing application. This will then
allow HMRC to agree with you an appropriate format for you to view and
respond to the requirements). All communications shall be in English.
Tenders, when invited, and all supporting documentation must be priced in
Sterling and all payments under the contract will be in Sterling. Any
contract or agreement resulting from the Invitation to Tender will be
considered as a contract made in England according to English Law and
subject to the exclusive jurisdiction of the English courts. The Awarding
Authority does not bind itself to accept any tender and reserves the right
to accept any part of the tender unless the tenderer expressly stipulates
to the contrary. Variants will be considered if accompanied by a compliant
bid. The Race Relations Act 1976, as amended by the Race Relations
(Amendment) Act 2000 (RRA), gives the Authority a statutory duty to
promote race equality. In order to fully comply with its duty under the
RRA, the Authority will take steps to ensure that its procurement activity
and resulting contracts also promote race equality.
GO reference: GO 08071025/01.
VI.4) PROCEDURES FOR APPEAL
VI.4.2) Lodging of appeals: Precise information on deadline(s) for
lodging appeals: HMRC will incorporate a minimum 10 calendar day
standstill period at the time the award of the contract is communicated to
tenderers. This period allows unsuccessful tenderers to seek further
debriefing from the contracting authority before the contract is entered
into. Such additional information should be requested from the address at
I.1. Where a contract has not been entered into, the Court may order the
setting aside of the award decision or order the Authority to amend any
document and may award damages. If the contract has been entered into, the
Court may only award damages.
VI.5) DATE OF DISPATCH OF THIS NOTICE: 11.7.2008.

UK-Salford: storage services

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